Ralston White Retreat Foundation

“The organanization's retreat center is operated by a team of staff with oversight by the board of directors through an operating committee. Site use reservations/ scheduling/ marketing, supply purchases management, building and property maintenance, and personnel hiring/ supervision/ training are handled by a site director who is supported by other full-time and part-time employees. Under contract, a business-accounting manager is responsible for maintaining the books of account and records, monthly financial accounting and reporting, payroll processing, development of annual operating budget/site-use fee rates for board review, administration of site-use contracts, and management/renewal of appropriate insurance coverages. Members of the operating committee, which include the president/ chairman, treasurer/director, site director and business-accounting manager meet monthly, and on an ad-hoc basis as needed, to review the retreat center operations and finances.”

“The president and treasurer as well as board chairman review the form 990 before the organization submits the annual tax return to the irs.”

“The conflict of interest policy covers all directors and officers. For 2008 and prior years, the organization had no employees; retreat operations personnel are employed by a management company under contract with the organization. At several board meetings during the year, directors review any proposed significant financial transactions or agreements between the organization and third parties and determine at that time whether an actual or potential conflict exists. If there is a conflict, then the organization's board prohibits the director or officer from participating in the deliberations and decisions about the transaction or agreement.”

“No documents available to the public.”

“Additions to major maintenance and repair reserve 26,366. Appropriations for major maintenance and repair costs 0.”