Voter Registration Project

“The form 990 was prepared by outside accountants and reviewed by senior management. Upon approval, the final copy of the form 990 is signed by the chief financial officer and provided to the board before being filed with the internal revenue service.”

“The conflict of interest policy is distributed annually to all directors, officers, members of board committees, and staff. Directors, officers, and senior staff sign an annual acknowledgment that they have received a copy of this policy, understand it, and agree to abide by its terms. Whenever a director, officer, or committee member becomes aware of a potential conflict of interest, whether financial or otherwise, they must disclose the situation to the board or relevant committee and provide all material facts necessary to understand the nature and scope of the conflict. This includes whether the interested person believes their ability to make an independent decision based solely on the best interests of the corporation has been compromised. If the interested person does not make this disclosure, another director or committee member with knowledge of the potential conflict should bring it to the attention of the board or committee. The interested person must recuse themselves from the meeting and refrain from participating in the final discussion and voting on the existence of the conflict. If a conflict is determined to exist, the interested person may be invited to provide relevant information that could assist the board in its decision-making but must again recuse themselves from the final discussion and voting regarding the transaction. The board or committee's decisions should be based on consideration of whether the transaction: a. Is in the organization's best interest and for its own benefit; b. Is fair and reasonable to the organization; and c. Could be obtained by the organization with reasonable efforts under the circumstances.”

“Voter registration project's board of directors receives no compensation for their services. The board of directors sets the ceo's salary. To accomplish this, the board of directors appoints a temporary task force of three board members to study the issue and make a recommendation to the full board of directors. The task force reports that it examines salaries at comparable organizations, assesses the organization's financial resources and compensation culture, and brings a recommendation to the full board of directors. The full board of directors meets in an executive session, discusses the task force's recommendation, and votes on a specific salary. Contemporaneous minutes are recorded. The process for the executive director was last conducted in 2021, and the process for top management was last conducted in december 2024. Form 990, part vi, section b, line 15b: the organization does not have a process for determining the compensation of officers or key employees other than the executive director and top management.”

“Voter registrtaion project does not make its governing documents, conflict of interest policy, and financial statements available to the public.”

“Contract services: program service expenses 26,836,257. Management and general expenses 277,655. Fundraising expenses 0. Total expenses 27,113,912.”