Willis Dady Emergency Shelter Inc.

“The executive director and board treasurer will initially review the form 990 and discuss any questions with the independent accounting firm who was hired to prepare the return. The return will then be reviewed by the finance committee and the entire board of directors for their review and questions prior to the return being filed.”

“Disclosure should be timely made. Transactions with related parties may be undertaken only if all of the following are observed: 1. A material transaction is fully disclosed in the audited financial statements of the organization; 2. The related party is excluded from the discussion and approval of such transaction; 3. A competitive bid or comparable valuation exists; and 4. The organization's board has acted upon and demonstrated that the transaction is in the best interest of the organization. Staff disclosures should be made to the executive director (or if he or she is the one with the conflict, then to the board), who shall determine whether a conflict exists and is material, and if the matters are material. Disclosure involving directors should be made to the board officers. The remainder of the board without potential conflict shall determine whether a conflict exists and is material, and in the presence of an existing material conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to wdes. The decision of the board on these matters will rest in their sole discretion, and their concern must be the welfare of wdes and the advancement of its purpose.”

“The executive committee of the board of directors conducts preliminary discussions and makes a recommendation to the board. The executive committee's recommendation is deliberated by the board. The board makes and approves the final decision at the december board meeting. The executive director will be excused from the meeting while the executive director's compensation is being discussed and voted on. 2013 was the most recent year in which the process included review and approval by independent persons, comparability data, and contemporaneous substantiation of the deliberation and decision. Form 990, part vi, section b, line 15b: no other employees meet the definition of officer or key employee. If there were, the same compensation review process would be completed for these positions as for the executive director.”

“The governing documents, conflict of interest policy, and financial statements are made available to the public upon request.”

“There were no changes to the procedures used by the audit oversight committee.”