Translifeline

“An independent accounting firm/CPA will complete and file the annual Federal Form 990, California form 199, and California form RRF-1.If the tax forms are projected to be filed later than the tax deadline, an extension must be filed by the CPA. The Director of Operations will serve as liaison to the CPA.The finance dept and the development dept will assist the Director of Operations where necessary.If necessary, a tax attorney will be retained for legal counsel regarding the organization's reporting requirements. As of June 2021, the organization has an existing attorney-client relationship with Neo Law Group. Once the draft 990 is completed, the Director of Operations will present it to the Executive Director and the Finance Committee for review. Once the draft 990 is finalized, the Finance Committee will present it to the Board for approval. Board approval must be granted before filing.Once filed, two copies of the filed 990 will be retained indefinitely:The full form 990 will be retained as an internal document, both physically at the Oakland office, and digitally in Drive, and it will be available to Executive staff, the Development Director, and the Board.In compliance with IRS public disclosure requirements, the public disclosure copy of the IRS 990 will be made available on our website. The public disclosure copy omits the full Schedule B so as to protect donor confidentiality. If an amended tax document(s) is filed, the organization must retain all previously filed tax documents.The public disclosure copies of tax documents should always be the most up to date and correct versions.”

“Yearly disclosure is enforced. If a conflict is identified, that member must recuse themselves from any governance matters related to the conflict. Internal controls are in place to reduce the likelihood of self-dealing. Segregation of duties is built into the org structure. Contracts of material size must be approved by the board.”

“Compensation for the Executive Director was established by independent members of the Board of Directors using comparability data from similarly situated organizations and documented in board minutes and an employment contract.”

“All compensation for all employees was reviewed and approved by the board. All compensation was determined using comparability data from ERI, and the decision-making process was documented via meeting notes and Slack history.”

“We post our financial statements on our own website.”