Diversity Council

“Many of our education programs are delivered by facilitators who are not employees of the diversity council. In addition, we occasionally need people to work on short-term projects. We have delegated the hiring and firing of these individuals to express employment professionals.”

“A bylaws change codified how quorum is established when a board member is on a leave of absence.”

“There are no committees with authority to act on behalf of the governing body.”

“All members of the board of directors receive and review a complete electronic copy of the 990 form prior to filing. Each replies confirming receipt and review.”

“Each board member, employee, and volunteer of the organization who has decision-making authority annually completes a disclosure form that identifies any relationships, positions, or circumstances in which the person or a family member is involved that could contribute to a conflict of interest. Such relationships, positions, or circumstances might include employment, ownership of a business, or service as a director or consultant to another nonprofit organization. The form is updated mid-year if circumstances change prior to a board action on a contract or transaction involving a confict of interest. The board member, employee, or volunteer having a real or apparent conflict of interest discloses all facts material to the conflict. He or she must abstain from 1) participating in discussions or deliberations with respect to the subject of the conflict, other than to present factual information or to answer questions, 2) using his or her personal influence to affect deliberations, and 3) voting and being present when the vote is taken.”

“Compensation of the executive director is reviewed against the mn council of nonprofits salary data and comparable positions in the area. This information is compiled, reviewed, and submitted to the board with recommendation for adjustment. The board of directors considers the compensation of the executive director in the autumn months as the budget is being prepared. All board members are independent persons and the executive director is excused for the discussion. Any decision relating to the executive director's compensation is documented in the minutes of the board meeting.”

“The governing documents and conflict of interest policy are provided upon request. The financial statements are posted on the organization's website and are available to the public upon request.”

“The process has not changed from the previous year.”