Dubuque Community Y

“The Executive Committee shall be a standing committee and consist of the elected Officers of the Board, the Chair of any other standing committees, the President/CEO, and if he or she is still a Director the most immediate past Chair/CVO. The Executive Committee may exercise, when the Board of Directors is not meeting, the powers of the Board of Directors in the direction of the affairs of the Corporation, except actions with respect to election to positions of the Board of Directors, removal of Directors, employment or discharge of the President and such limitations of powers as may be provided in the Bylaws. Members of the Board of Directors shall be notified in writing of all actions of the Committee at the next Board of Directors Meeting after such Committee actions are taken. Duties of the Executive Committee shall be: 1. To conduct the affairs of the Corporation within powers conferred by the bylaws. 2. To coordinate the effective work of the Corporation through the Committees in an organized corporate planning system. 3. To appraise the job performance of the President/CEO in the context of the job description approved by the Board of Directors, and the current performance goals and objectives. 4. To clarify the Corporation's program, membership, and current financial objectives to assure that current operations are meeting the Corporations stated goals and objectives. At all meetings of the Executive Committee, a majority of its Members shall constitute a quorum for the transaction of business, and the act of the majority shall be the act of the committee. Minutes of each meeting shall be kept by the President, or such other person as the Chair/CVO may designate; and the minutes shall be made available to all members of the Board of Directors by its next regular meeting.”

“The Form 990 is reviewed by the President/CEO and CFO. The return is provided to the board before it is filed with the IRS.”

“A conflict of interest transaction is a transaction with the Corporation in which a Director of the Corporation has a direct or indirect interest. Directors shall attempt to inform the Board of Directors of any possible conflict of interest of which they become aware. When any such interest becomes a matter of Board Action, such Directors shall not vote or use personal influence on the matter, and shall not be counted in the quorum for a meeting which Board action is to be taken on the interest. The Director may, however, briefly state a position on the matter, and answer pertinent questions of Board members. A transaction in which a Director has a conflict of interest may be approved if the material facts of the transaction are disclosed to the Board of Directors members, who authorized, approved or ratified that transaction. A conflict of interest transaction may be authorized, approved, or ratified if it receives the affirmative vote of the majority of the Directors on the Board or on the committee that have no direct or indirect interest in the transaction, but a transaction may not be authorized by a single Director. The minutes of all actions taken on such matters shall clearly reflect that these requirements have been met.”

“The President and CEO's compensation is determined by the board of directors with an annual evalution. Comparability data was used to determine the initial compensation and adjustments are made annually based on goals met. The deliberation and decision is documented in the board minutes and personnel file. The CFO's compensation is reviewed with an annual evaluation by the CEO. The deliberation and decision is documented in the personnel file.”

“The organization's governing documents, conflict of interest policy, and financial statements are available upon request.”

“The Dubuque Community Y uses a modified cash basis method of accounting under the cash basis method of accounting, revenue and the related assets are recognized when received rather than when earned. Certain expenses are recognized when paid rather than when the obligation is incurred year end reporting of fixed assets, depreciation expense, capital leases, and notes payable result in the modified cash basis method of accounting.”