Rails to Trails Conservancy

“The finance committee of rtc reviews the draft of the 990 before presentation to the full board. Each member of the board of directors receives a copy of the 990 prior to the submission of the form to the irs. For the year ended september 30, 2020, the auditors presented the draft 990 at a board of directors meeting in february. Rtc will not file the final 990 until the board formally approves such filing at a subsequent meeting.”

“Rtc has a conflict of interest policy and form that each board member is required to complete annually. To implement this policy, board members submit annual reports on the conlfict of interest forms at the february board meeting and, if not previously disclosed, will make disclosure before any relevant board or committee action. These reports will be reviewed by the board or an appointed committee of the board, which will attempt to resolve any actual or potential conflict(s) and, in the absence of resolution, refer the matter to the board of directors.”

“Compensation for the president is set by the executive committee of rtc's board of directors based on an annual performance review, comparison to other environmental nonprofit ceo compensation as reported in their 990's, and in the context of rtc's overall operating budget. Documentation of these procedures and resulting changes in compensation are prepared by the board chair and forwarded to human resources for inclusion in the president's personnel file. The last compensation review took place in january 2020. Compensation for key employees is set by the president. New hires' compensation is determined by benchmarking similar positions in other environmental nonprofit organizations of similar scope and size. Depending on the recruiting technique, this analysis may be prepared by a personnel recruiting agency or collected by rtc's human resources department. Compensation is adjusted annually based on an annual performance review conducted by the president and in context with the salary pool available in rtc's overall operating budget for the upcoming fiscal year.”

“Rtc's governing documents, including the annual report, form 990, audited financial statements, conflict of interest policy, and form 1023, are available to the public upon request. Copies will be provided immediately in the case of in-person requests. Requests received in writing, by phone, fax or email will be honored by directing requestors to rtc's website. Three years of 990s, audited financial statements, and annual reports can be found on rtc's website in adobe format. Rtc reserves the right to charge a reasonable copying fee plus actual postage for multiple copies requested from the same individual or related group of individuals.”