Operation Exodus USA

“The financial information necessary to prepare the organization's 2018 form 990 was gathered throught 2018 by accounting staff and then verified by its treasurer. Fiscal reports, inclduing profit and loss statements, balance sheets, and budget projections were distributed quarterly and reviewed and adopted by the organization's board at board meetings. This information was delivered to oeusa's certified public accountant, who then prepared and forwarded a copy of the completed form 990 as well as oeusa's audited financial statements to the oeusa treasurer and president. The completed form 990 and audited financial statements were then distributed by the treasuerer and president to its board for review prior to timely filing of this return.”

“The conflict of interest policy includes an annual attestation by all officers, directors, managers and other key employees, whereby they affirm their understanding of the policy and disclose any conflict or possible conflict of interest. "conflict of interest" is defined in the policy, and the policy provides for the procedure to properly disclose any such conflict. Oeusa regularly and consistently monitors and enforces compliance with this policy. Article 2 of the policy explains which persons are covered under the policy, defining those in a position to excercise substantial influence over the affairs of the organization as "persons concerned or "disqualified persons." the board of directors determines whether a conflict exists. Article 6 of the policy charges the directors with the responsibility of "being alert to recognize areas and relations" which constitute a conflict of interest. The board exercises this responsibility by updating its records on a regular basis regarding potential transactions between disqualified persons and the organization. Per the conflict of interest policy, a conflict arises when a person with authority over the organization can benefit financially from a decision that he or she could make in that capacity, including benefits to family members or associated business. Article 6 of the conflict of interest policy provides that "it is the policy of the board of directors that existence of any of the direct or indirect conflicting interst described in articles 4 and 5 shall be disclosed before any transaction is consummated." the individual with the conflict is precluded from participation in discussion and voting on the transaction giving rise to the conflict, and is prohibited from attempting to influence the disinterested members' decision-making on the transaction.”

“1. Review and approval by the board of directors is independent of the person whose compensation is being determined. 2. Each member of the board of directors, who is authorized to vote, is present during discussion and the vote, either in person or by means of telecommunications equipment. 3. The board of directors obtains and relies on data regarding salaries of persons in comparable positions in the geographic area in which the employee is located. 4. Any director having a conflict of interest in voting for compensation for a particular employee, abstains from the discussion and the vote. 5. Documentation of data is made contemporaneously. 6. At the next meeting, records are approved as reasonable, accurate, and complete, and are adopted by the board.”

“The organization makes its articles of incorporation and bylaws available upon request, as well as its form 1023 application, which as noted in line 18, is available upon request. The conflict of interest policy is also available upon request, as are financials in the form of the organization's form 990.”

“The process has not changed in the current year.”