Think Small

“The executive committee consists of the elective officers, the immediate past board chair, the chairs of any standing committees of the board of directors, and other committee chairs at the discretion of the board chair. The committee shall only have the authority of the board in the management of the business of the corporation to the extent determined by the board.”

“Upon completion and review by management, the draft form 990 will go to the finance committee for review. Upon the finance committee's approval, it will be submitted to the full board for final review and approval.”

“Annual notifications are given to all affected officers, directors, trustees and key employees along with a requirement for a signed conflict of interest statement. The conflict of interest policy is designed to identify situations that present potential conflicts of interest and to provide the organization with a procedure which when observed will allow a transaction to be treated as valid and binding. Any responsible member is required to disclose any potential conflict of interest before the board or committee thereof who shall determine without the interested individual if a conflict of interest exists. The responsible person shall refrain from any action that may affect the organization's decision regarding such contract or transaction and may not participate or hear the board or committee's discussion of the matter, is not counted for the presence of a quorum, and may not vote. The organization documents proceedings related to conflicts of interest in the meeting minutes or as otherwise appropriate.”

“Compensation is set by the executive committee of the board of directors. An external firm specializing in compensation services is retained for the purposes of gathering and providing independent market data and recommending salary range. The process is documented in the executive committee meeting minutes. Salary determination is sent in writing from the board president to ceo and provided to coo/hr director. The last external compensation review process was done in 2015 for the president & ceo, b. Yates. In fy16, the organization contracted with an external firm to recommend compensation ranges for other officers. This process included all managerial positions. The ranges were approved by the executive committee of the board of directors and minuted. Ranges for key positions may also be updated if a vacancy occurs, either by the hr director or an outside firm. Both utilize market data and compensation surveys to inform the results. This compensation review process was last completed in 2016. The process and salary ranges were approved by the executive committee of the board of directors on jan. 11, 2016.”

“The organization's governing documents and conflict of interest policy are available upon request. The organization's audited financial statements are available on the organization's website.”