Chaddock

“Form 990, including attachments, is prepared by the director of finance. The form is reviewed by the associate director of finance and president/ceo for completeness. Any major changes to the requirements of the form are reviewed with the board of directors. The board appoints a special committee of two board members to review the form in detail with the director of finance. They receive an explanation of the various sections of the form, the required schedules attached, and each question in part vi (checklist), part v (compliance), and part vi (governance, management, and disclosure). Notification of approval by the special committee is emailed to all board members along with a copy of form 990.”

“The board of directors are provided a copy of the conflict of interest policy. After discussion, each board member is provided a form called conflict of interest policy annual disclosure form and requested to complete the form. The executive administrative assistant keeps a list of all forms returned and follows up with board members until all are received. The forms are reviewed for completeness by the president/ceo and the vice president of operations to be made aware of any potential conflicts of interest. The president/ceo also confers with the board members as questions or other needs arise. If a transaction or other matter arises for action at a board meeting, the board member with the conflict will explain that a conflict exists and will abstain from voting on the matter.”

“The board of directors executive committee consisting of officers of the board perform an annual evaluation of the president/ceo, who provides the board with certain information about the performance of the agency in the last year. The executive committee uses the information as well as reviews compensation surveys from the alliance for children and families, the united methodist association, and the child care agencies of illinois to determine compensation for the president/ceo for the coming year. The board chairperson then sends an email to notify the director of the human resources of the new compensation amount. The compensation for all other positions of the agency are determined at hire based on job description and the experience of the staff. A salary range has been determined for each category of jobs and has been compared to salary surveys from the agencies noted above. The director of human resources consults with the president/ceo and/or the department director and the director of finance to set the starting salary. All current employees of the agency participate in annual performance evaluation process. A list of strengths and areas for improvement is all completed. The president/ceo is the immediate supervisor of the director of finance and uses the above process to determine the annual increase for the coming year.”

“The agency makes these documents available to the public upon request by allowing inspection at the finance offices of the agency.”