Trinity Park Conservancy

“The executive committee is composed of the chairperson, vice chairperson, secretary, treasurer, and the chair of each standing committee of the conservancy and may also include one or two additional directors appointed by the chairperson. The committee may exercise all powers of the board of directors between regular meetings except for amending bylaws or the certificate of formation of the conservancy and may not take any other action that pursuant to the texas business organizations code may only be taken by the board of directors. All actions of the executive committee outside the ordinary course of business shall be reported the full board of directors at the next meeting of the board.”

“The conservancy ensures that its required tax returns are submitted accurately and timely to the internal revenue service. These include, but may not be limited to, the form 990, form 990-t (if appropriate), and forms 941. It may engage contractors and/or consultants, including its payroll processing contractor and/or its independent certified public accounting firm to assist with the preparation and submission of those reports. The form 990 and the form 990-t (if appropriate), are reviewed and approved by the audit committee, in accordance with the january 17, 2017 audit committee charter, before final approval by the board of directors prior to submission to the irs. Copies of the conservancy's forms 990 and form 1023 are maintained by the cfo and are posted to the conservancy's web site.”

“The conservancy ensures that each officer, director, employee or committee member of the organization has completed and signed a conflict of interest form at least annually. If a conflict arises a panel of disinterested directors or committee members will be assembled and will determine by majority vote whether the transaction or arrangement is reasonable and fair to the conservancy. If it is determined that the transaction or arrangement is reasonable and fair to the conservancy, then the disinterested directors or committee members by majority vote may approve the proposed transaction or arrangement. Detailed minutes of the meeting will be recorded. The following transactions or arrangements shall not be subject to the requirements of this policy: a wholly gratuitous transfer of assets or promise to transfer assets to the conservancy, an interest-free loan to the conservancy, and a wholly gratuitous lease to the conservancy.”

“A compensation committee is established annually to evaluate the ceo on his/her performance, and ask for his/her input on matters of performance and compensation. The committee committee will obtain research and information to make a recommendation to the full board for the compensation (salary and benefits) of the ceo based on a review of comparability data. 1. Salary and benefit compensation studies by independent sources; 2. Written job offers for positions at similar organizations; 3. Documented telephone calls about similar positions at both nonprofit and for-profit organizations; and 4. Information obtained from the irs form 990 filings of similar organizations. Detailed minutes of the meeting will be recorded. This process was last undertaken in 2017. Ceo, cfo and cao review and determine compensation of other officers and key employees of the conservancy. Workforce go, the hr system utilized in the conservancy, tracks and records details of annual review and compensation. Comparable data and board approved organziation budgeting help to establish amounts. Detailed minutes of all reviews will be recorded. This process was last undertaken in 2019.”

“Conservancy's governing documents and conflict of interest policy are made available upon request. Financial statements are available upon request and on the organization's website.”

“Design and construction: program service expenses 1,553,983. Management and general expenses 18,214. Fundraising expenses 118,529. Total expenses 1,690,726. Planning studies: program service expenses 558,783. Management and general expenses 6,550. Fundraising expenses 42,621. Total expenses 607,954. Marketing and communications: program service expenses 253,811. Management and general expenses 2,975. Fundraising expenses 19,359. Total expenses 276,145. Other professional fees: program service expenses 28,372. Management and general expenses 334. Fundraising expenses 2,164. Total expenses 30,870.”

“The process has not changes from the prior year.”