York County Bar Foundation

“The york county bar foundation has made a change to their bylaws during the past year. The bylaws now include wording for an audit committee - the audit committee shall be (1) responsible for all audit activity of the ycbf and (2) to oversee the adequacy of the internal accounting and financial controls and the effectiveness of the internal audit and compliance functions. The audit committee shall establish criteria for the selection and evaluation of any outside auditing firm conducting any audit, and recommend appointment of and fees of such outside auditors. The audit committee shall consist of not less than three(3), nor more than seven(7), members of the ycbf board. Not less than one(1) of such members shall be a member of the finance and budget committee. Neither the ycbf's treasurer not its assistant treasurer shall serve on the audit committee. A majority of the members of the audit committee shall not simultaneously serve on the finance and budget committee. Some of the committees were combined, such as grants and scholarship committee, public service and law day committee. York county bar association will have approval of the slate of officers. Amendments to the bylaws must be approved by a majority of york county bar association's board of directors.”

“The board of directors are given a draft of the form 990 to review and approve before it is filed.”

“Any board member, officer, member of a committee with board delegated powers or employee who has a direct or indirect financial interest or duality of interest is an interested person. An interested person must disclose the existence of his or her financial interest or affiliation and all material facts to the directors and members of committees with board delegated powers considering the proposed transaction or arrangement. The disclosure should be made either when the interest becomes a matter of board or committee action or as part of a periodic procedure to be established by the board. After disclosure of the financial interest and all material facts, and after any discussion with the interested person, the remaining board or committee members shall decide by motion and affirmative vote of the board or committee, if a conflict of interest exists. An interested person may make a presentation at the board or committee meeting, but after such presentation, he or she may be required to leave the meeting by motion and affirmative vote of the board or committee during the discussion of, and the vote on, the transaction or arrangement that results in the conflict of interest. Each board member, officer, member of a committee with board delegated powers and employee shall annually sign a statement which affirms that such person: a. Has received a copy of the conflict of interest policy, b. Has read and understands the policy, c. Has agreed to comply with the policy, and d. Understands that the ycbf is a charitable organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes.”

“The foundation makes all public documents available upon request.”

“The foundation makes its conflict of interest policy and financial statements available to the public upon request.”

“The organization did not have any instances where backup withholding was required; however, if the situation would arise, the organization is aware of the reporting requirements and would handle that accordingly.”

“Change net assets community foundation -1,732.”

“The foundation's policy is to prepare its financial statements on a modified cash basis.”

“The audit committee shall establish criteria for the selection and evaluation of any outside auditing firm conducting and audit, and recommend appointment of and fees of such auditors. The finance and budget committee shall advise the board on all business and financial matters including periodic review of the financial position of the corporation and compilation of the annual financial statements of the corporation. This process has changed from the prior year.”