Think Small

“The executive committee consists of the elective officers, the immediate past board chair, the chairs of any standing committees of the board of directors, and other committee chairs at the discretion of the board chair. The committee shall only have the authority of the board in the management of the business of the corporation to the extent determined by the board.”

“Upon completion and review by management, the draft form 990 will go to the finance committee for review. Upon the finance committee's approval, it will be submitted to the full board for final review and approval. Once complete, the approved document is filed with the irs.”

“Annual notifications are given to all affected officers, directors, trustees and key employees along with a requirement for a signed conflict of interest statement. The conflict of interest policy is designed to identify situations that present potential conflicts of interest and to provide the organization with a procedure which when observed will allow a transaction to be treated as valid and binding. Any responsible member is required to disclose any potential conflict of interest before the board or committee thereof who shall determine without the interested individual if a conflict of interest exists. The responsible person shall refrain from any action that may affect the organization's decision regarding such contract or transaction and may not participate or hear the board or committee's discussion of the matter, is not counted for the presence of a quorum, and may not vote. The organization documents proceedings related to conflicts of interest in the meeting minutes or as otherwise appropriate.”

“Compensation is set by the executive committee of the board of directors. An external firm specializing in compensation services is retained for the purposes of gathering and providing independent market data and recommending salary range. The process is documented in the executive committee meeting minutes. Salary determination is sent in writing from the board chair to the president & ceo and provided to coo/hr director. In june 2018, the organization contracted with an external firm to conduct market review of ceo & 15 senior management positions. The consulting firm presented data to the executive committee of the board of directors who then set the compensation for the president and ceo. The review of the 15 senior management positions was not presented to the executive committee as had been planned in late 2018. In july 2019, this oversight was identified, and in october 2019 the information was presented and and approved by the executive committee. Ranges for key positions may also be updated if a vacancy occurs, either by the hr director or an outside firm. Both utilize market data and compensation surveys to inform the results.”

“The organization's governing documents and conflict of interest policy are available upon request. The organization's audited financial statements are available on the organization's website.”