Civic Intelligence

The Phelps School

EIN 23-1365964 • 501(c)3 • Malvern, PA

Profile

The phelps school is dedicated to a personalized education for the boy who seeks success academically, personally, and socially. Our first obligation is to create a caring, sensitive climate which emphasizes the positive in every situation. The student's educational program is planned in terms of his individual capacity, ability, needs and interests. This philosophy of dedication to the total development of each boy is accentuated by the disciplined atmosphere, small classes, and daily tutorial support. The environment is consistent, supportive, structured and combined with challenge, care and honesty. The phelps school is concerned with emphasizing the articulation and inculcation of personal moral values as an important part of our mission; educating the heart as well as the mind and body.

Refreshing map…

583 Sugartown RoadMalvern, PA 19355

www.phelpsschool.org

Siviq Scores

Precomputed percentiles relative to similar nonprofits. These scores are descriptive rather than judgmental.

Liabilities / Assets

72nd percentile

0.44x

Higher debt load relative to assets than 72% of similar nonprofits.

501(c)3 • $10M-$25M nonprofits • Source year 2025

Liabilities / Revenue

89th percentile

2.15x

Higher debt load relative to revenue than 89% of similar nonprofits.

501(c)3 • $10M-$25M nonprofits • Source year 2025

Net Margin

15th percentile

-14%

Higher net margin than 15% of similar nonprofits.

501(c)3 • $10M-$25M nonprofits • Source year 2025

Top Officer Pay

21st percentile

$94,777

Higher top officer pay than 21% of similar nonprofits.

Top officer pay equals 3.4% of source-year revenue.

501(c)3 • $10M-$25M nonprofits • Source year 2025

Asset Growth

34th percentile

0.1%

Faster asset growth than 34% of similar nonprofits.

501(c)3 • $10M-$25M nonprofits • Annualized from 2024 to 2025

Revenue Growth

19th percentile

-11%

Faster revenue growth than 19% of similar nonprofits.

501(c)3 • $10M-$25M nonprofits • Annualized from 2024 to 2025

Assets

Up

$14,701,532

Up $122,202 (+0.8%) from 2022

Liabilities

Down

$6,528,816

Down $161,348 (-2.4%) from 2022

Net Assets

Up

$8,172,716

Up $283,550 (+3.6%) from 2022

Revenue

Up

$3,753,708

Up $486,791 (+15%) from 2022

Expenses

Up

$3,560,675

Up $72,348 (+2.1%) from 2022

Net Income

Up

$193,033

Up $414,443 (+187%) from 2022

Trend Graphs

Balance Sheet Trend

Grouped bars show assets, liabilities, and net assets across loaded filings.

$20M$15M$10M$5.0M$0Assets 2012: $5,909,414Liabilities 2012: $2,359,589Net Assets 2012: $3,549,8252012Assets 2013: $6,615,242Liabilities 2013: $2,902,399Net Assets 2013: $3,712,8432013Assets 2014: $7,009,555Liabilities 2014: $3,078,077Net Assets 2014: $3,931,4782014Assets 2015: $7,368,760Liabilities 2015: $2,994,710Net Assets 2015: $4,374,0502015Assets 2016: $8,211,841Liabilities 2016: $2,974,441Net Assets 2016: $5,237,4002016Assets 2017: $10,382,675Liabilities 2017: $3,901,364Net Assets 2017: $6,481,3112017Assets 2018: $14,263,097Liabilities 2018: $7,279,240Net Assets 2018: $6,983,8572018Assets 2019: $16,228,316Liabilities 2019: $8,449,673Net Assets 2019: $7,778,6432019Assets 2020: $16,144,918Liabilities 2020: $8,296,337Net Assets 2020: $7,848,5812020Assets 2021: $16,167,706Liabilities 2021: $7,815,502Net Assets 2021: $8,352,2042021Assets 2022: $14,579,330Liabilities 2022: $6,690,164Net Assets 2022: $7,889,1662022Assets 2023: $14,701,532Liabilities 2023: $6,528,816Net Assets 2023: $8,172,7162023

Highlighted filing

2023

Assets$14,701,532
Liabilities$6,528,816
Net Assets$8,172,716

Operations Trend

Revenue, expenses, and net income by year, with the latest filing highlighted.

$6.0M$4.0M$2.0M$0-$2.0MExpenses 2012: $4,216,0142012Revenue 2013: $3,937,290Expenses 2013: $3,774,272Net Income 2013: $163,0182013Revenue 2014: $3,973,487Expenses 2014: $3,754,852Net Income 2014: $218,6352014Revenue 2015: $3,963,118Expenses 2015: $3,520,546Net Income 2015: $442,5722015Revenue 2016: $4,295,523Expenses 2016: $3,432,173Net Income 2016: $863,3502016Revenue 2017: $4,732,249Expenses 2017: $3,488,338Net Income 2017: $1,243,9112017Revenue 2018: $4,001,017Expenses 2018: $3,498,471Net Income 2018: $502,5462018Revenue 2019: $4,303,460Expenses 2019: $3,531,920Net Income 2019: $771,5402019Revenue 2020: $3,603,689Expenses 2020: $3,531,050Net Income 2020: $72,6392020Revenue 2021: $3,642,479Expenses 2021: $3,487,517Net Income 2021: $154,9622021Revenue 2022: $3,266,917Expenses 2022: $3,488,327Net Income 2022: -$221,4102022Revenue 2023: $3,753,708Expenses 2023: $3,560,675Net Income 2023: $193,0332023

Highlighted filing

2023

Revenue$3,753,708
Expenses$3,560,675
Net Income$193,033

Filings

Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Facts available. Structured filing facts are available, but richer extracted sections are limited.$14.7$6.53$8.17$3.75$3.56$0.19
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$14.6$6.69$7.89$3.27$3.49$0.22
2021Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.2$7.82$8.35$3.64$3.49$0.15
2020Facts available. Structured filing facts are available, but richer extracted sections are limited.$16.1$8.30$7.85$3.60$3.53$0.07
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$16.2$8.45$7.78$4.30$3.53$0.77
2018XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$14.3$7.28$6.98$4.00$3.50$0.50
2017Facts available. Structured filing facts are available, but richer extracted sections are limited.$10.4$3.90$6.48$4.73$3.49$1.24
2016Detailed filing. Detailed filing data is available for this year.$8.21$2.97$5.24$4.30$3.43$0.86
2015Detailed filing. Detailed filing data is available for this year.$7.37$2.99$4.37$3.96$3.52$0.44
2014Detailed filing. Detailed filing data is available for this year.$7.01$3.08$3.93$3.97$3.75$0.22
2013Summary only. Only limited summary data is available for this year.$6.62$2.90$3.71$3.94$3.77$0.16
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.91$2.36$3.55$4.22
Latest Filing Detail
Jump To
Filing Snapshot
Filing Period
Jul 1, 2022 to Jun 30, 2023
Signed
Nov 3, 2023
Return Version
2022v5.0
Gross Receipts
$4,003,053
Mission and Program Overview

Mission

The phelps school is dedicated to a personalized education for the boy who seeks success academically, personally, and socially. Our first obligation is to create a caring, sensitive climate which emphasizes the positive in every situation. The student's educational program is planned in terms of his individual capacity, ability, needs and interests. This philosophy of dedication to the total development of each boy is accentuated by the disciplined atmosphere, small classes, and daily tutorial support. The environment is consistent, supportive, structured and combined with challenge, care and honesty. The phelps school is concerned with emphasizing the articulation and inculcation of personal moral values as an important part of our mission; educating the heart as well as the mind and body.

Balance Sheet Detail
LineBeginningEndChange
Assets
Land, Buildings, and Equipment, Net$10,699,868$10,800,687▲ $100,819
Savings and Temporary Cash Investments$2,072,370$1,457,520▼ $614,850
Investments in Publicly Traded Securities$1,442,793$1,204,085▼ $238,708
Accounts Receivable$55,076$994,305▲ $939,229
Intangible Assets$91,830$82,833▼ $8,997
Inventories for Sale or Use$89,516$82,184▼ $7,332
Loans From Officers Directors$60,920$60,920→ $0
Prepaid Expenses and Deferred Charges$100,793$51,329▼ $49,464
Cash and Non-Interest-Bearing Accounts$1,500$1,500→ $0
Total Assets$14,579,330$14,701,532▲ $122,202
Other Assets Total$25,584$27,089▲ $1,505
Liabilities
Tax Exempt Bond Liabilities$5,427,551$5,122,218▼ $305,333
Deferred Revenue$444,917$607,564▲ $162,647
Other Liabilities$496,366$496,366→ $0
Accounts Payable and Accrued Expenses$249,876$241,748▼ $8,128
Unsecured Notes Loans Payable$10,534--
Total Liabilities$6,690,164$6,528,816▼ $161,348
Net Assets / Fund Balance
Net Assets Without Donor Restrictions$7,889,166$8,172,716▲ $283,550
Total Net Assets Fund Balance$7,889,166$8,172,716▲ $283,550
Total Liabilities and Net Assets / Fund Balance$14,579,330$14,701,532▲ $122,202

Asset Categories

AssetBook ValueDepreciationBasis
Buildings$3,460,916$3,935,695$7,396,611
Other Land Buildings$6,520,264$398,757$6,919,021
Equipment$289,371$782,307$1,071,678
Land$530,136-$530,136
Compensation and Service Providers

Employees

NameTitleFull / Part TimeBaseOtherTotal
Stephany Phelps FaheyPresidentFT$78,000$15,914$93,914
Sandra StotzTrustee/compFT$81,452$4,478$85,930
Norman T PhelpsBoard ChairPT$67,729$4,425$72,154

Board Members and Trustees

NameTitle
Erika N GrossTrustee
James BruceTrustee
Jon G HallTrustee
Justin SmithTrustee
Lyle BlissTrustee
Robert GottschallTrustee
Andrew WilmerdingSecretary
Gerald FaheyTreasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$1,046,431
Program Service Revenue
$2,387,728
Investment Income
$166,637
Other Revenue
$152,912
All Other Contributions
$1,046,431
Change in Net Assets
$193,033

Audited Revenue Reconciliation

Revenue per Audited Statements
$3,753,708
Revenue Not Reported on Form 990
$90,517
Total Revenue per Audited Statements
$3,844,225
Total Revenue per Form 990
$3,753,708
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$2,054,578
Other Expenses$1,506,097
Total Fundraising Expense$2,374
Grants and Similar Amounts Paid$0
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$1,499,501$291,203-$1,790,704
All Other Expenses$322,529$18,932$2,374$343,835
Depreciation Depletion$166,335$59,533-$225,868
Payroll Taxes$123,235$22,602-$145,837
Other Employee Benefits$82,177$26,325-$108,502
Insurance$71,401$26,431-$97,832
Other Expenses$46,465$900-$47,365
Interest$34,849--$34,849
Fees for Services Accounting-$29,293-$29,293
Occupancy$12,000--$12,000
Fees for Services Other-$11,270-$11,270
Office Expenses$7,624$2,478-$10,102
Fees for Services Legal-$9,806-$9,806
Pension Plan Contributions$6,679$2,856-$9,535
Conferences and Meetings$648--$648
Total Functional Expenses$3,042,443$515,858$2,374$3,560,675

Audited Expense Reconciliation

Line ItemAmount
Expenses per Audited Statements$3,560,675
Total Expenses per Audited Statements$3,560,675
Total Expenses per Form 990$3,560,675
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Insider Transactions and Loans

Interested-Person Transactions

Interested PartyRelationshipDescriptionShared RevenueAmount
Norman PhelpsChairmanLeased Housing toNo$12,000

Loans and Receivables

Line ItemBeginningEndChange
Loans from Officers, Directors, Trustees, and Key Employees$60,920$60,920→ $0
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Retainage Payable$496,366

Bond Issues

BondIssuerIssuedIssue PricePurpose
BMortgage2017-09-13$5,000,000-
AConsolidated Mortgage2013-02-26$2,400,000-

Bond Proceeds

BondTotal ProceedsSpentRetiredIssuance Costs
A----
B----

Bond Financing Compliance

No rebate due
No
Rebate not yet due
No
Form 8038-T filed
No
Gross proceeds invested
No
Gross proceeds invested in GIC
No
Exception to rebate
No
Corrective action procedures
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with 35% controlled entity
Yes
Business relationship with family members
Yes
Business relationship with organization members
Yes
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
Yes
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Page 6, Part VI, Line 2

Norman phelps stephany fahey chairman president father/daughter norman phelps gerald fahey chairman treasurer father-in-law/son-in-law gerald fahey stephany fahey treasurer president husband/wife

Form 990, Page 6, Part VI, Line 11B

Form 990 is reviewed and approved by the officers of the school before it is filed.

Form 990, Page 6, Part VI, Line 12C

The board regularly reviews and monitors its policy by requiring board members to disclose business interests. All transactions with board members require board approval.

Form 990, Page 6, Part VI, Line 15A

Salaries for officers and management are reviewed annually by the board and officers of the school.

Form 990, Page 6, Part VI, Line 15B

Salaries for are reviewed annually by the board and officers of the school.

Form 990, Page 6, Part VI, Line 19

Documents are made available upon request.

Filing and Contact Details

Filer

Filer Name
The Phelps School
EIN
23-1365964
Phone
6106441754
Address
583 SUGARTOWN ROAD, MALVERN, PA 19355

Signing Officer

Name
Stephany Phelps Fahey
Title
President
Phone
6106441754
Signed
2023-11-03
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Stephany Phelps Fahey
Formed
1946
Legal Domicile
Pa
Voting Board Members
11
Independent Board Members
7
Employees
46

Preparer

Firm
Bliss & Company
Address
810 DOWNINGTOWN PIKE, WEST CHESTER, PA 19380-1935
Preparer
Daniel J Harris CPA
Phone
6106961012
Supplemental Narrative

Additional Explanations

FORM 990 - ORGANIZATION'S MISSION

The phelps school is dedicated to a personalized education for the boy who seeks success academically, personally, and socially. Our first obligation is to create a caring, sensitive climate which emphasizes the positive in every situation. The student's educational program is planned in terms of his individual capacity, ability, needs and interests. This philosophy of dedication to the total development of each boy is accentuated by the disciplined atmosphere, small classes, and daily tutorial support. The environment is consistent, supportive, structured and combined with challenge, care and honesty. The phelps school is concerned with emphasizing the articulation and inculcation of personal moral values as an important part of our mission; educating the heart as well as the mind and body.

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This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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