Pine Medical Center

“Business relationship: ronald osladil and tim schmutzer, board directors, have a business relationship in pine habilitation and supported employment, inc.”

“Members of organization: essentia health east is the sole member of essentia health sandstone. Members, north pine area hospital district and essentia health east, may elect one or more members of the governing body as described in schedule o part vi line 7a. Members, essentia health and essentia health east, have reserved powers with respect to essentia health sandstone as described in schedule o part vi line 7b.”

“Member with right to elect governing body: north pine area hospital district appoints and removes one board member. Essentia health east appoints and removes essentia health sandstone's remaining governing body.”

“Member with right to approve governing body decision: essentia health sandstone is a subsidiary of essentia health, whose board of directors has reserved powers with respect to this corporation and its subsidiaries, and all of the other direct and indirect subsidiaries of essentia health (collectively, the "system"). Essentia health's reserved powers are as follows: strategic and business plans. Authority to create, and to approve, the system's strategic and business plans. Mission. Authority to create, and to approve, the mission, purpose and vision statements for all entities in the system by the affirmative vote of at least 67% of the essentia health board of directors. Debt. Approval of the incurrence of debt by, and the creation of all mortgages, liens, security interests, or other encumbrances on the assets of, all entities in the system in excess of the single or annual aggregate dollar limits prescribed in writing by the essentia health board of directors, and the authority to cause all entities in the system to participate in system borrowing. Governing instruments. Authority to cause, and to approve, amendments of the articles of incorporation and bylaws of all entities in the system. Mergers and acquisitions. Authority to cause, and to approve, all mergers, consolidations, and dissolutions of all entities in the system. Affiliations and joint ventures. Authority to cause, and to approve, all affiliations, joint ventures and other alliances with third parties of all entities in the system. Transfer of assets within the system. Authority to transfer assets, including cash, between and among entities within the system; provided, however, that essentia health shall not have authority to require any entity in the system to transfer assets (a) that would cause such entity to be in default of its covenants or obligations under any bond or other financing documents; (b) from the catholic entities to the secular entities or from the secular entities to the catholic entities in a manner or to an extent that would cause the catholic entities to be in violation of the ethical and religious directives for catholic health care services (erds) in the judgment of the local ordinary; or (c) such that money generated by services at secular facilities within the system by procedures that are contrary to the erds would be used at the catholic entities or money generated by catholic entities would be used in the providing of services contrary to the erds at secular facilities within the system. Transfer of assets outside the system. Authority to cause, and to approve, the sale, lease or other transfer of assets of all entities in the system to parties outside of the system when the asset's value exceeds the single or annual aggregate dollar limits prescribed in writing by the essentia health board of directors. Services. Authority to cause, and to approve, the addition of new services and service locations and the discontinuance of services and service locations within all entities in the system. Budgets. Approval of capital and operating budgets of all entities in the system. Professional services. Selection of the general legal counsel and external auditors of all entities in the system. Approval of parent boards. Approval of the election and removal, with or without cause, of 100% of the cag and smdc boards of directors (who shall be elected by the methods set forth in the cag and smdc governing documents, respectively, subject to essentia's approval). Acquisitions. Authority to cause, and to approve, all acquisitions by and formations of entities in the system. Marketing. Authority to implement system-wide marketing and promotional activities. Compliance plans. Authority to create, and to approve, corporate compliance, safety and risk management plans for entities within the system. Quality plan. Authority to create, and to approve, the system's quality plan. Non-budgeted purchases. Approval of non-budgeted capital purchases and lea”

“Essentia health east also has certain reserved powers over all east facilities within essentia health. Essentia health east's reserved powers are as follows: quality, safety and service. Authority to recommend quality and safety initiatives and to review and execute approved quality and safety plans for the east region. Mission, vision and values. Authority to create a mission and a vision that support the mission and vision of essentia health; responsibility to oversee the mission performance, including charity care, of all facilities within the east region; responsibility to adopt the values of essentia health. Operating and financial performance. Responsibility to oversee the operating and financial performance of the east region. Development of budgets, strategic plans and strategy map. Authority to develop and recommend, based on essentia health targets, capital and operating budgets for the east region and its facilities; authority to recommend, within the essentia health context, regional and local strategic plans for the east region; authority to develop east region governance strategy map and balanced scorecard within essentia health's system strategy to meet system goals. Execution of approved budgets and strategic plans. Responsibility to execute the approved capital and operating budgets and strategic and business plans for the east region. Non-budgeted expenditures. Authority to approve non budgeted capital purchases and leases for east region facilities within dollar limits defined by essentia health. Accreditation and licensure. Responsibility to oversee accreditation and licensure compliance for the facilities of the east region. Affiliations, acquisitions and joint ventures. Authority to recommend proposed affiliations, acquisitions, joint ventures and other alliances; responsibility to oversee negotiation and implementation of approved acquisitions and operation of all approved affiliations, joint ventures and other alliances with third parties within the east region. Appointment of directors. Authority to appoint or elect directors of the direct subsidiaries, and to remove such directors, with or without cause. President. Authority to advise the ceo of essentia health regarding the appointment, removal and periodic evaluation of the president of smdc. Satisfaction. Responsibility to execute, evaluate and oversee patient, family and customer satisfaction with respect to services provided within the east region and to ensure established goals are met. Job satisfaction. Responsibility to oversee job satisfaction and staff morale within the east region facilities. Human resources. Responsibility to oversee implementation of essentia health human resource policies and procedures throughout the east region. Compliance. Responsibility to execute the approved essentia health corporate compliance and risk management plans for the east region. Credentialing. Responsibility to perform medical staff credentialing for the east region facilities. Nominations. Authority to nominate persons for appointment to the smdc board of directors by benedictine sisters benevolent association and essentia health. Amendments. Authority to suggest proposed amendments to the articles of incorporation and bylaws of this corporation, the direct subsidiaries, and any subsidiaries thereof. Compensation plans. Responsibility to review and approve compensation of east region executives and physicians for reasonableness and consistency with the law and essentia health's compensation philosophy. President/chief medical officer. By action of the president of this corporation, authority to appoint and remove, with or without cause, the president/chief medical officer of any of the direct subsidiaries. Public policy. Responsibility to support essentia health public policy and advocacy plans. Marketing. Responsibility to coordinate regional marketing and promotional activities consistent with essentia health marketing plans. Philanthropy. Responsibi”

“Form 990 review process: the 2013 form 990, including all schedules, was reviewed by essentia health sandstone's management and governing body on march 4th, 2015 prior to filing with the internal revenue service. Each current director of the governing body received a final copy of the 2013 form 990. Essentia health east's chief financial officer led the review of the form and schedules and any questions were discussed.”

“Monitoring and enforcing Conflict of Interest policy: Essentia Health's comprehensive conflict of interest program prevents, detects and resolves actual conflicts of interests or the actual or potential appearance of such. Fiduciaries, defined as an Essentia Health board member/trustee, officer, board committee member, senior management employee, or any others considered to be in a position of influence, are covered under Essentia's conflict of interest program. Upon initial appointment, each fiduciary must complete an initial conflict of interest statement and disclosure questionnaire. At the conclusion of each fiscal year, each fiduciary must complete an annual conflict of interest statement and disclosure questionnaire. As needed, a fiduciary will update his/her most recently completed questionnaire each time the fiduciary becomes aware of a financial interest, a potential conflict, or change to any information that the fiduciary previously reported. Essentia Health's Chief Compliance Officer will collect the questionnaires and evaluate the disclosures. If a fiduciary has a potential conflict of interest, the Chief Compliance Officer or designee may request additional information from the fiduciary, the management team, and others. During the evaluation process, the Chief Compliance Officer may also consult with Essentia Health's Board and Audit Committee Chairs, senior management, legal department, or appropriate representatives from Essentia Health. The Chief Compliance Officer reports to the Essentia Health Audit Committee and the Essentia Health Board of Directors any actual or potential conflicts of interest disclosed by the fiduciary, along with recommended actions. The Essentia Health Board of Directors (or designee) will then determine whether to approve the situation or to implement special controls to manage the potential conflict of interest. The Chief Compliance Officer will then officially notify the fiduciary in writing of the board's decision. The decision of whether or not the disclosure constitutes a conflict will be at the Essentia Health Board of Director's (or designee) sole discretion, and its concern must be the welfare of Essentia Health and its affiliate(s) and the advancement of its purposes. When the Essentia Health Board of Directors (or designee) considers a Fiduciary's disclosure as a Conflict of Interest, special controls will be identified to manage, eliminate or reduce the likelihood and/or appearance of a conflict arising. Controls may include, but are not limited to: A. If the conflict involves an on-going matter or relationship, the Fiduciary must not participate in Board, Board committee or management discussions related to the conflict and must recuse themselves and if appropriate, withdraw, from any Board meeting or portion thereof where the matter is being discussed and during the vote on the potential Conflict of Interest. The Fiduciary may answer questions at the Board's or the Board Committee's request. B. If the conflict involves a specific transaction or decision, the Fiduciary will fully disclose their interest and all related material facts. The Board or committee of the Board will determine whether the contemplated transaction may be authorized as just, fair, and reasonable to Essentia Health or its affiliate(s). If the Board determines a conflict does not exist, the Fiduciary may proceed with the transaction; however, he or she will not be eligible to vote on related issues should they arise. If the Board determines a conflict does exist, the Fiduciary will be notified of the decision regarding whether the contemplated transaction will be authorized as just, fair, and reasonable.”

“PROCESS FOR DETERMINING COMPENSATION: The Executive Compensation Committee of Essentia Health's board of directors is authorized to fulfill the board's responsibilities regarding executive compensation consistent with Essentia's mission, values and tax-exempt status, and the Executive Compensation Committee's Charter. The Executive Compensation Committee meets at least twice annually to carry out its responsibilities, which include, but are not limited to, establishing, reviewing and modifying, as appropriate, reasonable compensation and benefits for designated Essentia executives who are officers or key employees of Essentia or any of its affiliates which may be paid by related organizations. The Executive Compensation Committee engages qualified independent compensation advisors to provide objective and impartial comparative data and to express opinions on total compensation reasonableness. The Executive Compensation Committee may request its independent advisors to: monitor comparability data and marketplace trends; make appropriate recommendations regarding salary ranges; and periodically review the market competitiveness of Essentia executive compensation packages. Prior to establishing or adjusting executive compensation, the Executive Compensation Committee will obtain and rely upon appropriate data as to comparability of the proposed compensation or adjustments. The Executive Compensation Committee will adequately document the basis for its determination concurrently with making those determinations. The Executive Compensation Committee minutes will include: the terms of the approved compensation and the date approved; the Executive Compensation Committee members present during the review, discussion and approval of the proposed compensation and those who voted on the proposed compensation; identification of the comparability data obtained and relied upon by the Executive Compensation Committee and how the data was obtained; any actions by a member of the Executive Compensation Committee having a conflict of interest; and documentation of the basis for the determination. The year this process was last undertaken for Essentia Health Sandstone's Administrator was 2013. The Essentia Health East Region Executive Compensation Committee of the Region's board of directors is authorized to fulfill the board's responsibilities regarding executive compensation consistent with Essentia's mission, values and tax-exempt status, and the Executive Compensation Committee's Charter. The Executive Compensation Committee meets annually to carry out its responsibilities, which include, but are not limited to, establishing, reviewing and modifying, as appropriate, reasonable compensation and benefits for designated Essentia executives who are officers or key employees of Essentia or any of its affiliates which may be paid by related organizations. The Executive Compensation Committee engages qualified independent compensation advisors to provide objective and impartial comparative data and to express opinions on total compensation reasonableness. The Executive Compensation Committee may request its independent advisors to: monitor comparability data and marketplace trends; make appropriate recommendations regarding salary ranges; and periodically review the market competitiveness of Essentia executive compensation packages. Prior to establishing or adjusting executive compensation, the Executive Compensation Committee will obtain and rely upon appropriate data as to comparability of the proposed compensation or adjustments. The Executive Compensation Committee will adequately document the basis for its determination concurrently with making those determinations. The Executive Compensation Committee minutes will include: the terms of the approved compensation and the date approved; the Executive Compensation Committee members present during the review, discussion and approval of the proposed compensation and those who voted on the proposed”

“Availability of governing documents, conflict of interest policy, and financial statements to the public: Governing documents, conflict of interest policy, and financial statements are made available to the public upon request. The organization is part of Essentia Health's consolidated financial statements which are included in Essentia Health's annual report posted on Essentia Health's web site.”

“Program service accomplishments: Pine Medical Center dba Essentia Health Sandstone is organized and operated exclusively for charitable, scientific and educational purposes. In furtherance of its purposes, Essentia Health Sandstone provides health care services in Minnesota through its 25 bed acute care hospital, and 45 bed long term care facility in Sandstone, Minnesota. The Essentia Health Sandstone provides services to all individuals, regardless of age, race, or ability to pay for services received in fulfillment of its tax-exempt mission. Some of these services include emergency care, urgent care, surgery, rehab, physical therapy, occupational therapy, lab services, imaging services, and ambulance service. The nursing home provides services to all individuals, regardless of age and/or race. Essentia Health Sandstone employs over 160 full time equivalents. The hospital provided for over 800 hospital patient days, over 3,100 emergency room visits, and over 2,900 ambulance runs. The long term care facility provided over 16,500 resident days. Essentia Health Sandstone provided over $238,000 in charity care as well as an additional $1,127,000 of costs incurred in excess of Medicaid payments received during the fiscal year ended June 30, 2014. Further community benefits provided during the fiscal year include continuing education programs for health care professionals of over $10,000.”

“1099 reporting: vendor payments and form 1099's were processed through essentia health on behalf of certain legal entities comprising essentia health system.”

“Other Changes in Net Assets: The total amount of other changes in net assets includes: NET ASSET TRANSFER OF NET DISTRIBUTIONS WITH PMC GATEWAY IMAGING, LLC: $265,005 Net Asset transfer with related organization; reallocated Balance Sheet items transferred to align with organizational structure: ($37,152) Net Asset transfer with related organization; reallocated Income Statement item transferred to align with organizational structure: ($54,415) Total: $173,438”

“Consolidated A-133: Essentia Health Sandstone, as part of Essentia Health's consolidated financial statements, was required and underwent a consolidated audit set forth in the Single Audit Act and OMB Circular A-133. The consolidated audit is reviewed by the Essentia Health Audit Committee.”