Massillon Museum

“The executive committee has the power to act for the board between meetings. It is composed of all of the officers of the board and the immediate past board chairman. The chairman or chairman pro tempore of the board shall vote only when his or her vote will change the outcome of a vote (as in the case of a tie) or in the case of a ballot vote. The immediate past chairman shall continue on the board as a non-voting member if his or her term as a trustee has expired beyond what the code of regulations permits.”

“Each contributor, whether an individual, family, corporation or other legal entity, shall be a member of the massillon museum, and shall be entitled to attend and vote at the annual meeting. Each member shall be entitled to one vote, regardless of the size of the contribution.”

“The organization's members held the right to elect individuals to the governing body. A slate of proposed directors is presented by the nominating committee and voted upon by the membership at the annual meeting. This process ensures that the organization's leadership remains accountable to its broader community of supporters.”

“Certain governance decisions were subject to approval by the organization's members. Specifically, the election of directors and the confirmation of appointments to fill vacant board terms required a vote of the membership at the annual meeting.”

“Form 990 is reviewed by management and the finance committee of the board of directors prior to filing.”

“In general, when a board member, officer, or employee uses or has the potential to use her or his association with the museum for perceived or actual personal gain, a conflict of interest occurs. When ambiguous issues arise, individuals must be governed by the rule, "when in doubt, disclose." transparency is a safe and prudent means of avoiding problems. All board members, officers, and employees must at all times avoid both real and perceived conflicts of interest, and must disclose all potential conflicts to their supervisors (in the case of employees) or to the chairman (in the case of board members and officers). Board members are required to sign a statement annually which (1) acknowledges that they have reviewed the conflict of interest policy, (2) requires each board member to list any potential or actual conflicts of interest that exist, and (3) acknowledges that they will inform the appropriate museum officer if an actual or potential conflict arises. A board member, officer, or employee who is found to have violated the conflict of interest policy is subject to appropriate disciplinary action, up to and including termination from the massillon museum.”

“The personnel committee annually reviews the performance of the executive director. Annual reviews of employees are performed by the executive director, with a member of the personnel committee witness during the meeting where the written reviews are discussed. The process described here was last completed in 2023.”

“Detailed documents are available upon request. Annual reports are sent to members and are comprised of a summarized version of the financial report and highlights of the year's events.”

“Administration fees: program service expenses 1,035. Management and general expenses 722. Fundraising expenses 21. Total expenses 1,778. Instructor fees: program service expenses 9,830. Management and general expenses 6,861. Fundraising expenses 201. Total expenses 16,892. Other professional fees: program service expenses 13,584. Management and general expenses 6,263. Fundraising expenses 183. Total expenses 20,030. Audio & visual fees: program service expenses 291. Management and general expenses 6,899. Fundraising expenses 6. Total expenses 7,196. Artist & musician fees: program service expenses 11,043. Management and general expenses 7,707. Fundraising expenses 225. Total expenses 18,975. Technical & production fees: program service expenses 33,407. Management and general expenses 23,316. Fundraising expenses 682. Total expenses 57,405.”