Alachua Conservation Trust Incorporated

“ACT has amended the bylaws on several occassions over the years. ACT has increased the board membership limit to 19; established board attendance rules; approved a process for board votes without a physical meeting; established term limits; updated committee titles, structure, and functionality as well as allowing for participation on committees by individuals who are not board members. Governing documents are available to the public upon request.”

“There are no committees with authority to act on behalf of the governing body.”

“The drafted Form 990 is circulated to Board members via email in advance of a pending Board meeting. The Form 990 is reviewed by the full Board at the first board meeting following its email distribution where members can ask questions about the document before voting its approval for submission to the IRS.”

“It is incumbent upon ACTs Board members to self-disclose contemporaneously should they feel that any personal/business relationship or specialized knowledge/information of an ACT program or acquisition project they have might possibly present a conflict of interest. This may be done privately with staff in advance of a Board meeting at which the issue would come up for a vote, or at the meeting itself, and the expectation is that that Board member will abstain from voting on the issue. Also, staff circulates the Governance Questionnaire to all Board members annually, at which they may document any potential conflicts of interest.”

“The Executive Director and Finance Manager survey local government and other SE US land trust/non-profit salary data periodically (every 2-3 years) to determine market rate for all ACT employment positions, both hourly and salaried. That data is utilized by the Executive Director to set initial compensation rates for new staff positions, grant funded positions and existing staff positions, as well as to determine annual increases across all positions based on successful performance of work in the previous year. Recommended annual increases are included in the organizations proposed annual budget, which is reviewed by both the Finance & Governance Committee as well as the full Board of Directors, and thereafter approved for the upcoming year by the full Board.”

“These documents are made available upon request.”

“Change in Value of Assets Held in Trust: $67,084.Change in Value of Remainder Trust: $ 2,753.”