Civic Intelligence

The Ellis School

990 • Fiscal year 2015 • EIN 25-0965329

Jul 01, 2014 to Jun 30, 2015 • Filed on Apr 21, 2016

6425 Fifth AvenuePittsburgh, PA 15206

(412) 441-2593

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

39th percentile

0.17x

Higher debt load relative to assets than 39% of similar nonprofits.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2015

Liabilities / Revenue

65th percentile

0.57x

Higher debt load relative to revenue than 65% of similar nonprofits.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2015

Net Margin

27th percentile

-0.9%

Higher net margin than 27% of similar nonprofits.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2015

Top Officer Pay

63rd percentile

$300,529

Higher top officer pay than 63% of similar nonprofits.

Top officer pay equals 2.5% of source-year revenue.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Source year 2015

Asset Growth

33rd percentile

-1.3%

Faster asset growth than 33% of similar nonprofits.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2014 to 2015

Revenue Growth

39th percentile

1.0%

Faster revenue growth than 39% of similar nonprofits.

2015 filings • 501(c)3 • $25M-$50M nonprofits • Annualized from 2014 to 2015

Assets

Down

$39,576,261

Down $538,228 (-1.3%) from 2014

Net Assets

Down

$32,757,772

Down $527,095 (-1.6%) from 2014

Liabilities

Down

$6,818,489

Down $11,133 (-0.2%) from 2014

Revenue

Up

$11,979,121

Up $122,014 (+1.0%) from 2014

Expenses

Down

$12,090,586

Down $774,924 (-6.0%) from 2014

Net Income

Up

-$111,465

Up $896,938 (+89%) from 2014

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$60M$40M$20M$0Assets 2011: $39,169,667Liabilities 2011: $7,456,484Net Assets 2011: $31,713,1832011Assets 2012: $37,996,133Liabilities 2012: $7,089,547Net Assets 2012: $30,906,5862012Assets 2013: $38,934,721Liabilities 2013: $6,743,756Net Assets 2013: $32,190,9652013Assets 2014: $40,114,489Liabilities 2014: $6,829,622Net Assets 2014: $33,284,8672014Assets 2015: $39,576,261Liabilities 2015: $6,818,489Net Assets 2015: $32,757,7722015Assets 2016: $38,989,719Liabilities 2016: $6,736,518Net Assets 2016: $32,253,2012016Assets 2018: $44,247,845Liabilities 2018: $6,802,354Net Assets 2018: $37,445,4912018Assets 2019: $45,308,558Liabilities 2019: $6,810,911Net Assets 2019: $38,497,6472019Assets 2021: $55,136,081Liabilities 2021: $6,686,902Net Assets 2021: $48,449,1792021Assets 2022: $51,020,535Liabilities 2022: $6,739,904Net Assets 2022: $44,280,6312022

Highlighted filing

2015

Assets$39,576,261
Liabilities$6,818,489
Net Assets$32,757,772

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$20M$15M$10M$5.0M$0-$5.0MExpenses 2011: $12,470,7042011Expenses 2012: $12,791,1282012Expenses 2013: $12,928,4122013Revenue 2014: $11,857,107Expenses 2014: $12,865,510Net Income 2014: -$1,008,4032014Revenue 2015: $11,979,121Expenses 2015: $12,090,586Net Income 2015: -$111,4652015Revenue 2016: $17,263,139Expenses 2016: $12,313,617Net Income 2016: $4,949,5222016Revenue 2018: $14,405,387Expenses 2018: $12,800,381Net Income 2018: $1,605,0062018Revenue 2019: $12,212,154Expenses 2019: $12,666,312Net Income 2019: -$454,1582019Revenue 2021: $13,864,550Expenses 2021: $13,366,092Net Income 2021: $498,4582021Revenue 2022: $15,184,123Expenses 2022: $13,691,963Net Income 2022: $1,492,1602022

Highlighted filing

2015

Revenue$11,979,121
Expenses$12,090,586
Net Income-$111,465
Jump To
Filing Snapshot
Filing Period
Jul 1, 2014 to Jun 30, 2015
Signed
Apr 21, 2016
Return Version
2014v6.0
Gross Receipts
$14,594,118
Mission and Program Overview

Mission

An independent college preparatory school for girls from age three through twelfth grade.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments Other Securities$20,683,767$20,035,153▼ $648,614
Land, Buildings, and Equipment, Net$10,032,764$10,857,925▲ $825,161
Investments in Publicly Traded Securities$7,615,021$6,716,954▼ $898,067
Cash and Non-Interest-Bearing Accounts$486,063$898,278▲ $412,215
Pledges and Grants Receivable$230,668$418,495▲ $187,827
Investments Program Related$391,284$378,021▼ $13,263
Savings and Temporary Cash Investments$230,713--
Prepaid Expenses and Deferred Charges$307,828$199,470▼ $108,358
Inventories for Sale or Use$70,027$36,133▼ $33,894
Accounts Receivable$66,354$35,832▼ $30,522
Total Assets$40,114,489$39,576,261▼ $538,228
Liabilities
Tax Exempt Bond Liabilities$4,655,000$4,310,000▼ $345,000
Mortgage Notes Payable Secured by Investment Property-$1,000,000-
Deferred Revenue$786,154$899,596▲ $113,442
Accounts Payable and Accrued Expenses$1,241,095$492,509▼ $748,586
Other Liabilities$147,373$116,384▼ $30,989
Total Liabilities$6,829,622$6,818,489▼ $11,133
Net Assets / Fund Balance
Unrestricted Net Assets$21,086,955$20,422,204▼ $664,751
Permanently Rstr Net Assets$6,504,334$7,220,442▲ $716,108
Temporarily Rstr Net Assets$5,693,578$5,115,126▼ $578,452
Total Net Assets Fund Balance$33,284,867$32,757,772▼ $527,095
Total Liabilities and Net Assets / Fund Balance$40,114,489$39,576,261▼ $538,228

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$7,858,124$8,266,338$16,124,462
Other Land Buildings$814,827$3,007,441$3,822,268
Land$1,984,272-$1,984,272
Equipment$200,702$1,285,372$1,486,074
Other Securities$20,035,153--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2014$26,841,855$716,108▲ $489,694$1,963,028$25,885,738
2013$25,203,284$8,048▲ $3,082,013$1,280,710$26,841,855
2012$23,692,414$29,643▲ $2,882,330$1,253,693$25,203,284
2011$24,393,707$68,233▲ $609,149$1,233,559$23,692,414
2010$21,538,634$217,998▲ $3,325,921$542,139$24,393,707
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Randol BenedictFormer Officer-$300,529-$300,529
Robin HewhamHead of SchoolFT$166,125$18,152$184,277
Bernadette M Scheid Exit 714Director of Finance & OperationsFT$86,420$3,322$89,742
Diane Dinardi Enter 714Director of Finance & OperationsFT$22,562$1,376$23,938

Highest Paid Contractors

ContractorServicesLocationCompensation
Shaw Flooring SvcAthletic Field Services185 S INDUSTRIAL BLVD, Calhoun, GA 30701$288,386
Hf LenzEngineering Service1407 SCALP AVENUE, Johnstown, PA 15904$210,704
Quality ServiceCleaning Service559 RODI ROAD, Pittsburgh, PA 15235$208,236
Rothchild DoynoArchitects-middle School Expansion2847 PENN AVENUE, Pittsburgh, PA 15222$188,057
Palombo LandscapingLandscape - Athletic Field530 HAMILTON DRIVE, Pittsburgh, PA 15235$103,569
Revenue and Support

Revenue Composition

Contributions and Grants
$1,932,523
Program Service Revenue
$9,124,575
Investment Income
$905,504
Other Revenue
$16,519
All Other Contributions
$1,931,412
Change in Net Assets
$-111,465

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
Yes
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Securities Publicly Traded12$85,579Fair Market Value (FMV)
Total Noncash Contributions12$85,579-

Audited Revenue Reconciliation

Revenue per Audited Statements
$9,983,001
Revenue Not Reported on Financial Statements
$1,996,120
Revenue Not Reported on Form 990
$-283,506
Other Revenue Adjustments
$1,996,120
Total Revenue per Audited Statements
$9,699,495
Total Revenue per Form 990
$11,979,121
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$6,675,529
Other Expenses$3,418,937
Grants and Similar Amounts Paid$1,996,120
Total Fundraising Expense$522,754
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$3,609,093$981,872$156,009$4,746,974
Grants to Domestic Individuals$1,996,120--$1,996,120
Current Officers, Directors, Trustees, and Key Employees$209,863$438,984$127,532$776,379
Occupancy$499,157$19,726-$518,883
Depreciation Depletion$507,714--$507,714
Other Employee Benefits$341,913$90,880$22,963$455,756
Information Technology$338,897$10,444-$349,341
Payroll Taxes$262,842$63,960$12,891$339,693
Pension Plan Contributions$224,309$46,803$10,316$281,428
Advertising-$146,230$107,000$253,230
Interest$223,055--$223,055
Conferences and Meetings$119,484$37,742$44,859$202,085
Office Expenses$30,467$88,530$12,320$131,317
Other Expenses$102,688$118,881$1,944$102,688
Fees for Services Other$4,653$87,934$7,744$100,331
All Other Expenses$77,394$2,263$15,923$95,580
Fees for Services Legal-$81,815-$81,815
Travel$66,628$14,512-$81,140
Comp Disqual Persons$49,193$22,853$3,253$75,299
Insurance$63,965--$63,965
Fees for Services Accounting-$43,895-$43,895
Fees for Service Investment Mgmnt Fees-$4,548-$4,548
Total Functional Expenses$9,265,960$2,301,872$522,754$12,090,586

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$12,090,586
Total Expenses per Audited Statements$10,226,590
Expenses per Audited Statements$10,094,466
Expenses Not Reported on Financial Statements$1,996,120
Other Expense Adjustments$1,996,120
Expenses Not Reported on Form 990$132,124
International Activity

International Summary

Offices
0
Employees
0
Spending
$20,293

International Compliance

Activity in boycott countries
No
Foreign corporation ownership
Yes
Foreign partnership interest
No
Interest in foreign trust
No
Passive foreign investment company interest
Yes
Transfers to foreign corporations
Yes

International Activities

RegionActivityServicesOfficesEmployeesSpending
North AmericaEducational TripProgram Services00$11,110
Middle East and North AfricaEducational TripProgram Services00$5,783
South AmericaEducational TripProgram Services00$1,700
Europe (including Iceland & Greenland)Educational TripProgram Services00$1,700
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Direct Expenses$7,820
Fundraising Gross Income$4,975
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Agency Fund - Student Activities and Clubs$116,384

Bond Issues

BondIssuerIssuedIssue PricePurpose
AAuthority for Improvements in Municipalities2006-03-09$6,650,000TO REFUND BOND ISSUE

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A$6,650,000$6,017,825--

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section A, Line 1

The board of trustees has established several committees: audit, committee on trustees, development, executive, facilities, finance, investment, and head evaluation and compensation. The committees review matter in a more detailed level and scope than at the board level. Committees, provide updates on their review, analysis, progress and recommendations to the full board of trustees for board approval. The committees can be comprised of both board members and adjunct committee members who are not board trustees. Adjunct members have voting authority only at the committee level.

Form 990, Part VI, Section B, Line 11

The comptroller/business office manager, director of finance and operations and the head of school review the form 990. The return is then presented to the audit committee for approval. The public disclosure copy of the form 990 is sent to the board of trustees via email to review, ask questions and make comments before filing with the irs.

Form 990, Part VI, Section B, Line 12C

At the september meeting of the board of trustees, each member is given the conflict of interest policy to complete and sign. The secretary of the board is responsible for reviewing and monitoring the completed forms. The secretary monitors and enforces compliance with the policy at the meetings and notes any conflict in the board of trustees minutes.

Form 990, Part VI, Section B, Line 15

The head of school, the top management official, is compensated. Members of the board of trustees are not compensated. When ms. Newham became head of school in 2013, her compensation was determined by the executive committee and approved by the entire board. Her compensation was determined using as a comparison group the compensation of heads of independent schools in the region.

Form 990, Part VI, Section C, Line 19

The ellis school makes its governance documents, conflict of interest policy, and financial statements available to the public upon request.

FORM 990, PART VI, QUESTION 1A, DELEGATION OF AUTHORITY:

The executive committee shall exercise all of the powers and authority of the board between meetings of the board, except as qualified by law, these bylaws and the committee's charter.

Filing and Contact Details

Filer

Filer Name
The Ellis School
EIN
25-0965329
Phone
4124412593
Address
6425 FIFTH AVENUE, PITTSBURGH, PA 15206

Signing Officer

Name
Robin O Newham
Title
Head of School
Phone
4124412593
Signed
2016-04-21
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Robin O Newham
Formed
1916
Legal Domicile
Pa
Voting Board Members
26
Independent Board Members
26
Employees
196
Volunteers
131

Preparer

Firm
Schneider Downs & Co Inc
Address
ONE PPG PLACE SUITE 1700, PITTSBURGH, PA 15222
Preparer
Susan M Kirsch
Phone
4122613644
Supplemental Narrative

Additional Explanations

FORM 990, PART XII, QUESTION 2C, OVERSIGHT OF FINANCIAL STATEMENT AUDIT:

The school's financial statements are audited by an independent accounting firm. In addition, the school's board assumes the responsibility for oversight of the audit of its financial statements. The audit committee of the board of trustees handles the selection process of the independent auditors and recommends to the board of trustees for its approval. This process has not changed from the prior year.

Financial Statement Notes

PART V, LINE 4:

The school's endowment consists of various investment funds established primarily for support of the school's mission. Its endowment includes donor-restricted as well as board-designated endowment funds. As required by u.s. Gaap, net assets associated with endowment funds, including funds designated by the school to function as endowments, are classified and reported based on the existence or absence of donor-imposed restrictions. The board of the school has elected to be governed by the commonwealth of pennsylvania's act 141 (act 141). Act 141 permits adoption of a total return policy that allows a not-for-profit to choose to treat a percentage of the average market value of the endowment's permanently restricted investments as income each year. However, the long-term preservation of the real value of the assets must be taken into consideration when the board elects the amount. The school classifies as permanently restricted net assets the original value of gifts donated to the permanent endowment. Earnings on these gifts are accumulated in temporarily restricted net assets. In accordance with act 141, the school has adopted a written investment policy, of which a section specifically relates to the endowment fund. The school considers the following factors in making a determination to set a spending rate: 1. Protecting the corpus of the endowment fund. 2. Preserving the spending power of the assets. 3. Obtaining maximum investment return with reasonable risk and operational consideration. 4. Complying with applicable laws.

PART X, LINE 2:

The school is a tax-exempt organization as described in internal revenue code section 501(c)(3) and, further, is classified as an organization that is not a private foundation. The school has not identified any material uncertain tax positions requiring an accrual or disclosure in the financial statements. There were no interest or penalties recognized in the statements of activities for the years ended june 30, 2015 and 2014. The school is no longer subject to examination of its tax returns for years before 2012.

PART XI, LINE 2D - OTHER ADJUSTMENTS:

Rental expense 74,051. Cost of goods sold 50,253. Fundraising expense 7,820.

PART XI, LINE 4B - OTHER ADJUSTMENTS:

Tuition assistance 1,540,012. Tuition remission 456,108.

PART XII, LINE 2D - OTHER ADJUSTMENTS:

Rental expense 74,051. Cost of goods sold 50,253. Fundraising expense 7,820.

PART XII, LINE 4B - OTHER ADJUSTMENTS:

Tuition assistance 1,540,012. Tuition remission 456,108.

Raw XML AppendixShowing 400 of 962 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Desc0FOR 100 YEARS, THE ELLIS SCHOOL HAS PROVIDED EDUCATIONAL SERVICES TO APPROXIMATELY 400 STUDENTS PER YEAR. THE SINGLE-SEX EDUCATIONAL ENVIRONMENT AT ELLIS MAXIMIZES GIRLS' INTELLECTUAL, PHYSICAL, EMOTIONAL, AND SOCIAL GROWTH. OUR ACADEMIC PROGRAM IS RIGOROUS, ENGAGING AND FORWARD-THINKING. OF ELLIS STUDENTS WHO TAKE THE AP EXAMS, 33% EARN A 5, THE HIGHEST SCORE POSSIBLE, AS COMPARED TO APPROXIMATELY 14% WHO SCORE "5'S" NATIONALLY. ALMOST 40% OF ELLIS GRADUATES GO ON TO CAREERS IN STEM FIELDS, AS COMPARED WITH 15% OF WOMEN NATIONALLY. NEED-BASED FINANCIAL AID IS PROVIDED TO 36% OF STUDENTS. THE ELLIS COMMUNITY PURSUES, SUPPORTS, AND EMBRACES DIVERSITY OF ALL KINDS, RECOGNIZING THE COLLECTIVE STRENGTH DERIVED FROM OUR INDIVIDUAL DIFFERENCES. NEARLY 40% OF STUDENTS ARE PEOPLE OF COLOR. STUDENTS ENGAGE IN SERVICE LEARNING IN EVERY GRADE, FROM PRE-K TO 12.
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