MID-Willamette Valley Community Action Agency Inc.

“The agency cfo and independent cpa who prepares the 990 present the draft 990 to the board executive committee for their review. After the executive committee has completed their review, the committee chair reports to the full board of directors. The full board of directors receive the 990 via email as attachment to the finance committee report.”

“The conflict of interest policy is reviewed annually by the board governance committee and then brought to the full board as an agenda item for acceptance and action. After discussion, which includes what constitutes a conflict of interest based on information received from the community action partnership and the corporate attorney, each board member is asked to verbally declare conflict or no conflict and sign a conflict of interest form which is retained in each board members participation file. All agency contracts and agreements are reviewed by program directors, which includes identification of any individuals associated with the contract to assure that no board members are receiving benefit conducting business with the agency. If potential conflict is identified that information is brought to the attention of the executive committee for follow up and appropriate action.”

“Periodically the executive committee reviews salary comparability data. The board, in executive session with no staff present, reviews the compensation structure of the agency's top management and determines changes to the executive directors compensation. Other key positions are discussed by the board during recruitment and selection of employees and those discussions include determining the salary range for the position, based on salary comparability information from like organizations.”

“All governing documents are available upon request. Financial statements are provided to funders as required by omb circular a-133. Funders often request these documents as part of the monitoring process.”