Center for Research Libraries

“The center shall have two classes of members. The designation of such classes are as follows: (1) voting members; and (2) associate members. Institutions eligible for membership shall be any federal, state, county, or municipal body politic; any public board or agency; any non-profit educational institution; any non-profit library, educational, charitable, or scientific society, corporation, association, or trust; or any corporation, partnership, or proprietorship. While an institution as a whole is eligible for membership, the institution's library(ies) is the principal participating unit within the center's membership. Criteria for eligibility for each of the two classes of membership shall be determined by the board of directors and approved by the voting members.”

“As provided in the by-laws of the center the voting members have the power to elect the board of directors.”

“As provided in the by-laws the powers reserved to the voting members are the following: (a) to approve the criteria for eligibility for each of the two classes of membership as determined by the board of directors. (b) to elect the board of directors of the center (c) to approve the total of the budget of the center and the total amount of dues, fees, or other charges to be levied against the members. (d) to approve the formula or principle determined by the board of dirctors by which the dues, fees, or other charges are to be levied against the members. (e) to alter, amend, or repeal the bylaws of the center, and to adopt new bylaws. (f) to advise the board of directors on matters referred to the voting members by the board of directors for advice, and on matters which the voting members may originate.”

“The form 990 is provided to the audit committee prior to filing. After the audit committee reviews, the form is approved and filed.”

“Compliance is monitored and enforced by requiring that officers, board members and certain key employees disclose in writing any interest that could give rise to conflicts. Also, during the nominating process, the nominating committee considers potential conflicts of interest for each newly nominated member of the board and/or officer. All employees of the organization are required to provide written disclosure of any potential sources of conflict of interest and written acknowledgment of the conflict of interest policy which is included in the employee reference guide.”

“The board chairman prepares a written evaluation of the president's performance. The executive committee meets annually to review and discuss the evaluation and salary survey data. These deliberations take into account published salary information compiled by the association of research libraries, and executive committee members are also asked to provide their first-hand knowledge of salary levels and trends in similar organizations. Based on this process, the committee formulates a salary recommendation for the president for the upcoming fiscal year. The executive committee's recommendation is then submitted for board approval. The human resources and compensation committee of the board meets annually to consider the compensation basis for all other employees, including officers and key staff. During the meeting, modification of ranges based on salary survey results and the establishment of a salary pool for merit increases, market adjustments and bonuses are reviewed and discussed. Hr and compensation committee recommendations for pay range adjustments and a salary pool are submitted to the budget and finance committee. These recommendations are taken into consideration by the budget committee in formulating the budget for the upcoming fiscal year to be submitted to the board for approval. Meeting minutes are prepared and retained to document the discussions and recommendations of the human resources and compensation committee.”

“The organization makes its financial statements available to the public via the annual report posted to the organization's website. The organization makes its governing documents and conflict of interest policy available to the public via the organization's website.”