Martin Community Action Inc.

“Upon completion of the form 990 by the designated audit firm, it will be mailed to each member of the board of directors. In addition, the 990 will be presented to the finance committee of the board or its chairperson, and the discussion will be documented in the meeting minutes.”

“Agency staff and board members are aware of the conflict of interest policy. Staff and board members apprise the appropriate agency supervisory staff of potential conflicts of interest. The information is documented and the funding sources are notified in writing. Copies of notifications are maintained at funding source and agency level. In the event of a potential conflict during the year, that member will recuse himself/herself from the vote.”

“The board of directors will evaluate the ceo annually. Each individual evaluation will be reviewed by the board chairperson and a summary of the evaluation will be shared with the ceo. The ceo will be informed if the evaluation period will result in a salary adjustment. An assessment will be conducted by the cfo to determine the availability of funds to accommodate the recommended salary adjustment. If a salary adjustment is recommended and the agency is not in the financial position to accommodate the adjustment, the increase will not be awarded. In the event that a salary adjustment is being considered and the agency is in the financial position to accommodate the adjustment, the board of directors will review the most recent wage comparability study conducted by the north carolina community action association, other independent wage study conducted by a neighboring community action agency, and/or comparable agency within the state. Their review will consider the ceo's performance and agencies of similar size and revenue. Progress with fee-for-service ventures will also be a part of the evaluation. Approval of the salary adjustment will be voted on via telephone quorum and/or at a meeting where a quorum of the board is present. The result of the vote will be discussed and documented in the minutes of the meeting. The cfo's salary is determined in a manner similar to the ceo's, except that the ceo performs the cfo's evaluation and makes a recommendation to the board for approval of a salary adjustment.”

“The organization's governing documents, conflict of interest policy and financial statements are available to the public upon request. Also, based on the head start reauthorization act, financial information will be publicized through various media outlets.”