Asphalt Institute Inc

“Members of the asphalt institute are primarily companies engaged in the manufacturing or resale of liquid asphalt both within and outside the united states. Members also include companies that purchase asphalt in bulk quantities for commercial or end-use, and asphalt sales agents, transporters, terminal operators, commercial testing labs and equipment and additive manufacturers or suppliers. The majority of the members' business is in the united states.”

“Members of the organization elect board members. Voting privileges are designated in ai bylaws under section 3.3”

“Representation and voting privileges on the board and the executive committee are provided for in asphalt institute's(ai)by-laws and differ by membership category. Each member company is represented by a primary director. The primary director has voting power for their company at ai board meetings. An alternate director(s) is also designated for each member company and can vote in the absence of the primary director. A majority of the primary directors or 15, whichever is less, constitutes a quorum. A full board always meets at the annual meeting where annual budgets and dues rates are approved and officers are elected. A 22 member executive committee is appointed annually based on ai by-laws. The executive committee has authority to act for the board on all matters except they may not adopt a budget or set dues, change by-laws, remove officers, directors and committee members, revise any board-approved budget by more than $250,000, merge, consolidate, dissolve or distribute assets of the institute, or sell, lease, exchange or mortgage any ai property or assets. These actions require a board vote.”

“The board has divided responsibility for review of form 990 among the following. The form 990 is first reviewed by ai's internal financial managers. The form 990 is then presented to the treasurer and the members of the ai finance committee for a thorough review before filing. A final copy of the form 990 is provided in its entirety to the treasurer and is posted on the company website for access by ai members. Non-members and the general public can request a copy of the form 990 by contacting the company directly.”

“The conflict of interest policy defines what constitutes a conflict of interest, who is covered by the policy (officers, directors, key employees), what disclosure is required and procedures to manage. The policy is shared with all asphalt institute staff, officers, and directors at an annual meeting in december of each year. The president and cfo/secretary monitor potential, actual, proposed, or ongoing conflicts and must disclose to the chairman of the board. The conflict of interest policy is regularly and consistently monitored and enforced.”

“The company subscribes to an annual compensation survey service for the position of president/ed. These surveys are from a reputable source and specific to the trade association industry. Other key employees will often be subject to a salary survey, but not necessarily on an annual basis. Annual evaluations are required for all employees. All actions concerning the compensation of the president are subject to review and approval of the personnel advisory committee and ultimate approval of the ai bod.”

“Form 1023 and form 990 are available to the organization's members on its website. The forms are available to non-members and the general public by contacting the institute's offices.”

“The organization makes its governing documents, conflict of interest policy and financial statements available upon request, at the discretion of the board and management.”

“Research & testing 121,473. Printing & publications - program service 100,281. Supplies 82,069. Bank service charges 53,352. Dues & subscriptions 48,709. Marketing & promotion 44,104. Annual report & directory 28,067. Equipment rental & maintenance 8,240. Printing & publications 5,864. Licenses 1,251. Epic expenses 224.”

“Asphalt institute's finance committee assumes responsibility for overseeing the audit and the selection of the independent auditor.”