Hanover Area Chamber of Commerce

“Classes of members or stockholders - the organization has members who pay annual dues to support the organization's economic development efforts.”

“Documentation by committee explanation - there are no committees with the authority to act on behalf of the governing body. Any actions required by a committee are approved by the board of directors.”

“Organization's process to review form 990 - the president and the treasurer review a copy of the form 990 and then distribute a copy of the form 990 to the executive committee and full board of directors. During the subsequent board meeting, the form 990 is open to questions and approved before filing.”

“Whenever any director has a conflict of interest or a perceived conflict of interest with hacc, he or she shall notify the board chair of such conflict in writing. Whenever any staff member (paid or volunteer) has a conflict of interest or a perceived conflict of interest with hacc, he or she shall notify the chief executive of such conflict in writing. When any conflict of interest is relevant to a matter that comes under consideration or requires action by the board, or a board committee, the interested person shall call it to the attention of the board chair and shall not be present during board or committee discussion or decision on the matter. However, that person shall provide the board or applicable committee with any and all relevant information on the particular matter. The minutes of the meeting of the board or its committee shall reflect that the conflict of interest was disclosed, that the interested person was not present during discussion or decision on the matter, and did not vote. The policy and its application shall be reviewed annually for the information and guidance of directors, officers, and staff members, each of whom has a continuing responsibility to scrutinize their transactions and outside business interests and relationships for potential conflicts of interest, and make such disclosures as described in this policy. As administered by the chief executive, each director will be asked to complete a certification of agreement with the policy and disclosure of any known conflicts of interest upon his or her election or re-election to the board and annually thereafter. As administered by the employee in charge of human resources, each senior staff member will be asked to complete such a certification upon his or her employment and on an annual basis thereafter. All certifications shall be reviewed by the board as appropriate.”

“Compensation process for top official - the executive committee completes an annual review and then votes on the president's salary. They use the u.s. Chamber of commerce and pennsylvania chamber of commerce surveys for comparison.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available upon request.”

“The executive committee assumes responsibility for the oversight of the audit of its financial statements and selection of an independent accountant. This process has not changed from the previous year.”