Alpha Phi International Fraternity

“Membership in this fraternity shall be open to qualified women and shall be attained only by election and initiation in accordance with the constitution and bylaws and the prescribed ritual of the fraternity (article xix). Membership is traditionally rooted in the collegiate member experience and continues after college or university as an alumna member. Membership may also commence as an alumna initiate (one who is invited to membership outside the collegiate organization).”

“The convention shall be the general legislative body of the fraternity and elects alumnae members to serve on the international executive board.”

“The convention also has the following powers: a. To act upon all fraternity matters except those for which exclusive authority is otherwise delegated in the constitution and bylaws; b. To approve changes in the ritual of the fraternity; c. To adopt amendments to the constitution and bylaws; d. To receive the biennial reports of the international executive board and other officers or committee chairs as deemed appropriate.”

“The form 990 is prepared by the outside accounting firm of blue and co, llc. Once completed it is reviewed by executive office staff and subsequently presented to the finance & audit standing committee and the international executive board (ieb) for their review. It is then filed with the irs.”

“It is the policy of the fraternity and its ieb that board members and alpha phi international fraternity executive office (eo) staff carry out their respective duties in a fashion that avoids actual, potential or perceived conflicts of interest. Board members and eo staff shall have the continuing, affirmative duty to report any personal ownership, interest, or other relationship that might affect their ability to exercise impartial, ethical, and business-based judgments in fulfilling their responsibilities to the fraternity. This policy shall be further subject to the following principles: 1. Board members and eo staff shall conduct their duties with respect to potential and actual grantees, contractors, suppliers, agencies, and other persons transacting or seeking to transact business with the fraternity in a completely impartial manner without favor or preference based upon any alpha phi international fraternity, inc 36-2077508 consideration other than the best interests of the fraternity. 2. Board members and eo staff shall not seek or accept for themselves or any of their relatives (including spouses, children, etc.) from any person or business entity that transacts or seeks to transact business with the fraternity any gifts, entertainment, or other favors relating to their positions with the fraternity that exceed common courtesies consistent with ethical and accepted business practices. 3. If a board member or a board member's relative directly or indirectly owns a significant financial interest in, or is employed by, any business entity that transacts or seeks to transact business with the fraternity the board member shall disclose that interest or position and shall refrain from voting on any issue pertaining to the transaction. 4. Eo staff shall not conduct business on behalf of the fraternity with a relative or a business entity in which the employee or his or her relative owns a significant financial interest or by which such employee or relative is employed except where such dealings have been disclosed to and specifically approved and authorized by the ieb. 5. The ieb may require the fraternity's board members or eo staff to annually complete (or as otherwise scheduled by the ieb) a disclosure statement regarding any actual or potential conflict of interest described in this policy. The disclosure statement shall be in such form as may be prescribed by the ieb and may include information regarding a person's participation as a director, member, trustee, officer or employee of any other non-profit organization. The ieb shall be responsible for oversight of all disclosures or failures to disclose and for taking appropriate action in the case of any actual or potential conflict of interest transaction. The failure of the fraternity, its ieb, or any or all of its board members alpha phi international fraternity, inc 36-2077508 or eo staff to comply with this conflict of interest provision shall not invalidate, cancel, void, or make voidable any contract, relationship, action, transaction, debt, commitment, or obligation of the fraternity that otherwise is valid and enforceable under applicable law.”

“In determining the compensation for the executive director, the personnel committee, which is a committee of the international executive board, used a compilation of feedback from independent board members, a 360 degree feedback tool and results from a third party survey of industry peers. These same tools were used to prepare the executive director's annual performance review. The organization measured her performance against progress made relative to its strategic plan and also measured skills, knowledge and results. Her salary was based on these measures.”

“The fraternity posts its constitution, policies & procedures document (which includes its conflict of interest policy). The audited financial statements are made available upon request for the same period of disclosure as set forth in 6104(d).”

“Quarterly magazine 207,599. Miscellaneous 191,273. Legacy of leaders program 172,320. Heritage 167,744. Interfraternal dues & activities 136,105. Educational programs 90,197. League of coaches program 61,090. Alumnae engagement 35,247. Recognitions and awards 8,003.”

“Foreign exchange gain/loss -7,350.”

“The process has not changed from the prior year.”