American Geophysical Union

“There shall be an Executive Committee composed of the president, president-elect, immediate past president, general secretary, and the international secretary. The executive director shall be a nonvoting ex-officio member. The Executive Committee shall have the authority to conduct the affairs of the Union between meetings of the Board, provided that the Executive Committee may not contradict Board policy or decisions. Actions of the Executive Committee must be reported to the Board within ten days. The Executive Committee may also meet by conference call or other electronic means provided that all persons may hear and speak to one another at the same time. The Executive Committee may take action by written consent signed by all members.”

“Two minor amendments to the bylaws occurred in 2015. 1) Members can vote on the officer of each section and focus group to which they belong. 2) The vice chair of the Development Board shall be Union past president.”

“There shall be the following membership categories: A. Member - Individuals who are professionally engaged in or associated with Earth and space science are eligible to become members of the Union. Members shall be entitled to all rights and privileges of membership, including the right to receive publications and other materials, subscribe to Union journals, purchase Union publications at member rates as established by the Board of Directors, serve as elected officers of the Union, sections and focus groups, and vote on matters brought before the membership; B. Fellow - A member who has attained acknowledged eminence in Earth and space science, and who has been elected by a committee of fellows appointed by the president shall be inducted as a fellow. A member of the Union who is a recipient of an AGU medal shall automatically be made a fellow. The number of fellows elected in each annual class shall not exceed 0.1% of the total membership at the end of the year preceding installation of that class; C. Honorary Fellow - A person who has provided services to the Union or made exceptional contributions to the fields of Earth and space science may be elected an honorary fellow by the Council; D. Associate - An individual who desires identification with the Union and wishes to support its objectives but does not meet the qualifications of membership may become an associate. Associate members may not vote or hold office, but shall otherwise have all of the rights of membership; and E. Affiliate - A corporation, academic institution, or other organization interested in Earth and space science may designate a representative to become an affiliate. The designated representative shall enjoy the privileges of a member.”

“All eligible members may vote to elect the union officers (president, international secretary and general secretary/treasurer) and can vote in up to three sections of their choice to elect section presidents.”

“The executive committee of the board reviews the 990 in depth with the ceo, coo, and cfo of agu. The entire board of directors is given the opportunity to review and comment on an electronic copy of the form 990 prior to its filing with the internal revenue service.”

“If an officer, director, trustee or employee has any indication that he or she has a direct or indirect conflict of interest, or receives information regarding a potential conflict of interest of another, the ceo, coo and director of human resources must be immediately notified. All agu officers, directors, trustees, and committee members are required to sign a conflict of interest at the start of their tenure. Employees are required to sign a conflict of interest policy at the start of employment. Employees and volunteers are asked to review and update their conflict of interest statement annually if necessary.”

“15A - CEO COMPENSATION IS ESTABLISHED USING THE METHODS INDICATED ON SCHEDULE J, PART I, LINE 3. COMPENSATION OF THE EXECUTIVE DIRECTOR WAS LAST REVIEWED BY THE EXECUTIVE COMMITTEE OF THE AGU BOARD IN FEBRUARY 2015. 15B - COMPENSATION OF OTHER OFFICERS OR KEY EMPLOYEES IS DETERMINED USING AN INDEPENDENT COMPENSATION CONSULTANT, COMPENSATION SURVEYS, AND FORM 990 COMPARISON DATA. COMPENSATION APPROVAL FOR AGU OFFICERS AND KEY EMPLOYEES IS THE RESPONSIBILITY OF THE CEO. The CEO shares the comparable market data on salary ranges with the Executive Committee.”

“Agu's governing documents and conflict of interest policy are available to the public online at www.agu.org and financial statements are available upon request.”

“other professional fees: Program service expenses 1,588,157. Management and general expenses 2,375,658. Fundraising expenses 355,140. Total expenses 4,318,955.”

“There is an allocation of overhead included on form 990, part ix, line 24, columns (b), (c), and (d) that is not allocable to any natural expense line item in part ix, but rather is allocable in a general fashion to the organization's program service activities as reported in its audited financial statements. This allocation was made so as to better align total program service expenses with the organization's audited financial statements, which fairly report the organization's program service expenditures.”

“Net gain on interest rate collar 91,015. Change in post-retirement benefits 1,861,069.”

“The oversight process remains unchanged from the prior year.”