Civic Intelligence

Southampton Academy

990 • Fiscal year 2023 • EIN 54-0846894

Jul 01, 2022 to Jun 30, 2023 • Filed on Feb 28, 2024

Organization ProfileWWW.SOUTHAMPTONACADEMY.ORG
26495 Old Plank RoadCourtland, VA 23837

(757) 653-2512

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

74th percentile

0.40x

Higher debt load relative to assets than 74% of similar nonprofits.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2023

Liabilities / Revenue

78th percentile

0.70x

Higher debt load relative to revenue than 78% of similar nonprofits.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2023

Net Margin

26th percentile

-6.4%

Higher net margin than 26% of similar nonprofits.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2023

Top Officer Pay

65th percentile

$163,537

Higher top officer pay than 65% of similar nonprofits.

Top officer pay equals 3.7% of source-year revenue.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Source year 2023

Asset Growth

12th percentile

-7.6%

Faster asset growth than 12% of similar nonprofits.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2022 to 2023

Revenue Growth

37th percentile

-0.8%

Faster revenue growth than 37% of similar nonprofits.

2023 filings • 501(c)3 • $5M-$10M nonprofits • Annualized from 2022 to 2023

Balance Sheet
Liabilities / Assets74th percentile

Assets

Down

$7,748,813

Down $634,963 (-7.6%) from 2022

Net Assets

Down

$4,679,876

Down $430,943 (-8.4%) from 2022

Liabilities

Down

$3,068,937

Down $204,020 (-6.2%) from 2022

Revenue And Expenses
Liabilities / Revenue78th percentileNet Margin26th percentile

Revenue

Down

$4,370,112

Down $33,461 (-0.8%) from 2022

Expenses

Up

$4,651,437

Up $677,706 (+17%) from 2022

Net Income

Down

-$281,325

Down $711,167 (-165%) from 2022

Historical Trend

Balance Sheet Trend

Asset Growth12th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$10M$5.0M$0Assets 2011: $5,953,918Liabilities 2011: $533,266Net Assets 2011: $5,420,6522011Assets 2012: $5,724,156Liabilities 2012: $447,847Net Assets 2012: $5,276,3092012Assets 2013: $5,669,979Liabilities 2013: $436,452Net Assets 2013: $5,233,5272013Assets 2014: $5,812,054Liabilities 2014: $564,119Net Assets 2014: $5,247,9352014Assets 2015: $5,790,202Liabilities 2015: $649,066Net Assets 2015: $5,141,1362015Assets 2016: $5,740,145Liabilities 2016: $994,016Net Assets 2016: $4,746,1292016Assets 2017: $5,946,341Liabilities 2017: $1,109,202Net Assets 2017: $4,837,1392017Assets 2018: $6,160,919Liabilities 2018: $1,349,945Net Assets 2018: $4,810,9742018Assets 2019: $6,619,394Liabilities 2019: $1,926,319Net Assets 2019: $4,693,0752019Assets 2020: $8,586,399Liabilities 2020: $3,727,129Net Assets 2020: $4,859,2702020Assets 2021: $8,453,598Liabilities 2021: $3,593,028Net Assets 2021: $4,860,5702021Assets 2022: $8,383,776Liabilities 2022: $3,272,957Net Assets 2022: $5,110,8192022Assets 2023: $7,748,813Liabilities 2023: $3,068,937Net Assets 2023: $4,679,8762023Assets 2024: $7,903,789Liabilities 2024: $2,637,857Net Assets 2024: $5,265,9322024Assets 2025: $8,839,073Liabilities 2025: $2,075,275Net Assets 2025: $6,763,7982025

Highlighted filing

2023

Assets$7,748,813
Liabilities$3,068,937
Net Assets$4,679,876
Open 2023 Filing

Operations Trend

Revenue Growth37th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$8.0M$6.0M$4.0M$2.0M$0-$2.0MRevenue 2011: $2,915,639Expenses 2011: $3,282,455Net Income 2011: -$366,8162011Revenue 2012: $2,731,208Expenses 2012: $2,853,051Net Income 2012: -$121,8432012Revenue 2013: $2,904,932Expenses 2013: $2,729,094Net Income 2013: $175,8382013Revenue 2014: $2,800,621Expenses 2014: $2,888,094Net Income 2014: -$87,4732014Revenue 2015: $3,037,939Expenses 2015: $3,105,557Net Income 2015: -$67,6182015Revenue 2016: $3,242,736Expenses 2016: $3,613,862Net Income 2016: -$371,1262016Revenue 2017: $4,003,313Expenses 2017: $4,001,589Net Income 2017: $1,7242017Revenue 2018: $4,210,778Expenses 2018: $4,212,673Net Income 2018: -$1,8952018Revenue 2019: $4,290,020Expenses 2019: $4,441,859Net Income 2019: -$151,8392019Revenue 2020: $4,153,796Expenses 2020: $4,004,787Net Income 2020: $149,0092020Revenue 2021: $3,882,996Expenses 2021: $4,040,047Net Income 2021: -$157,0512021Revenue 2022: $4,403,573Expenses 2022: $3,973,731Net Income 2022: $429,8422022Revenue 2023: $4,370,112Expenses 2023: $4,651,437Net Income 2023: -$281,3252023Revenue 2024: $4,931,065Expenses 2024: $4,476,836Net Income 2024: $454,2292024Revenue 2025: $6,172,374Expenses 2025: $4,844,055Net Income 2025: $1,328,3192025

Highlighted filing

2023

Revenue$4,370,112
Expenses$4,651,437
Net Income-$281,325
Open 2023 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
Feb 28, 2024
Return Version
2022v5.0
Gross Receipts
$4,841,029
Mission and Program Overview

Mission

Southampton academy challenges and encourages each student to learn and grow through academic experiences that combine innovation and tradition with moral and spiritual values in a supportive family environment.

To provide a private educational facility for children grades preschool thru twelfth grade

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$5,859,005$5,748,777▼ $110,228
Savings and Temporary Cash Investments$1,564,535$1,041,475▼ $523,060
Investments in Publicly Traded Securities$891,066$924,697▲ $33,631
Pledges and Grants Receivable$53,529--
Accounts Receivable$3,774$23,418▲ $19,644
Inventories for Sale or Use$11,172$10,446▼ $726
Cash and Non-Interest-Bearing Accounts$695--
Total Assets$8,383,776$7,748,813▼ $634,963
Liabilities
Mortgage Notes Payable Secured by Investment Property$2,097,643$1,991,421▼ $106,222
Deferred Revenue$1,091,242$774,900▼ $316,342
Accounts Payable and Accrued Expenses$84,072$302,616▲ $218,544
Total Liabilities$3,272,957$3,068,937▼ $204,020
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$4,739,453$4,398,216▼ $341,237
Net Assets With Donor Restrictions$371,366$281,660▼ $89,706
Total Net Assets Fund Balance$5,110,819$4,679,876▼ $430,943
Total Liabilities and Net Assets / Fund Balance$8,383,776$7,748,813▼ $634,963

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$5,270,265$3,039,063$8,309,328
Equipment$179,793$1,241,519$1,421,312
Land$292,488-$292,488
Other Land Buildings$6,231$73,897$80,128

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2022$824,254-▲ $111,694$70,000$855,029
2021$1,001,941-▼ $96,227$70,000$824,254
2020$854,125-▲ $228,036$70,000$1,001,941
2019$857,104-▲ $41,452$35,000$854,125
2018$740,491-▲ $77,847$47,500$857,104
Compensation and Service Providers
Top Officer Pay65th percentile

Employees

NameTitleFull / Part TimeBaseTotal
Clyde Adams IiiHead of SchoFT$163,537$163,537
Clyde Adams IiiHead of School-$163,537$163,537

Board Members and Trustees

NameTitle
Brandon ApplewhiteChairman
Jenny DixonVice Chairma
Debbie JohnsonBoard Member
Eric DrakeBoard Member
Harper a ThompsonBoard Member
Jason HodgesBoard Member
Kim WilliamsBoard Member
Kristen VaughanBoard Member
Laura VickBoard Member
Matthew GilletteBoard Member
Natalie SlateBoard Member
Patrick MatthewsBoard Member
William L HoltBoard Member
Tamee RaileyEx-officio
Revenue and Support

Revenue Composition

Contributions and Grants
$448,838
Program Service Revenue
$3,741,365
Investment Income
$62,469
Other Revenue
$117,440
All Other Contributions
$448,838
Change in Net Assets
$-281,325

Audited Revenue Reconciliation

Revenue per Audited Statements
$4,074,585
Revenue Not Reported on Financial Statements
$295,527
Revenue Not Reported on Form 990
$66,134
Other Revenue Adjustments
$284,608
Total Revenue per Audited Statements
$4,140,719
Total Revenue per Form 990
$4,370,112
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$2,872,634
Other Expenses$1,494,195
Grants and Similar Amounts Paid$284,608
Total Fundraising Expense$19,488
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$1,820,339$567,308$13,345$2,400,992
Grants to Domestic Individuals$284,608--$284,608
Depreciation Depletion$248,205--$248,205
Payroll Taxes$115,000$76,386$7$191,393
Current Officers, Directors, Trustees, and Key Employees-$163,537-$163,537
Other Expenses$125,485--$125,485
Occupancy$122,781--$122,781
Other Employee Benefits$8,716$107,996-$116,712
Interest-$108,751-$108,751
All Other Expenses$88,051$9,138-$97,189
Travel$71,823--$71,823
Insurance$61,345--$61,345
Information Technology$46,261--$46,261
Office Expenses-$32,015-$32,015
Fees for Services Accounting-$18,110-$18,110
Fees for Service Investment Mgmnt Fees-$10,919-$10,919
Payments to Affiliates-$10,561-$10,561
Advertising$3,314-$6,136$9,450
Conferences and Meetings-$1,251-$1,251
Total Functional Expenses$3,525,977$1,105,972$19,488$4,651,437

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$4,651,437
Expenses per Audited Statements$4,355,910
Total Expenses per Audited Statements$4,355,910
Expenses Not Reported on Financial Statements$295,527
Other Expense Adjustments$284,608
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$208,952
Fundraising Direct Expenses$96,935
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Board Fundraise$173,942$173,942$61,632$112,310
Pto Fundraiser$35,010$35,010$35,303$-293
Total Events$208,952$208,952$96,935$112,017
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 11B

“The practice is for the business manager and the chair of the finance committee to look over the 990 and to make the form available at a board meeting for any member of the board to review if they like.”

Form 990, Page 6, Part VI, Line 12C

“Conflict of interest statements are handed out each year to be signed and returned by all board members. If one is not returned, the board member is contacted to return his/her statement promptly.”

Form 990, Page 6, Part VI, Line 15A

“The salary for a headmaster is usually originally set during the search for a new headmaster whenever one headmaster leaves and another is hired. The headmaster search committee does inquire as to comparable salaries at other independent schools and then drafts a contract including an agreed upon salary depending upon the qualifications, etc of the new headmaster.”

Form 990, Page 6, Part VI, Line 15B

“There are no other officers or key employees other than the headmaster. All other salaries, including office administrative/business manager salaries are set by the headmaster.”

Form 990, Page 6, Part VI, Line 19

“Southampton academy has available upon request their governing documents. If an individual wishes to see a document, they are to request this from the business manager.”

Filing and Contact Details

Filer

Filer Name
Southampton Academy
EIN
54-0846894
Phone
7576532512
Address
26495 OLD PLANK ROAD, COURTLAND, VA 23837

Signing Officer

Name
Kim Nixon
Title
Business Manager
Phone
7576532512
Signed
2024-02-28

Organization Details

Principal Officer
Brandon Applewhite
Formed
1966
Legal Domicile
Va
Voting Board Members
14
Independent Board Members
14
Employees
107
Volunteers
50

Preparer

Firm
Barnes Brock Cornwell & Painter Plc
Address
908 EDEN WAY N STE 201, CHESAPEAKE, VA 23320-2640
Preparer
Kimberly C Painter CPA
Phone
7579615017
Supplemental Narrative

Additional Explanations

Form 990, Page 1, Part I, Line 6

“Southampton academy has volunteers throughout the year, mainly in fundraising capacities, parent-teacher organization activities, concession stand workers and gate receipt collectors at athletic functions. Due to the nature of being a private school, parents of students will often volunteer their time in different capacities.”

Form 990, Part XI, Line 9

“Tuition discounts -284,608 tuition discounts 284,608”

Financial Statement Notes

Schedule D, Page 3, Part X

“The organization adopted the recognition requirements for uncertain income tax positions as required by generally accepted accounting principles, with no cumulative effect adjustment required. Income tax benefits are recognized for income tax positions taken or expected to be taken in a return, only when it is determined that the income tax position will more- likely-than-not be sustained upon examination by taxing authorities. The organization has analyzed the tax positions taken in its filings with the internal revenue service. The organization believes that its income tax filing positions will be sustained upon examination and does not anticipate any adjustments that would result in a material adverse affect on the organization's financial condition, results of operations or cash flows. Accordingly, the organization has not recorded any reserves, or related accruals for interest and penalties for uncertain income tax positions at june 30, 2023.”

Schedule D, Page 4, Part XI, Line 4B

“Tuition discounts 284,608”

Schedule D, Page 4, Part XII, Line 4B

“Tuition discounts 284,608”

Schedule D, Page 4, Part XIII

“The organization's federal return of organization exempt from income tax (form 990) for 2023, 2022, and 2021 are subject to examination by the irs, generally for three years after they were filed.”

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Document Assets

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Filings

Displayed year

2023 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$7,748,813
Liabilities
$3,068,937
Net assets
$4,679,876
Revenue
$4,370,112
Expenses
$4,651,437
Net income
-$281,325
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$8.84$2.08$6.76$6.17$4.84$1.33
2024Detailed filing. Detailed filing data is available for this year.$7.90$2.64$5.27$4.93$4.48$0.45
2023Detailed filing. Detailed filing data is available for this year.$7.75$3.07$4.68$4.37$4.65$0.28
2022Detailed filing. Detailed filing data is available for this year.$8.38$3.27$5.11$4.40$3.97$0.43
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$8.45$3.59$4.86$3.88$4.04$0.16
2020Detailed filing. Detailed filing data is available for this year.$8.59$3.73$4.86$4.15$4.00$0.15
2019Detailed filing. Detailed filing data is available for this year.$6.62$1.93$4.69$4.29$4.44$0.15
2018Summary only. Only limited summary data is available for this year.$6.16$1.35$4.81$4.21$4.21$0.00
2017Summary only. Only limited summary data is available for this year.$5.95$1.11$4.84$4.00$4.00$0.00
2016Summary only. Only limited summary data is available for this year.$5.74$0.99$4.75$3.24$3.61$0.37
2015Summary only. Only limited summary data is available for this year.$5.79$0.65$5.14$3.04$3.11$0.07
2014Summary only. Only limited summary data is available for this year.$5.81$0.56$5.25$2.80$2.89$0.09
2013Summary only. Only limited summary data is available for this year.$5.67$0.44$5.23$2.90$2.73$0.18
2012Summary only. Only limited summary data is available for this year.$5.72$0.45$5.28$2.73$2.85$0.12
2011Summary only. Only limited summary data is available for this year.$5.95$0.53$5.42$2.92$3.28$0.37