Vermont Information Technology Leaders

“Vitl's process to review the form 990 is to provide a copy of the draft to vitl's finance committee for review and approval prior to filing. The approved 990 is provided to the board as an informational item prior to filing.”

“Vitl employees and board members are bound by vitl's conflict of interest policy. Per vitl policy fin-11, "[e]ach interested person shall annually sign a statement which affirms that such person has received a copy of the conflict of interests policy, has read and understood the policy, has agreed to comply with the policy and understands that the corporation is a charitable organization and that in order to maintain its federal tax exemption it must engage primarily in activities which accomplish one or more of its tax-exempt purposes." in addition, "[e]ach interested person shall provide on an annual survey form a list of immediate family members, including spouse, children, grandchildren, parents, siblings and other person who lives in his/her household, in order that the corporation may have a record of all individuals who may be considered disqualified persons under internal revenue service regulations for the purpose of ensuring compliance with tax exempt status requirements for charitable organizations. Vitl also requires new employees to fill out the survey form as part of our new employee on-boarding process. Vitl's ceo and cfo will review annual staff and new employee survey forms for compliance with this policy. The executive committee of the board shall make periodic review of the compliance of this policy.”

“Per vitl's compensation policy, base compensation rates are recommended for each position by the manager of that position in consultation with human resources and finance. Compensation will be reasonable for the services rendered and when setting compensation consideration will be given to market comparable data, internal equity, formal training, experience, responsibility, and accountability of the candidate/incumbent. Compensation rate changes pursuant to a change in position during the year will be considered and approved by the ceo in their sole discretion. Human resources will recommend the base compensation rates to the ceo for approval. All employee compensation rates will be reviewed annually by human resources. At least once every five years, a market analysis of compensation rates for all positions is performed. The board of directors or board designated committee shall set the base compensation and performance goals for the ceo. The board of directors or board designated committee shall conduct an annual review of their performance and determine the amount of the performance incentive due and merit increase based on market comparable data.”

“Vitl makes its by-laws, conflict of interest policy and audited financial statements available to the public on its website.”