The Afcea Educational Foundation

“Part vi, line 11b the form 990 was prepared by the independent auditors and reviewed by senior management. The board of directors delegated the review and approval of the form 990 to the afcea audit committee, an independent committee that reports to the board of directors. The delegation was done for efficiencies in operations and to ensure timely filing of the form 990.”

“Part vi, line 12c annually the board reviews and discusses the conflict of interest policy and members sign a conflict of interest statement. If there is a conflict the board member would be asked to resign and/or recuse themselves from any vote where the conflict would come into play. .”

“Part vi, line 15a & 15b a separate and independent compensation committee reviews performance based on pre-determined performance standards. Compensation is determined by the compensation committee and presented to the independent executive committee for approval. The overall compensation package is approved by the board annually with the operating budget. This procedure is documented in the meeting minutes.”

“Part vi, line 19 the organization makes its governing documents, conflict of interest policy and financial statements available to the public upon request.”

“Part xii, line 2c the audit committee schedules a planning meeting, typically in late october or early november, to review preliminary year end results for the entity, discuss audit planning, identify any potential risk areas or any particular areas of audit/risk interest. They are kept apprised of any issues during the audit and typically in january the committee meets with the audit firm to review drafts of the statements for the entity, discuss internal controls, risk areas, adjustments, any identified material weaknesses, and any control deficiencies.”

“990 Part VI, Section A, line 4: The AFCEA Educational Foundation By-Laws were updated and approved by the Board of Directors. Updates included general information about the level of support provided from the Foundation, clarifying Board membership to include the number of Board members, defining ex-officio members, defining a quorum and proxy voting, updating the descriptions of Board elected positions, i.e. President, Executive Director, Secretary and Treasurer. The By-Laws were reviewed by the Foundation General Counsel before being ratified by the Board.”