Community Crisis Services and Food Bank

“The chairperson, vice-chairperson, treasurer, and one or more at large members of the board, appointed by the chairperson, shall comprise the executive committee. The executive committee can consult with the executive director in emergency situations and can act on behalf of the board if either authorized by the board in advance or a majority of the members of the executive committee (three out of four) believes, in its sole discretion, that because of the emergent situation or circumstances, it is in the best interest of the crisis center to so act. Provided, however, that the executive committee shall not have the authority of the board of directors to sell, pledge, or transfer all or substantially all of the agency's assets; elect, appoint, or remove directors or fill vacancies on the board or any of its committees; or adopt, amend, or repeal the articles or bylaws.”

“The organization amended its bylaws on june 24, 2015. Significant changes to the governing document are as follows: the organization increased the required number of directors to range from 17-19, was formerly 15. A section was added to define acceptable methods of attendance to board meetings, those methods are: in person, telephone, video conference, or any other means of communication; provided in all cases that the persons at the meeting are able to communicate with one another. The term of office clause was amended and now states that an officer may be elected to serve more than one term, with no restriction on how many consecutive terms an officer may be elected to serve. The previous policy stated an officer may not serve more than two consecutive terms. The contract provisions were updated, removing a $12,000 threshold and defining the expectation and requirements of the executive director as well as defining the involvement of the board of directors. The updated bylaws state that the executive director is authorized and expected to pursue and execute agreements which further the crisis center's strategic initiatives and fall within budget guidelines. Changes in strategic direction and/or budget must be brought to the board of directors. The executive director is encouraged to consult with the chairperson of the board of director's and/or its executive committee on major decisions.”

“The form 990 is prepared by an independent accounting firm. The executive director reviews the return. Any questions or comments are addressed before sending a copy to the board of directors for review. Prior to filing with the irs a complete copy of the return as it will be filed is provided to the entire board of directors.”

“The conflict of interest policy applies to directors, officers, employees and volunteers of crisis center, the following narrative explains the requirements and processed for directors and officers. Officers and directors are required to disclose any conflict of interest situation as soon as the actual or potential conflict has been identified, such disclosure is noted in the board minutes. Any officer or director affected by a conflict is not allowed to vote on or participate in the decision making process related to any action that may be taken by the board concerning such situation. When the conflict of interest situation terminates, the officer or director notifies the board that the situation no longer applies. Officers and directors also make an annual declaration of any conflicts of interest. The chairperson of the board monitors the status of any conflicts of interest that exist as declared by an officer or director.”

“The salary of the executive director is determined annually by the board of directors during the budget approval process. Factors used by the board may include previous experience, financial results and budgetary concerns, community acceptance and support for the organization, collaborative efforts with other exempt organizations in meeting the organization's goals, fundraising results, etc. The board discusses proposed increases or deceases to the executive director's salary and then votes on the final proposed amount. The executive director is then notified on the approved salary amount. This process was last completed in 2014.”

“The organization makes its governing documents, conflict of interest policy and financial statements available upon request.”

“As part of our crisis intervention program we added mobile crisis outreach. The mobile crisis outreach consists of qualified individuals who can be dispatched in the event there is an individual that is in need of crisis services in our area.”

“Change in beneficial interest 132,048.”

“The process has not changed from the prior year.”