Proprietary House Association

“Proprietary House Association has a membership of approximately 115 individuals who pay annual dues and are encouraged to volunteer and/or otherwise participate in the Association's various history-themed activities and events.”

“A Board of Trustees is the governing body of Proprietary House Association, with Trustees elected for terms of three years each by members of the Association. Officers -- President, 1st VP, 2nd VP, Secretary and Treasurer -- are nominated from the Board of Trustees and are elected annually by Association members. All Trustees and Officers are volunteers. There are no paid executives or staff.”

“Form 990, Part VI, Section A, Line 7b - Authority for administrative responsibilities is delegated by the Board of Trustees to an Executive Committee, comprised of the officers and two other member-elected representative trustees. The Board of Trustees and Executive Committee usually meet regularly, with part of the 2022 meeting schedule having been disrupted by the COVID-19 Pandemic and related concerns. Responsibilities are also delegated to a number of functional Trustee Committees, which include fundraising, publicity, membership, cleaning, museum gift shop, colonial tea room and events.”

“Executive Committee meetings are usually documented with written minutes as are some functional committees, such as fundraising. The need for documentation is not applicable to many functional committees, such as cleaning, etc. However, the activities of all functional committees are regularly reported on and discussed at the documented meetings of the Board of Trustees, with those discussions of committee activities incorporated into the written minutes of the Board of Trustees.”

“Form 990 reporting is based on monthly, quarterly and year-end 2022 financial statements that were reviewed and approved by the Board of Trustees. The Association's Year-end 2022 financial statements were also subject to audit. The Form 990 will be reviewed by the Board of Trustees immediately after its submission and, should that review result in the need for any changes in reporting, an amended Form 990 will be filed.”

“Proprietary House Association's governing documents and policies are available to the public upon request at the organization's museum office at Proprietary House. In addition to its own policies, with regard to expenditures associated with NJDCA Legislative Grant funding, the Association is subject to policies of the NJ Department of Community Affairs.”