Civic Intelligence

Rochester Public Library

990 • Fiscal year 2018 • EIN 22-3160973

Jul 01, 2017 to Jun 30, 2018 • Filed on Jan 14, 2019

Organization ProfileWWW.ROCCITYLIBRARY.ORG
115 South AvenueRochester, NY 14604-1896

(585) 428-8056

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

65th percentile

0.53x

Higher debt load relative to assets than 65% of similar nonprofits.

2018 filings • NTEE B • $10M-$25M nonprofits • Source year 2018

Liabilities / Revenue

39th percentile

0.17x

Higher debt load relative to revenue than 39% of similar nonprofits.

2018 filings • NTEE B • $10M-$25M nonprofits • Source year 2018

Net Margin

35th percentile

0.3%

Higher net margin than 35% of similar nonprofits.

2018 filings • NTEE B • $10M-$25M nonprofits • Source year 2018

Top Officer Pay

62nd percentile

$205,344

Higher top officer pay than 62% of similar nonprofits.

Top officer pay equals 1.0% of source-year revenue.

2018 filings • NTEE B • $10M-$25M nonprofits • Source year 2018

Asset Growth

46th percentile

2.1%

Faster asset growth than 46% of similar nonprofits.

2018 filings • NTEE B • $10M-$25M nonprofits • Annualized from 2017 to 2018

Revenue Growth

21st percentile

-2.0%

Faster revenue growth than 21% of similar nonprofits.

2018 filings • NTEE B • $10M-$25M nonprofits • Annualized from 2017 to 2018

Balance Sheet
Liabilities / Assets65th percentile

Assets

Flat

$6,732,902

Flat from 2018

Net Assets

Flat

$3,163,514

Flat from 2018

Liabilities

Flat

$3,569,388

Flat from 2018

Revenue And Expenses
Liabilities / Revenue39th percentileNet Margin35th percentile

Revenue

Flat

$21,096,227

Flat from 2018

Expenses

Flat

$21,041,649

Flat from 2018

Net Income

Flat

$54,578

Flat from 2018

Historical Trend

Balance Sheet Trend

Asset Growth46th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$15M$10M$5.0M$0Assets 2011: $8,364,130Liabilities 2011: $5,491,828Net Assets 2011: $2,872,3022011Assets 2012: $5,762,142Liabilities 2012: $3,563,585Net Assets 2012: $2,198,5572012Assets 2013: $6,299,842Liabilities 2013: $3,868,285Net Assets 2013: $2,431,5572013Assets 2014: $7,214,176Liabilities 2014: $4,433,433Net Assets 2014: $2,780,7432014Assets 2015: $8,403,412Liabilities 2015: $5,486,787Net Assets 2015: $2,916,6252015Assets 2016: $6,929,021Liabilities 2016: $4,063,798Net Assets 2016: $2,865,2232016Assets 2017: $6,592,925Liabilities 2017: $3,541,251Net Assets 2017: $3,051,6742017Assets 2018: $6,732,902Liabilities 2018: $3,569,388Net Assets 2018: $3,163,5142018Assets 2018: $6,732,902Liabilities 2018: $3,569,388Net Assets 2018: $3,163,5142018Assets 2019: $6,966,823Liabilities 2019: $3,180,602Net Assets 2019: $3,786,2212019Assets 2020: $7,425,120Liabilities 2020: $3,104,941Net Assets 2020: $4,320,1792020Assets 2021: $13,261,550Liabilities 2021: $7,192,445Net Assets 2021: $6,069,1052021Assets 2022: $13,709,813Liabilities 2022: $9,697,896Net Assets 2022: $4,011,9172022Assets 2023: $13,278,511Liabilities 2023: $7,699,837Net Assets 2023: $5,578,6742023

Highlighted filing

2018

Assets$6,732,902
Liabilities$3,569,388
Net Assets$3,163,514
Open 2018 Filing

Operations Trend

Revenue Growth21st percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$30M$20M$10M$0-$10MRevenue 2011: $18,655,662Expenses 2011: $19,552,559Net Income 2011: -$896,8972011Expenses 2012: $19,659,5852012Expenses 2013: $20,460,9872013Revenue 2014: $20,997,572Expenses 2014: $20,765,906Net Income 2014: $231,6662014Revenue 2015: $21,415,829Expenses 2015: $20,987,207Net Income 2015: $428,6222015Revenue 2016: $21,015,868Expenses 2016: $21,098,578Net Income 2016: -$82,7102016Revenue 2017: $21,521,741Expenses 2017: $21,426,373Net Income 2017: $95,3682017Revenue 2018: $21,096,227Expenses 2018: $21,041,649Net Income 2018: $54,5782018Revenue 2018: $21,096,227Expenses 2018: $21,041,649Net Income 2018: $54,5782018Revenue 2019: $21,949,030Expenses 2019: $21,392,718Net Income 2019: $556,3122019Revenue 2020: $21,490,062Expenses 2020: $20,944,052Net Income 2020: $546,0102020Revenue 2021: $25,416,335Expenses 2021: $24,275,412Net Income 2021: $1,140,9232021Revenue 2022: $21,920,405Expenses 2022: $23,498,081Net Income 2022: -$1,577,6762022Revenue 2023: $20,237,507Expenses 2023: $18,697,697Net Income 2023: $1,539,8102023

Highlighted filing

2018

Revenue$21,096,227
Expenses$21,041,649
Net Income$54,578
Open 2018 Filing
Jump To
Filing Snapshot
Filing Period
Jul 1, 2017 to Jun 30, 2018
Signed
Jan 14, 2019
Return Version
2017v2.3
Gross Receipts
$21,820,170
Mission and Program Overview

Mission

To enrich the quality of life in rochester and monroe county by providing educational, recreational, aesthetic and informational materials, services and programs to help people follow their own lines of inquiry and enlightenment.

To engage the community in life-long learning for all through equal access to information, technology, gathering spaces and expert staff

Balance Sheet Detail
LineBeginningEndChange
Assets
Pledges and Grants Receivable$3,291,899$3,199,505▼ $92,394
Investments in Publicly Traded Securities$2,701,468$2,712,305▲ $10,837
Cash and Non-Interest-Bearing Accounts$256,041$136,165▼ $119,876
Total Assets$6,592,925$6,732,902▲ $139,977
Other Assets Total$343,517$684,927▲ $341,410
Liabilities
Other Liabilities$2,810,361$2,619,557▼ $190,804
Deferred Revenue$418,421$636,552▲ $218,131
Accounts Payable and Accrued Expenses$312,469$313,279▲ $810
Total Liabilities$3,541,251$3,569,388▲ $28,137
Net Assets / Fund Balance
Temporarily Rstr Net Assets$2,608,711$2,605,437▼ $3,274
Permanently Rstr Net Assets$510,570$510,570→ $0
Unrestricted Net Assets$-67,607$47,507▲ $115,114
Total Net Assets Fund Balance$3,051,674$3,163,514▲ $111,840
Total Liabilities and Net Assets / Fund Balance$6,592,925$6,732,902▲ $139,977

Asset Categories

AssetBook ValueDepreciationBasis
Other Assets Org$684,927--

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2017$1,179,979$26,792▲ $44,415$45,840$1,205,346
2016$1,214,029$13,168▲ $83,088$130,306$1,179,979
2015$1,171,993$75,434▲ $35,537$68,935$1,214,029
2014$1,307,183-▼ $81,390$53,800$1,171,993
2013$1,165,773$14,403▲ $205,016$78,009$1,307,183
Compensation and Service Providers
Top Officer Pay62nd percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Patty UttaroLibrary DirectorFT$138,746$66,598$205,344
Brie HarrisonManager Library FinanceFT$105,906$50,834$156,740

Board Members and Trustees

NameTitle
Donna P BenjaminPresident
Katherine BaynesVice President
Alinda DruryBoard of Trustees
Carolee ConklinBoard of Trustees
Daniel KarinBoard of Trustees
George T WolfBoard of Trustees
Glenn GardinerBoard of Trustees
Richard L HamiltonBoard of Trustees
Wanda MartinezBoard of Trustees
John E LovenheimTreasurer, Mcls Board Liason
Sharon SalluzzoSecretary, Reynolds Library Liason

Highest Paid Contractors

ContractorServicesLocationCompensation
City Of RochesterPurchased Services - Salaries And BenefiC/O THE ORGANIZATION, Rochester, NY 14604$12,823,877
Revenue and Support

Revenue Composition

Contributions and Grants
$17,949,349
Program Service Revenue
$2,973,251
Investment Income
$171,796
Other Revenue
$1,831
All Other Contributions
$4,841,193
Change in Net Assets
$54,578

Noncash Contribution Practices

Property subject to holding requirements
No
Reviewed unusual noncash gifts
No
Third parties used for noncash contributions
No

Noncash Contributions

Contribution TypeContribution CountReported AmountValuation Method
Other Non Cash Contri Table1$4,264,270Fair Market Value
Other Non Cash Contri Table1$146,949Fair Market Value
Total Noncash Contributions2$4,411,219-

Audited Revenue Reconciliation

Revenue per Audited Statements
$20,929,543
Revenue Not Reported on Financial Statements
$166,684
Revenue Not Reported on Form 990
$57,262
Other Revenue Adjustments
$150,182
Total Revenue per Audited Statements
$20,986,805
Total Revenue per Form 990
$21,096,227
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$12,823,877
Other Expenses$7,691,253
Grants and Similar Amounts Paid$526,519
Professional Fundraising Fees$0
Total Fundraising Expense$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Other Salaries and Wages$7,316,179$1,498,495-$8,814,674
Occupancy$4,425,292$491,699-$4,916,991
Other Employee Benefits$3,327,638$681,565-$4,009,203
Fees for Services Other$638,420$69,285-$707,705
Grants to Domestic Orgs$526,519--$526,519
Office Expenses$154,827$17,185-$172,012
All Other Expenses$13,212$47,728-$60,940
Other Expenses$45,164$5,018-$50,182
Travel$27,226$3,713-$30,939
Fees for Service Investment Mgmnt Fees$14,852$1,650-$16,502
Advertising$11,477$1,275-$12,752
Fees for Services Accounting-$1,650-$1,650
Total Functional Expenses$18,194,591$2,847,058$0$21,041,649

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Form 990$21,041,649
Expenses per Audited Statements$20,874,965
Total Expenses per Audited Statements$20,874,965
Expenses Not Reported on Financial Statements$166,684
Other Expense Adjustments$150,182
Expenses Not Reported on Form 990$0
International Activity

Grant and Assistance Recipients

RecipientLocationCategoryPurposeAmount
City of RochesterRochester, NYCity of RochesterMaintenance of the Library for the Direct Benefit of the Public.-
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Debt and Bond Financing

Other Reported Liabilities

LiabilityAmount
Due to City of Rochester$2,619,557
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
Yes
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
Yes

Governance Explanations

Form 990, Part VI, Section A, Line 3

“The employees of the library are city of rochester employees. However, the library director reports directly to the rochester public library's board of trustees and supervises the library employees either directly, or through senior management.”

Form 990, Part VI, Section B, Line 11B

“The library finance director, library director and the board of trustees will review the form 990 prior to filing the return.”

Form 990, Part VI, Section B, Line 12C

“Board members review and sign off on the conflict of interest policy annually. It is the policy that board members will sequester themselves from taking actions when they have a conflict of interest.”

Form 990, Part VI, Section B, Line 15A

“The library board reviews senior managers performance based on objectives established at the beginning of the fiscal year and strategic plan. Compensation scales for senior managers are established by the city of rochester. City compensation scales are used by the board in determining compensation levels for the library director as part of established agreements between the rochester public library and monroe county library system board of trustees.”

Form 990, Part VI, Section C, Line 19

“All documents will be provided to the public upon request, in accordance with the freedom of information law.”

Filing and Contact Details

Filer

Filer Name
Rochester Public Library
EIN
22-3160973
Phone
5854288056
Address
115 SOUTH AVENUE, ROCHESTER, NY 14604-1896

Signing Officer

Name
Donna Benjamin
Title
President
Phone
5854288056
Signed
2019-01-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Donna Benjamin
Formed
1992
Legal Domicile
Ny
Voting Board Members
11
Independent Board Members
11
Employees
398
Volunteers
891

Preparer

Firm
Freed Maxick Cpas Pc
Address
ONE EVANS STREET, BATAVIA, NY 14020-3110
Preparer
Nicole M White
Phone
5853441967
Supplemental Narrative

Additional Explanations

Part XII, Line 2C

“The oversight for the audit process has not changed from the prior year.”

Financial Statement Notes

PART III, LINE 1A:

“The value of rare objects, donated rare books and collectibles is not included on the balance sheet. This practice conforms with that followed by many museums and other institutions that have such collections. The values of existing inexhaustible collections including rare books, fixtures and artwork are not readily determinable; therefore the library has not capitalized them. Purchased or donated library books have not been capitalized because their estimated useful lives are generally less than one year.”

PART III, LINE 4:

“The library collection covers the depth and breadth of the human condition and as such provides a free education to all who want it. It contains various collectible items that have been donated, including a doll collection, first editions of poetry, and other valuable books.”

PART V, LINE 4:

“Provide a predictable stream of funding for programs supported by the investments.”

PART XI, LINE 4B - OTHER ADJUSTMENTS:

“Investment disbursements 150,182.”

PART XII, LINE 4B - OTHER ADJUSTMENTS:

“Investment disbursements 150,182.”

Raw XML AppendixShowing 400 of 654 raw XML fields

This appendix keeps the raw XML leaves available for debugging and edge-case review. The human report above is the primary experience.

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IRS990/Form990PartVIISectionAGrp/TitleTxt3SECRETARY, REYNOLDS LIBRARY LIASON
IRS990/Form990PartVIISectionAGrp/TitleTxt4BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt5BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt6BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt7BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt8BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt9BOARD OF TRUSTEES
IRS990/Form990PartVIISectionAGrp/TitleTxt10BOARD OF TRUSTEES
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IRS990/OtherExpensesGrp/ManagementAndGeneralAmt120937
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt25018
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IRS990/OtherExpensesGrp/ProgramServicesAmt1211906
IRS990/OtherExpensesGrp/ProgramServicesAmt2188433
IRS990/OtherExpensesGrp/ProgramServicesAmt345164
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IRS990/OtherExpensesGrp/TotalAmt2209370
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IRS990/OtherRevenueMiscGrp/TotalRevenueColumnAmt01831
IRS990/OtherRevenueTotalAmt01831
IRS990/OtherSalariesAndWagesGrp/ManagementAndGeneralAmt01498495
IRS990/OtherSalariesAndWagesGrp/ProgramServicesAmt07316179
IRS990/OtherSalariesAndWagesGrp/TotalAmt08814674
IRS990/OtherWebsiteInd0X
IRS990/PartialLiquidationInd00
IRS990/PayPremiumsPrsnlBnftCntrctInd00
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IRS990/PermanentlyRstrNetAssetsGrp/EOYAmt0510570
IRS990/PledgesAndGrantsReceivableGrp/BOYAmt03291899
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IRS990/PrincipalOfficerNm0DONNA BENJAMIN
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IRS990/ProgramServiceRevenueGrp/Desc1FINES AND FEES
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IRS990/PYTotalExpensesAmt021426373
IRS990/PYTotalProfFndrsngExpnsAmt00
IRS990/PYTotalRevenueAmt021521741
IRS990/QuidProQuoContributionsInd00
IRS990/RcvFndsToPayPrsnlBnftCntrctInd00
IRS990/ReconcilationRevenueExpnssAmt054578
IRS990/RegularMonitoringEnfrcInd01
IRS990/RelatedEntityInd01
IRS990/RelatedOrganizationCtrlEntInd00
IRS990/ReportInvestmentsOtherSecInd00
IRS990/ReportLandBuildingEquipmentInd00
IRS990/ReportOtherAssetsInd01
IRS990/ReportOtherLiabilitiesInd01
IRS990/ReportProgramRelatedInvstInd00
IRS990/RevenueAmt02973251
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IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus2YearsAmt013800727
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus3YearsAmt013729851
IRS990ScheduleA/GiftsGrantsContriRcvd170Grp/CurrentTaxYearMinus4YearsAmt017827870
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IRS990ScheduleA/GovtFurnSrvcFcltsVl170Grp/CurrentTaxYearMinus4YearsAmt04264270
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IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearAmt057599
IRS990ScheduleA/GrossInvestmentIncome170Grp/CurrentTaxYearMinus1YearAmt073646
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IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus2YearsAmt018064997
IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus3YearsAmt017994121
IRS990ScheduleA/TotalCalendarYear170Grp/CurrentTaxYearMinus4YearsAmt022092140
IRS990ScheduleA/TotalCalendarYear170Grp/TotalAmt094725622
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IRS990ScheduleD/CollectionUsedPreservationInd0X
IRS990ScheduleD/CollectionUsedPubExhibitionInd0X
IRS990ScheduleD/CollUsedLoanOrExchProgInd0X
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Document Assets

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Filings

Displayed year

2018 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$6,732,902
Liabilities
$3,569,388
Net assets
$3,163,514
Revenue
$21,096,227
Expenses
$21,041,649
Net income
$54,578
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2023Summary only. Only limited summary data is available for this year.$13.3$7.70$5.58$20.2$18.7$1.54
2022Facts available. Structured filing facts are available, but richer extracted sections are limited.$13.7$9.70$4.01$21.9$23.5$1.58
2021XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$13.3$7.19$6.07$25.4$24.3$1.14
2020XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$7.43$3.10$4.32$21.5$20.9$0.55
2019XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$6.97$3.18$3.79$21.9$21.4$0.56
2018Detailed filing. Detailed filing data is available for this year.$6.73$3.57$3.16$21.1$21.0$0.05
2018Summary only. Only limited summary data is available for this year.$6.73$3.57$3.16$21.1$21.0$0.05
2017XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$6.59$3.54$3.05$21.5$21.4$0.10
2016XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$6.93$4.06$2.87$21.0$21.1$0.08
2015Detailed filing. Detailed filing data is available for this year.$8.40$5.49$2.92$21.4$21.0$0.43
2014Summary only. Only limited summary data is available for this year.$7.21$4.43$2.78$21.0$20.8$0.23
2013Facts available. Structured filing facts are available, but richer extracted sections are limited.$6.30$3.87$2.43$20.5
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$5.76$3.56$2.20$19.7
2011Summary only. Only limited summary data is available for this year.$8.36$5.49$2.87$18.7$19.6$0.90