Macdonald Training Center Inc.

“The organization's by-laws were amended effective september 15, 2016. The revisions were primarily general clean up and reorganization of the wording. Article i (general information) was expanded to identify the purposes of the organization and to identify its fiscal year. Article iii (board of directors) was expanded to clarify the number and term of office, to add the required sources of directors, to elaborate upon the conflict of interest policy, and to add confidentiality requirements. Article v (committees of the board of directors and executive committee) was revised to identify the various committees of the organization - executive, nominating, performance (finance), and audit committees - and their responsibilities. Article viii (meetings) was updated to address action by written consent or electronic communication and the active participation and attendance requirements.”

“A representative from the cpa firm that prepares the 990 presents and reviews the return with the audit committee. Upon approval by the audit committee, the 990 is submitted to all board members along with any recommendations for approval by the board. After approval, the cpa firm finalizes and files the return.”

“Board members sign the organization's conflict of interest declaration and are required to identify possible or potential conflicts of interest. These declarations/disclosures are valid for one full board term for each board member. The secretary of the board is accountable for enforcing and documenting any conflicts of interest and is the delegated authority to monitor and enforce the conflict of interest policy.”

“The president/ceo's compensation is reviewed and approved by the executive committee of the board using comparable data from similar organizations, in size and function, from the surrounding geographic area as well as one or more recognized, authoritative wage study such as "nonprofit compensation & benefits reports" published annually by rollins college. These compensation data are provided to the executive committee of the board by hr for their information. A formal executive compensation policy was adopted by the board of directors on may 19, 2011. Compensation for the cfo position is reviewed and approved by the president/ceo using comparable data and compensation studies. These compensation data are provided to the president/ceo by hr for his/her information. The executive compensation policy adopted by the board of directors on may 19, 2011, incorporates compensation information for other key employees.”

“The organization's governing documents, conflict of interest policy and financial statements are available upon request.”

“The audit firm meets with the performance (finance) and audit committee to review the scope of the audit. Upon completion of the audit a draft financial statement audit report is presented to the committee. The independent cpa firm presents the audit report at the next board meeting and the performance committee makes a recommendation to the board for approval. The audit committee is responsible for the selection of the independent cpa firm. When the committee goes out to bid they identify firms with expertise in not-for-profit accounting and our industry. A rfp (request for proposal) is sent to the firms. Each firm makes a presentation and is interviewed by the committee. The audit committee selects the cpa firm. In the spirit of sarbanes oxley, if the decision is made to stay with the same firm for more than 5 years, the audit partner is rotated. This process has not changed from the prior year.”