Hudson Milestones Inc

“Sally medeiros, vice chairman, and lynette medeiros, director, have a family relationship.”

“Membership shall be open to all persons supportive to the purposes of the agency. Membership shall be acquired through application and upon payment of dues or any other method that a majority of the board so chooses. There are three types of membership: member, silver member and gold member.”

“There shall be up to fifteen (15) members of the board of directors. The term of office for the board of directors shall be for three years. It shall be the duty of the nominating committee to name nominees for all elective offices for the tri-annual election. At a meeting held at least two (2) months prior to the tri-annual meeting, three (3) people from the board of directors will be selected by the chairman to serve on the nominating committee. The immediate past chairman of the board of directors shall serve as chairman of the committee. The report of the nominating committee shall be included with the notice of the tri-annual meeting. At the tri-annual meeting: the report of the nominating committee shall be read; additional nominations may be made from the floor by any member of the agency provided the proposed nominee has given written consent to be nominated; if there is a contest of any office, the election for that office shall be by written ballot; whenever written ballots are required, the chairman shall appoint tellers to collect and count ballots.”

“The form 990 is prepared by an outside accounting firm. Before filing the form 990, the return is reviewed by the director of finance and the board of directors and signed by the chairman. A final draft is provided electronically to the governing body before being filed with the irs.”

“Every member of the board completes an application that discloses any existing or potential conflict of interest between the member and the organization. The board monitors and enforces compliance by reviewing these disclosure statements on an annual basis. The conflict of interest policy was revised for all employees to establish guidelines for all employees to follow to ensure professionalism and conflict of interest pertaining to staff. Board the executive committee of the board will make a determination based on the facts and the necessary action to cure the conflict. Staff employees must disclose to their supervisor any conflicts of interest. Disclosure must take place as soon as the employee identifies that there may be a conflict of interest and, whenever possible, before the employee engages in the conduct in question. The department head will fairly evaluate the conflict of interest situation disclosed by the employee, including the risks to the business interests of the agency, seek guidance if needed from supporting functions, including human resources and compliance, make a pragmatic decision to address the conflict of interest so that risks to the agency are minimized and the personal interests of the employee are protected as far as possible, and advise the chief executive officer of the conflict of interest and the proposed resolution. Upon approval of the chief executive officer, communicate the decision and its reasoning to the employee and follow up to ensure the employee understands and complies with it. If deemed necessary, supervisory and/or evaluation responsibilities will be reassigned so as to reduce the potential for conflict of interest. Any favoritism shown toward closely related persons based upon that relationship may be cause for disciplinary action. If the agency determines that the job performance of an employee is negatively impacted by outside employment, the employee will be so informed and requested to either resign or accommodate the concerns of the agency by changing or eliminating the outside employment. One example: if an employee's spouse is a senior executive at a potential agency supplier, the employee's supervisor may decide the best way to mitigate potential risks to the business interests and reputation of the agency is to exclude the employee from any role where he/she can make decisions about or influence the outcome of that supplier's activities. Violations of this policy will include disciplinary action for staff and appropriate action against those who do not fall under hudson milestones policy and procedures.”

“The executive committee of the board annually reviews the performance of the ceo and reports to the board of directors, along with a recommendation for an appropriate annual compensation package, based on performance. Comparability and prevailing industry wage data are used in the assessment of the package. Top management officials are evaluated annually by the ceo who may recommend any merited salary adjustments to the board of directors for approval. This process was last undertaken may 2021. The approval is documented by separate communication from the board to ceo.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. In addition, the financial statements, conflict of interest policy, form 990, form 1023, and governing documents are also available upon written request at the organization's address or by calling the organization directly at (201) 434-7783.”

“The organization's budget and finance committee assume responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process has not changed from the prior year.”