National Association of Area Agencies On

“The organization currently has only one class of member under its bylaws but may create other classes of membership.”

“The board of directors and its president are elected by vote of the membership. Each member receives one vote and under the bylaws of the organization, a quorum requires 20% of the full membership with due notice to each member.”

“Decisions of the board of directors relating to bylaw amendments, issues relating to membership and board composition, and dissolution and distribution of assets are required to be ratified by the membership, subject to quorum requirements as stated in the bylaws.”

“The form 990 is prepared by a certified public accountant. Management of the organization reviews the form 990 prior to filing. A copy of the approved form 990 is sent to all members of the governing body via email prior to filing the return with the irs.”

“The organization's conflict of interest policy applies to members of the board of directors and officers of the organization. Annually each board member is required to complete a "conflict of interest questionnaire" which provides information on their employer, position, and identification of any potential or actual conflicts of which they are aware. Each board member signs the form and a statement agreeing to notify the organization of any change in status within 30 days. These reports are reviewed by the executive committee, which attempts to resolve any actual or potential conflict(s) and, in the absence of resolution, refers the matter to the board of directors. Any board or committee member who is aware of a potential conflict of interest with respect to any matter coming before the board or committee shall not be present for any discussion of or vote in connection with the matter. As a general rule, no transactions are permitted between an employee, their family members or organizations in which they or their family members have a financial or other interest in the organization. Any employee who meets the criteria of a key employee as defined in the instructions to form 990 is required to follow the same policy as members of the board of directors and officers.”

“Compensation of the chief executive officer (ceo) of the organization is reviewed annually by the executive committee of the board of directors. The committee conducts an annual review of the ceo's performance and determines the compensation for the upcoming year based on salary surveys for comparable positions and organizations in the washington dc area in accordance with the compensation policy. The compensation and benefits package is memorialized in an employment agreement approved by the executive committee of the board of directors. Compensation of key employees and officers other than the ceo is determined by the ceo based on salary ranges established for each position based on comparable data contained in salary surveys. Each key employee or other officer is evaluated annually, as are all employees, and any raise is recommended by the ceo based on performance and the approved salary range for the position. Any changes to salary are communicated on a salary change notice, a copy of which is maintained in the employee personnel file. The process was last conducted in november 2023.”

“The organization makes available to the public, upon written or in-person request, the form 990 and all documents required by law to be made available to the public. Financial statements and all other documents, including policy documents, are made available to interested parties on a case by case basis and at the discretion of the board of directors and/or management.”

“Additional information on average hours per week: the hours shown in form 990, part vii, for compensated employees represent the hours recorded in our payroll system. The actual hours worked by the compensated individuals are significantly higher than those shown in part vii.”

“The process has not changed from the prior year.”