Grand Haven Area Community Foundation Inc

“The 990 is reviewed by the audit committee. The committee's charter identifies one of the audit committee's responsibilities as "review of irs 990 prior to filing." following review, the audit committee makes a formal recommendation, by resolution, to the board of trustees to approve the filing of the irs 990. The form 990 is then presented to the board of trustees at their next meeting for review and action on the audit committee's resolution.”

“Members of the governing body and all committee members are required to annually review and update a conflict of interest statement identifying any situation where a possible conflict of interest may exist between the board or committee member, or members of their immediate family, and a particular nonprofit agency. If a matter is under consideration by the board or committee in which there is a possible conflict of interest, the board or committee member shall not vote or use their personal influence on the matter.”

“Evaluation process for the president 1. The president completes the employee self evaluation form, based on the goals of the preceding year. 2. The president gives the completed self evaluation form, in addition to summary level data on inreases provided to the rest of the staff and benchmarking data, to the board chair by the friday before the may executive committee meeting. 3. The board chair then distributes copies of the president's self evaluation to the executive commitee and may seek further comment form the board of trustees at that time. 4. The executive committee meets in an executive session at the may executive committee meeting to consider the president's evaluation. At that meeting, the executive committee will also determine compensations, taking into account comparable salary data. This data will generally be obtained throughte council on foundation's annual salary survey and/or other benchmarking resources. 5. The v.p. Of finance & administration hosts a zoom call for the executive committe to report back to the board of trustees on the review process and to recommend compensation changes. The meeting is in executive session with only board members attending, allowing the trustees to discuss the executive committee's recommendation. The meeting will occur between the may executive committee meeting and the may board meeting. 6. The board chair and vice chair meet with the president no later than june to discuss the evaluation and corresponding compensation decision, which is further outlined in a signed, written statement. Any salary increase will be retroactive to the first pay period in april (to align with staff increases). 7. The compensation policy allows for performance specific spot bonuses throught the year. However, the december executive committee meeting will include an executive session to review staff bonus information and may consider a bonus for the president. Before the meeting the president will share all detail on bonuses provided to other staff during the calendar year. Form 990, part vi, section b, line 15b: evaluation process for officers and key employees is not applicable since other officers of the organization are not compensated and the organization has no key employees. The most recent year this process was undertaken was 2025.”

“Documents and records: public access policy the following documents and records shall be available for public inspection: articles of incorporation bylaws internal revenue service determination letters internal revenue service form 990 (exclusive of donor identification information) published annual report most recent audited financial statements (exclusive of donor identification information) pamphlets brochures newsletters news releases. Procedure: 1. All records and documents available for public inspection shall remain at the foundation office at all times. 2. To inspect documents, requests must be made in person at the foundation office. Requested documents shall be provided as soon as reasonably possible. 3. If copies are requested, the foundation may charge a reasonable fee for copying and mailing. In addition, the annual report and website direct the public to contact our office to request review. Form 1023 not available; exempt status obtained prior to 7/15/1987.”

“Fund distribution -9,000,000.”

“The process has not changed since prior year.”