Civic Intelligence

The Phelps School

990 • Fiscal year 2020 • EIN 23-1365964

Jul 01, 2019 to Jun 30, 2020 • Filed on Jan 20, 2021

Refreshing map…

583 Sugartown RoadMalvern, PA 19355

(610) 644-1754

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

73rd percentile

0.51x

Higher debt load relative to assets than 73% of similar nonprofits.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2020

Liabilities / Revenue

88th percentile

2.30x

Higher debt load relative to revenue than 88% of similar nonprofits.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2020

Net Margin

43rd percentile

2.0%

Higher net margin than 43% of similar nonprofits.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2020

Top Officer Pay

24th percentile

$101,671

Higher top officer pay than 24% of similar nonprofits.

Top officer pay equals 2.8% of source-year revenue.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Source year 2020

Asset Growth

25th percentile

-0.5%

Faster asset growth than 25% of similar nonprofits.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2019 to 2020

Revenue Growth

22nd percentile

-16%

Faster revenue growth than 22% of similar nonprofits.

2020 filings • 501(c)3 • $10M-$25M nonprofits • Annualized from 2019 to 2020

Assets

Down

$16,144,918

Down $83,398 (-0.5%) from 2019

Net Assets

Up

$7,848,581

Up $69,938 (+0.9%) from 2019

Liabilities

Down

$8,296,337

Down $153,336 (-1.8%) from 2019

Revenue

Down

$3,603,689

Down $699,771 (-16%) from 2019

Expenses

Down

$3,531,050

Down $870 (-0.0%) from 2019

Net Income

Down

$72,639

Down $698,901 (-91%) from 2019

Historical Trend

Balance Sheet Trend

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$20M$15M$10M$5.0M$0Assets 2012: $5,909,414Liabilities 2012: $2,359,589Net Assets 2012: $3,549,8252012Assets 2013: $6,615,242Liabilities 2013: $2,902,399Net Assets 2013: $3,712,8432013Assets 2014: $7,009,555Liabilities 2014: $3,078,077Net Assets 2014: $3,931,4782014Assets 2015: $7,368,760Liabilities 2015: $2,994,710Net Assets 2015: $4,374,0502015Assets 2016: $8,211,841Liabilities 2016: $2,974,441Net Assets 2016: $5,237,4002016Assets 2017: $10,382,675Liabilities 2017: $3,901,364Net Assets 2017: $6,481,3112017Assets 2018: $14,263,097Liabilities 2018: $7,279,240Net Assets 2018: $6,983,8572018Assets 2019: $16,228,316Liabilities 2019: $8,449,673Net Assets 2019: $7,778,6432019Assets 2020: $16,144,918Liabilities 2020: $8,296,337Net Assets 2020: $7,848,5812020Assets 2021: $16,167,706Liabilities 2021: $7,815,502Net Assets 2021: $8,352,2042021Assets 2022: $14,579,330Liabilities 2022: $6,690,164Net Assets 2022: $7,889,1662022Assets 2023: $14,701,532Liabilities 2023: $6,528,816Net Assets 2023: $8,172,7162023

Highlighted filing

2020

Assets$16,144,918
Liabilities$8,296,337
Net Assets$7,848,581

Operations Trend

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$6.0M$4.0M$2.0M$0-$2.0MExpenses 2012: $4,216,0142012Revenue 2013: $3,937,290Expenses 2013: $3,774,272Net Income 2013: $163,0182013Revenue 2014: $3,973,487Expenses 2014: $3,754,852Net Income 2014: $218,6352014Revenue 2015: $3,963,118Expenses 2015: $3,520,546Net Income 2015: $442,5722015Revenue 2016: $4,295,523Expenses 2016: $3,432,173Net Income 2016: $863,3502016Revenue 2017: $4,732,249Expenses 2017: $3,488,338Net Income 2017: $1,243,9112017Revenue 2018: $4,001,017Expenses 2018: $3,498,471Net Income 2018: $502,5462018Revenue 2019: $4,303,460Expenses 2019: $3,531,920Net Income 2019: $771,5402019Revenue 2020: $3,603,689Expenses 2020: $3,531,050Net Income 2020: $72,6392020Revenue 2021: $3,642,479Expenses 2021: $3,487,517Net Income 2021: $154,9622021Revenue 2022: $3,266,917Expenses 2022: $3,488,327Net Income 2022: -$221,4102022Revenue 2023: $3,753,708Expenses 2023: $3,560,675Net Income 2023: $193,0332023

Highlighted filing

2020

Revenue$3,603,689
Expenses$3,531,050
Net Income$72,639
Jump To
Filing Snapshot
Filing Period
Jul 1, 2019 to Jun 30, 2020
Signed
Jan 20, 2021
Return Version
2019v5.0
Gross Receipts
$3,881,355
Mission and Program Overview

Mission

The phelps school is dedicated to a personalized education for the boy who seeks success academically, personally, and socially. Our first obligation is to create a caring, sensitive climate which emphasizes the positive in every situation. The student's educational program is planned in terms of his individual capacity, ability, needs and interests. This philosophy of dedication to the total development of each boy is accentuated by the disciplined atmosphere, small classes, and daily tutorial support. The environment is consistent, supportive, structured and combined with challenge, care and honesty. The phelps school is concerned with emphasizing the articulation and inculcation of personal moral values as an important part of our mission; educating the heart as well as the mind and body.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$11,081,862$11,054,728▼ $27,134
Savings and Temporary Cash Investments$3,381,729$3,385,323▲ $3,594
Investments in Publicly Traded Securities$1,270,991$1,271,831▲ $840
Inventories for Sale or Use$116,248$117,373▲ $1,125
Prepaid Expenses and Deferred Charges$123,247$111,800▼ $11,447
Intangible Assets$116,719$109,825▼ $6,894
Loans From Officers Directors$85,920$85,920→ $0
Accounts Receivable$114,715$69,779▼ $44,936
Cash and Non-Interest-Bearing Accounts$1,500$1,500→ $0
Total Assets$16,228,316$16,144,918▼ $83,398
Other Assets Total$21,305$22,759▲ $1,454
Liabilities
Tax Exempt Bond Liabilities$6,838,202$6,542,632▼ $295,570
Deferred Revenue$780,289$602,599▼ $177,690
Other Liabilities$496,366$496,366→ $0
Mortgage Notes Payable Secured by Investment Property-$436,100-
Accounts Payable and Accrued Expenses$245,904$131,153▼ $114,751
Unsecured Notes Loans Payable$2,992$1,567▼ $1,425
Total Liabilities$8,449,673$8,296,337▼ $153,336
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$7,778,643$7,848,581▲ $69,938
Total Net Assets Fund Balance$7,778,643$7,848,581▲ $69,938
Total Liabilities and Net Assets / Fund Balance$16,228,316$16,144,918▼ $83,398

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,829,054$3,526,345$7,355,399
Other Land Buildings$6,340,881$340,430$6,681,311
Equipment$344,057$635,171$979,228
Land$540,736-$540,736
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Stephany Phelps FaheyPresidentFT$78,000$23,671$101,671
Norman T PhelpsBoard ChairPT$80,000$13,357$93,357
Sandra StotzTrustee/compFT$80,862$4,507$85,369

Board Members and Trustees

NameTitle
Bob GottschallTrustee
Erika N GrossTrustee
Glenn MankoTrustee
James BruceTrustee
Jon G HallTrustee
Justin SmithTrustee
Lyle BlissTrustee
Andrew WilmerdingSecretary
Gerald FaheyTreasurer
Stephen GuenstVice Preside
Revenue and Support

Revenue Composition

Contributions and Grants
$231,178
Program Service Revenue
$3,271,021
Investment Income
$51,526
Other Revenue
$49,964
All Other Contributions
$231,178
Change in Net Assets
$72,639

Audited Revenue Reconciliation

Revenue per Audited Statements
$3,603,689
Revenue Not Reported on Form 990
$6,559
Total Revenue per Audited Statements
$3,610,248
Total Revenue per Form 990
$3,603,689
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$2,138,181
Other Expenses$1,392,869
Total Fundraising Expense$48,972
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$1,488,876$303,426$36,827$1,829,129
All Other Expenses$307,363$33,398$5,146$345,907
Depreciation Depletion$177,850$42,335-$220,185
Other Employee Benefits$100,975$48,430$1,345$150,750
Payroll Taxes$119,750$23,376$3,031$146,157
Fees for Services Other$80,030$9,607-$89,637
Insurance$59,705$16,368$368$76,441
Interest$63,690--$63,690
Other Expenses$47,289$13,854-$47,289
Occupancy$24,000--$24,000
Office Expenses$12,724$4,040$2,255$19,019
Fees for Services Accounting-$16,501-$16,501
Pension Plan Contributions$9,171$2,974-$12,145
Fees for Services Legal$436$4,114-$4,550
Conferences and Meetings$3,857--$3,857
Total Functional Expenses$2,963,655$518,423$48,972$3,531,050

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$3,540,310
Expenses per Audited Statements$3,531,050
Total Expenses per Form 990$3,531,050
Expenses Not Reported on Form 990$9,260
Fundraising, Events, and Gaming
Fundraising activities
Yes
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Fundraising Gross Income$31,945
Fundraising Direct Expenses$9,260
Professional Fundraising Fees$0

Fundraising Events

EventGross ReceiptsGross RevenueDirect ExpensesNet Income
Golf Outing$31,945$31,945$9,260$22,685
Total Events$31,945$31,945$9,260$22,685
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Norman PhelpsChairmanLeased Housing toNo$24,000

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$85,920$85,920→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Retainage Payable$496,366

Bond Issues

BondIssuerIssuedIssue PricePurpose
BMortgage2017-09-13$5,000,000-
AConsolidated Mortgage2013-02-26$2,400,000-

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A----
B----

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
Yes
Business relationship with family members
Yes
Business relationship with organization members
Yes
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 2

Norman phelps stephany fahey chairman president father/daughter norman phelps gerald fahey chairman treasurer father-in-law/son-in-law gerald fahey stephany fahey treasurer president husband/wife

Form 990, Page 6, Part VI, Line 11B

Form 990 is reviewed and approved by the officers of the school before it is filed.

Form 990, Page 6, Part VI, Line 12C

The board regularly reviews and monitors its policy by requiring board members to disclose business interests. All transactions with board members require board approval.

Form 990, Page 6, Part VI, Line 15A

Salaries for officers and management are reviewed annually by the board and officers of the school.

Form 990, Page 6, Part VI, Line 15B

Salaries for are reviewed annually by the board and officers of the school.

Form 990, Page 6, Part VI, Line 19

Documents are made available upon request.

Filing and Contact Details

Filer

Filer Name
The Phelps School
EIN
23-1365964
Phone
6106441754
Address
583 SUGARTOWN ROAD, MALVERN, PA 19355

Signing Officer

Name
Stephany Phelps Fahey
Title
President
Phone
6106441754
Signed
2021-01-20
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Stephany Phelps Fahey
Formed
1946
Legal Domicile
Pa
Voting Board Members
13
Independent Board Members
9
Employees
54

Preparer

Firm
Bliss & Company Ltd
Address
810 DOWNINGTOWN PIKE, WEST CHESTER, PA 19380-1935
Preparer
Daniel J Harris CPA
Phone
6106961012
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

The phelps school is dedicated to a personalized education for the boy who seeks success academically, personally, and socially. Our first obligation is to create a caring, sensitive climate which emphasizes the positive in every situation. The student's educational program is planned in terms of his individual capacity, ability, needs and interests. This philosophy of dedication to the total development of each boy is accentuated by the disciplined atmosphere, small classes, and daily tutorial support. The environment is consistent, supportive, structured and combined with challenge, care and honesty. The phelps school is concerned with emphasizing the articulation and inculcation of personal moral values as an important part of our mission; educating the heart as well as the mind and body.

Form 990, Part XI, Line 9

Direct fundraising event expenses 9,260 direct fundraising event expenses -9,260

Financial Statement Notes

Schedule D, Page 4, Part XI, Line 2D

Direct fundraising event expenses 9,260

Schedule D, Page 4, Part XII, Line 2D

Direct fundraising event expenses 9,260

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IRS990/MissionDesc0THE PHELPS SCHOOL IS DEDICATED TO A PERSONALIZED EDUCATION FOR THE BOY WHO SEEKS SUCCESS ACADEMICALLY, PERSONALLY, AND SOCIALLY. OUR FIRST OBLIGATION IS TO CREATE A CARING, SENSITIVE CLIMATE WHICH EMPHASIZES THE POSITIVE IN EVERY SITUATION. THE STUDENT'S EDUCATIONAL PROGRAM IS PLANNED IN TERMS OF HIS INDIVIDUAL CAPACITY, ABILITY, NEEDS AND INTERESTS. THIS PHILOSOPHY OF DEDICATION TO THE TOTAL DEVELOPMENT OF EACH BOY IS ACCENTUATED BY THE DISCIPLINED ATMOSPHERE, SMALL CLASSES, AND DAILY TUTORIAL SUPPORT. THE ENVIRONMENT IS CONSISTENT, SUPPORTIVE, STRUCTURED AND COMBINED WITH CHALLENGE, CARE AND HONESTY. THE PHELPS SCHOOL IS CONCERNED WITH EMPHASIZING THE ARTICULATION AND INCULCATION OF PERSONAL MORAL VALUES AS AN IMPORTANT PART OF OUR MISSION; EDUCATING THE HEART AS WELL AS THE MIND AND BODY.
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IRS990ScheduleD/SupplementalInformationDetail/ExplanationTxt1DIRECT FUNDRAISING EVENT EXPENSES 9,260
IRS990ScheduleD/SupplementalInformationDetail/FormAndLineReferenceDesc0SCHEDULE D, PAGE 4, PART XI, LINE 2D
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IRS990ScheduleE/SupplementalInformationDetail/ExplanationTxt0INCLUDED IN SCHOOL BROCHURE
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Document Assets

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Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Facts available. Structured filing facts are available, but richer extracted sections are limited.$14.7$6.53$8.17$3.75$3.56$0.19
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$14.6$6.69$7.89$3.27$3.49$0.22
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.2$7.82$8.35$3.64$3.49$0.15
2020Detailed filing. Detailed filing data is available for this year.$16.1$8.30$7.85$3.60$3.53$0.07
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$16.2$8.45$7.78$4.30$3.53$0.77
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$14.3$7.28$6.98$4.00$3.50$0.50
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$10.4$3.90$6.48$4.73$3.49$1.24
2016Detailed filing. Detailed filing data is available for this year.$8.21$2.97$5.24$4.30$3.43$0.86
2015Detailed filing. Detailed filing data is available for this year.$7.37$2.99$4.37$3.96$3.52$0.44
2014Detailed filing. Detailed filing data is available for this year.$7.01$3.08$3.93$3.97$3.75$0.22
2013Summary only. Only limited summary data is available for this year.$6.62$2.90$3.71$3.94$3.77$0.16
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.91$2.36$3.55$4.22
Peer Organizations

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