Theta XI Foundation

“Theta Xi Foundation procedures for preparation of and internal approval of Form 990, including all schedules, prior to its submission to the Internal Revenue Service, shall consist of preparation by staff with assistance and counsel of an independent certified public accountant followed by review by the Board of Trustees.”

“Monitoring and enforcement is established by distributing the conflict of interest statement to all Foundation trustees at their first meeting of the fiscal year or following elections. Discussion and questions regarding the policy are addressed prior to collecting executed statements for each trustee that is then filed for reference and use as necessary.”

“Theta Xi Foundation Policy on Compensation Committee: The Compensation Committee shall be composed of the Foundation Chairman as chairman of the Committee with the Treasurer and Ex-Officio National President as the additional Compensation Committee members. On an annual basis, the Committee: - Reviews the performance of the executive director based on achievements against the established goals and overall performance; - Seeks the input of the Board of Trustees in completing this review; - May review appropriate market data on compensation for executive directors at similar not-for-profit organizations, as supplied and analyzed by the Compensation Committee Chair; - Determines any change in compensation for the executive director based on: - Job performance; - Foundation financial resources and sound budget practices; - Affordability. The Committee has the latitude to provide a change in base pay, a bonus, a lump-sum "merit" increase, an increase in allowances, or non-cash compensation. Consideration of the annual Foundation budget includes notices to the Board of Trustees for changes in compensation of all employees.”

“The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”

“Leadership Development: The Presidents Academy focuses on learning to apply leadership competencies including influencing peers to grasp a shared vision, motivating/empowering chapter members for engagement, and decision-making style/skills through activities including common problem-solving, support, and sharing of ideas designed for small groups. The Rising Stars Academy is an interactive and experimental academy that provides members an opportunity to assess and develop their leadership styles and skills, gather ideas to strengthen their chapters in the areas of recruitment, membership education and overall operations, and strengthens team building skills through an outdoor leadership challenge course. The District Leadership Academies are held at host chapters throughout the country and provide undergraduate leaders and members with the opportunity to participate in educational programs and leadership development activities that address current campus and Fraternity issues and expands each member's educational opportunities while providing valuable leadership and citizenship training.”

“The Foundation provides undergraduate members of Theta Xi Fraternity with new opportunities and special services, while contributing to society in general, and educational endeavors in particular. Annual Fund Drives fund leadership and educational activities that aid in the personal development of members including Values Into Action, an award winning program that focuses on personal values education; Brother to Brother focuses on substance abuse education and intervention skills; ROADMAP provides groups a method to self-evaluate their values, teach critical thinking skills, and addresses the roles of mentors and how to recruit and train them to help undergraduate members. The Foundation also funds a housing loan program that assists chapters in obtaining, remodeling and furnishing chapter houses. These programs are provided for the benefit of all undergraduate members. The Leadership Development Program provides grants to Theta Xi Fraternity for qualified expenses related to the annual Leadership Academies and District Leadership Academies.”

“Theta Xi Foundation does have a committee that assumes responsibility for oversight of the compilation of its financial statements and selection of an independent accountant. This process has not changed from the prior year.”