Grand Haven Area Community Foundation Inc.

“The 990 is reviewed by the audit committee. The committee's charter identifies one of the audit committee's responsibilities as "review of irs 990 prior to filing." following review, the audit committee makes a formal recommendation, by resolution, to the board of trustees to approve the filing of the irs 990. The form 990 is then presented to the board of trustees at their next meeting for review and action on the audit committee's resolution.”

“Members of the governing body and all committee members are required to annually review and update a conflict of interest statement identifying any situation where a possible conflict of interest may exist between the board or committee member, or members of their immediate family, and a particular nonprofit agency. If a matter is under consideration by the board or committee in which there is a possible conflict of interest, the board or committee member shall not vote or use their personal influence on the matter.”

“Evaluation process for the president 1. The president completes the employee self evaluation form, based on the goals of the preceding year. 2. The president gives the completed self evaluation form to the board chair before the board chair/president annual review meeting. 3. At the annual review meeting, the board chair and president review the self evaluation form, discuss the year's accomplishments and the goals going forward. 4. The board chair next distributes copies of the president's self evaluation to the executive committee and may seek further comment from the board of trustees at this time. 5. To determine the president's compensation, the executive committee reviews the most current comparable salary data available provided by the council on foundations and the council of michigan foundations. 6. The executive committee meets in an executive session, without the president present, to discuss the review. 7. The executive committee reports back to the board of trustees, in executive session with no staff present, on the review process and recommends compensation changes at the next board of trustees meeting. Form 990, part vi, section b, line 15b: evaluation process for officers and key employees is not applicable since other officers of the organization are not compensated and the organization has no key employees. The most recent year this process was undertaken was 2021.”

“Documents and records: public access policy the following documents and records shall be available for public inspection: articles of incorporation bylaws internal revenue service determination letters internal revenue service form 990 (exclusive of donor identification information) published annual report most recent audited financial statements (exclusive of donor identification information) pamphlets brochures newsletters news releases. Procedure: 1. All records and documents available for public inspection shall remain at the foundation office at all times. 2. To inspect documents, requests must be made in person at the foundation office. Requested documents shall be provided as soon as reasonably possible. 3. If copies are requested, the foundation may charge a reasonable fee for copying and mailing. In addition, the annual report and website direct the public to contact our office to request review. Form 1023 not available; exempt status obtained prior to 7/15/1987.”

“The process has not changed since prior year.”