Civic Intelligence

Preble County Council on Aging Inc.

990 • Fiscal year 2019 • EIN 31-0830453

Jan 01, 2019 to Dec 31, 2019 • Filed on Aug 14, 2020

800 E St Clair StreetEaton, OH 45320

(937) 456-4947

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

41st percentile

0.04x

Higher debt load relative to assets than 41% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Liabilities / Revenue

45th percentile

0.07x

Higher debt load relative to revenue than 45% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Net Margin

23rd percentile

-7.8%

Higher net margin than 23% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Top Officer Pay

52nd percentile

$67,228

Higher top officer pay than 52% of similar nonprofits.

Top officer pay equals 4.5% of source-year revenue.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Source year 2019

Asset Growth

22nd percentile

-4.3%

Faster asset growth than 22% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Revenue Growth

24th percentile

-8.7%

Faster revenue growth than 24% of similar nonprofits.

2019 filings • 501(c)3 • $1M-$5M nonprofits • Annualized from 2018 to 2019

Assets

Down

$2,391,744

Down $106,218 (-4.3%) from 2018

Net Assets

Down

$2,294,424

Down $116,366 (-4.8%) from 2018

Liabilities

Up

$97,320

Up $10,148 (+12%) from 2018

Revenue

Down

$1,484,650

Down $141,040 (-8.7%) from 2018

Expenses

Up

$1,601,158

Up $34,642 (+2.2%) from 2018

Net Income

Down

-$116,508

Down $175,682 (-297%) from 2018

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$10M$5.0M$0Assets 2010: $2,043,201Liabilities 2010: $64,277Net Assets 2010: $1,978,9242010Assets 2011: $2,016,514Liabilities 2011: $77,256Net Assets 2011: $1,939,2582011Assets 2012: $1,894,587Liabilities 2012: $61,570Net Assets 2012: $1,833,0172012Assets 2013: $1,938,815Liabilities 2013: $71,056Net Assets 2013: $1,867,7592013Assets 2014: $2,084,082Liabilities 2014: $71,068Net Assets 2014: $2,013,0142014Assets 2015: $2,276,835Liabilities 2015: $72,267Net Assets 2015: $2,204,5682015Assets 2016: $2,334,855Liabilities 2016: $85,011Net Assets 2016: $2,249,8442016Assets 2017: $2,472,821Liabilities 2017: $121,205Net Assets 2017: $2,351,6162017Assets 2018: $2,497,962Liabilities 2018: $87,172Net Assets 2018: $2,410,7902018Assets 2019: $2,391,744Liabilities 2019: $97,320Net Assets 2019: $2,294,4242019Assets 2020: $2,720,487Liabilities 2020: $101,045Net Assets 2020: $2,619,4422020Assets 2021: $2,950,478Liabilities 2021: $100,878Net Assets 2021: $2,849,6002021Assets 2022: $3,622,129Liabilities 2022: $117,419Net Assets 2022: $3,504,7102022Assets 2023: $6,334,422Liabilities 2023: $1,285,858Net Assets 2023: $5,048,5642023Assets 2024: $9,175,202Liabilities 2024: $3,183,936Net Assets 2024: $5,991,2662024

Highlighted filing

2019

Assets$2,391,744
Liabilities$97,320
Net Assets$2,294,424

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$4.0M$2.0M$0-$2.0MExpenses 2010: $1,222,9272010Expenses 2011: $1,280,3612011Expenses 2012: $1,289,6752012Revenue 2013: $1,271,653Expenses 2013: $1,236,911Net Income 2013: $34,7422013Revenue 2014: $1,396,843Expenses 2014: $1,270,037Net Income 2014: $126,8062014Revenue 2015: $1,424,857Expenses 2015: $1,233,303Net Income 2015: $191,5542015Revenue 2016: $1,319,235Expenses 2016: $1,273,959Net Income 2016: $45,2762016Revenue 2017: $1,553,387Expenses 2017: $1,451,615Net Income 2017: $101,7722017Revenue 2018: $1,625,690Expenses 2018: $1,566,516Net Income 2018: $59,1742018Revenue 2019: $1,484,650Expenses 2019: $1,601,158Net Income 2019: -$116,5082019Revenue 2020: $1,776,575Expenses 2020: $1,451,557Net Income 2020: $325,0182020Revenue 2021: $1,822,198Expenses 2021: $1,592,040Net Income 2021: $230,1582021Revenue 2022: $2,561,348Expenses 2022: $1,906,238Net Income 2022: $655,1102022Revenue 2023: $3,747,893Expenses 2023: $2,204,039Net Income 2023: $1,543,8542023Revenue 2024: $3,962,941Expenses 2024: $3,020,239Net Income 2024: $942,7022024

Highlighted filing

2019

Revenue$1,484,650
Expenses$1,601,158
Net Income-$116,508
Jump To
Filing Snapshot
Filing Period
Jan 1, 2019 to Dec 31, 2019
Signed
Aug 14, 2020
Return Version
2019v5.1
Gross Receipts
$1,484,650
Mission and Program Overview

Mission

We will partner with our community in assuring the best quality of life for our seniors now and into the future. Our vision is to advocate and provide resources for seniors to remain healthy and independent.

We will partner with our community in assuring the best quality of life for our seniors

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$1,385,645$1,288,265▼ $97,380
Savings and Temporary Cash Investments$851,274$957,366▲ $106,092
Pledges and Grants Receivable$212,050$88,082▼ $123,968
Cash and Non-Interest-Bearing Accounts$33,635$42,244▲ $8,609
Prepaid Expenses and Deferred Charges$10,844$11,574▲ $730
Inventories for Sale or Use$4,514$4,213▼ $301
Total Assets$2,497,962$2,391,744▼ $106,218
Liabilities
Accounts Payable and Accrued Expenses$87,172$97,320▲ $10,148
Total Liabilities$87,172$97,320▲ $10,148
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$2,395,949$2,279,583▼ $116,366
Net Assets With Donor Restrictions$14,841$14,841→ $0
Total Net Assets Fund Balance$2,410,790$2,294,424▼ $116,366
Total Liabilities and Net Assets / Fund Balance$2,497,962$2,391,744▼ $106,218

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$988,539$918,662$1,907,201
Other Land Buildings$55,740$540,530$596,270
Land$203,144-$203,144
Equipment$40,842$111,158$152,000
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Shelley RatliffExecutive DirectorFT$64,747$2,481$67,228

Board Members and Trustees

NameTitle
Mike SimpsonPresident
Jim ThomasVice President
Brad CollinsTrustee
Jeff ParkerTrustee
Karen WelchTrustee
Pam BarrTrustee
Rodney CreechTrustee
Steve BrunsTrustee
Steve DearthTrustee
Valerie Sargent WoodTrustee
Jerry GrossTrustee (joined)
Pam BakerTrustee (left)
Rebecah SorrellSecretary
December HarperTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,223,109
Program Service Revenue
$252,712
Investment Income
$5,950
Other Revenue
$2,879
All Other Contributions
$137,361
Change in Net Assets
$-116,508

Audited Revenue Reconciliation

Revenue per Audited Statements
$1,484,650
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$4,042
Total Revenue per Audited Statements
$1,488,692
Total Revenue per Form 990
$1,484,650
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$891,184
Other Expenses$695,245
Grants and Similar Amounts Paid$14,729
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$682,766$44,321-$727,087
Fees for Services Other$112,564--$112,564
Depreciation Depletion$88,416$15,868-$104,284
Payroll Taxes$68,469$4,270-$72,739
Current Officers, Directors, Trustees, and Key Employees$63,130$4,098-$67,228
Fees for Services Accounting$29,847$18,353-$48,200
Travel$33,978$263-$34,241
Insurance$26,554$4,881-$31,435
Occupancy$24,154$6,715-$30,869
Pension Plan Contributions$12,203$5,055-$17,258
Grants to Domestic Individuals$14,729--$14,729
Office Expenses$11,801$603-$12,404
Advertising$8,068$876-$8,944
All Other Expenses$5,721$1,412-$7,133
Other Employee Benefits$5,983$889-$6,872
Other Expenses$6,719$0-$6,719
Conferences and Meetings$5,117$602-$5,719
Total Functional Expenses$1,481,765$119,393$0$1,601,158

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$1,605,058
Expenses per Audited Statements$1,601,158
Total Expenses per Form 990$1,601,158
Expenses Not Reported on Form 990$3,900
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with 35% controlled entity
No
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

The board reviews the 990 with the fiscal manager. After discussing the 990, it is subject to approval by the board.

Form 990, Part VI, Section B, Line 12C

Purchases are reviewed and approved by two signatures. Board members abstain from voting if there is a conflict of interest.

Form 990, Part VI, Section B, Line 15

Executive director and top management salaries are set by the board of trustees. The board of trustees utilize united way of greater dayton and area agency on aging compensation guidelines to determine salaries.

Form 990, Part VI, Section C, Line 19

Financial statements, policies, and governing documents are made available to the public by issuing said items in the organization's newsletter, or in response to valid individual requests.

Filing and Contact Details

Filer

Filer Name
Preble County Council on Aging
EIN
31-0830453
Phone
9374564947
Address
800 E ST CLAIR STREET, EATON, OH 45320

Signing Officer

Name
Shelley Ratliff
Title
Executive Director
Phone
9374564947
Signed
2020-08-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Shelley Ratliff
Formed
1973
Legal Domicile
Oh
Voting Board Members
13
Independent Board Members
13
Employees
59
Volunteers
175

Preparer

Firm
Clark Schaefer Hackett & Co
Address
10100 INNOVATION DRIVE, DAYTON, OH 45342
Preparer
Anna M Helfen CPA
Phone
9372260070
Supplemental Narrative

Additional Explanations

Part XII, Line 2C

The agency has a fiscal manager and finance committee that assumes responsibility for oversight of audit.

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IRS990/Form990PartVIISectionAGrp/TitleTxt0PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt1VICE PRESIDENT
IRS990/Form990PartVIISectionAGrp/TitleTxt2SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt3TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt4TRUSTEE
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IRS990/Form990PartVIISectionAGrp/TitleTxt14EXECUTIVE DIRECTOR
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IRS990/MissionDesc0WE WILL PARTNER WITH OUR COMMUNITY IN ASSURING THE BEST QUALITY OF LIFE FOR OUR SENIORS NOW AND INTO THE FUTURE. OUR VISION IS TO ADVOCATE AND PROVIDE RESOURCES FOR SENIORS TO REMAIN HEALTHY AND INDEPENDENT.
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IRS990/PayrollTaxesGrp/ManagementAndGeneralAmt04270
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IRS990/PayrollTaxesGrp/TotalAmt072739
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IRS990/ProgSrvcAccomActy2Grp/Desc0INDEPENDENT LIVING SERVICES - INCLUDES HOMEMAKER SERVICES, INFORMATION AND REFERRAL SERVICES, CONGREGATE AND HOME DELIVERED MEALS, AND SUPPORTIVE SERVICES. THE IN-HOME SERVICES DEPARTMENT IS DESIGNED TO KEEP PERSONS AGE 60 AND OLDER, LIVING IN PREBLE COUNTY, IN THEIR OWN HOME FOR AS LONG AS FEASIBLY POSSIBLE. DURING 2019, THE ORGANIZATION SERVED 10,422 CONGREGATE MEALS TO 501 INDIVIDUALS AND PROVIDED 32,531 HOME DELIVERED MEALS TO 245 INDIVIDUALS.THE HOMEMAKER STAFF PROVIDES ASSISTANCE WITH HOUSE CLEANING, GROCERY SHOPPING, AND LAUNDRY TO THOSE WHO ARE NOT ABLE TO PERFORM THESE TASKS THEMSELVES. ASSISTANCE CAN BE PROVIDED FOR SHORT-TERM OR LONG-TERM NEEDS AND SUPPLEMENTS ANY HELP AVAILABLE FROM FAMILY AND FRIENDS. THE INFORMATION AND REFERRAL STAFF WILL PROVIDE ASSISTANCE WITH INSURANCE BENEFIT QUESTIONS INCLUDING MEDICARE, PROBLEM RESOLUTION, TAX RETURN PREPARATION, AND A VARIETY OF APPLICATIONS FOR PROGRAMS, SUCH AS HOME ENERGY ASSISTANCE PROGRAM (HEAP). THE SUPPORTIVE SERVICES STAFF CONNECTS SENIORS AND/OR THEIR CAREGIVERS TO RELEVANT GROUPS WHICH PROVIDE SUPPORT. THIS CAN INCLUDE DISEASE SPECIFIC GROUPS SUCH AS ALZHEIMER'S, DIABETES, OR PARKINSON'S AS WELL AS GRIEF SUPPORT OR CAREGIVER SUPPORT.
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IRS990/ProgSrvcAccomActy2Grp/RevenueAmt07769
IRS990/ProgSrvcAccomActy3Grp/Desc0SENIOR CENTER - ACTIVITIES AND EVENTS THAT PROMOTE GOOD MENTAL, PHYSICAL, AND EMOTIONAL HEALTH AND ENHANCE THE QUALITY OF LIFE ARE PROVIDED TO ALL PERSONS WHO WISH TO PARTICIPATE. THESE ACTIVITIES ARE CONDUCTED IN A MODERN, WELL-EQUIPPED, DISABILITY ACCESSIBLE FACILITY, AND ARE DESIGNED TO MINIMIZE LONELINESS, ISOLATION, DEPRESSION, AND PHYSICAL DISABILITY ASSOCIATED WITH THE SENIOR ADULT. THE COUNCIL ACTS AS A HOST AGENCY FOR THE OHIO DEPARTMENT OF JOB AND FAMILY SERVICES WORK EXPERIENCE PROGRAM, PROVIDING JOB TRAINING TO INCOME ELIGIBLE PERSONS. THE COUNCIL UTILIZES THESE TRAINEES IN VARIOUS ROLES SUCH AS DISHWASHING, ANSWERING PHONES, AND FILING.
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IRS990/QuidProQuoContributionsInd01
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Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2024Detailed filing. Detailed filing data is available for this year.$9.18$3.18$5.99$3.96$3.02$0.94
2023Detailed filing. Detailed filing data is available for this year.$6.33$1.29$5.05$3.75$2.20$1.54
2022Detailed filing. Detailed filing data is available for this year.$3.62$0.12$3.50$2.56$1.91$0.66
2021Detailed filing. Detailed filing data is available for this year.$2.95$0.10$2.85$1.82$1.59$0.23
2020Detailed filing. Detailed filing data is available for this year.$2.72$0.10$2.62$1.78$1.45$0.33
2019Detailed filing. Detailed filing data is available for this year.$2.39$0.10$2.29$1.48$1.60$0.12
2018Detailed filing. Detailed filing data is available for this year.$2.50$0.09$2.41$1.63$1.57$0.06
2017Detailed filing. Detailed filing data is available for this year.$2.47$0.12$2.35$1.55$1.45$0.10
2016Detailed filing. Detailed filing data is available for this year.$2.33$0.09$2.25$1.32$1.27$0.05
2015Detailed filing. Detailed filing data is available for this year.$2.28$0.07$2.20$1.42$1.23$0.19
2014Detailed filing. Detailed filing data is available for this year.$2.08$0.07$2.01$1.40$1.27$0.13
2013Detailed filing. Detailed filing data is available for this year.$1.94$0.07$1.87$1.27$1.24$0.03
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$1.89$0.06$1.83$1.29
2011Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.02$0.08$1.94$1.28
2010Facts available. Structured filing facts are available, but richer extracted sections are limited.$2.04$0.06$1.98$1.22
Peer Organizations

Similar nonprofits based on the same Siviq industry and scale cohort. 2019 filings • 501(c)3 • $1M-$5M nonprofits