Santa Barbara Courthouse Legacy Foundation

“The executive committee performs a detail review of the draft form 990 and approves the filing of form 990, then provides the approved draft form 990 to the full board of trustees prior to the due date of the form 990 each year. The board of trustees ratifies the executive committee's approval at the next scheduled board meeting.”

“Transactions with parties with whom a conflicting interest exists may be undertaken only if all of the following are observed: 1. The conflicting interest is fully disclosed; 2. The person with the conflict of interest is excluded from the discussion and approval of such transaction; 3. A competitive bid or comparable valuation exists; and 4. The board or executive committee has determined that the transaction is in the best interest of the organization. Disclosure involving employees and volunteers in the organization should be made to the board chair, who shall bring the matter to the attention of the board or executive committee. Disclosure involving directors and committee members should be made to the board chair, (or if she or he is the one with the conflict, then to the board vice-president) who shall bring these matters to the board or executive committee. The board or executive committee determines whether a conflict exists and in the case of an existing conflict, whether the contemplated transaction may be authorized as just, fair, and reasonable to the organization. The decision of the board or executive committee on these matters will rest in its sole discretion, and its concern must be the welfare of the organization and the advancement of its purpose. The conflict of interest disclosure statement will be completed annually.”

“Determining compensation for executive management is done by an independent review by the executive committee. Compensation is then approved by the executive committee, budgeted, and memorialized in the minutes. The organization had no compensated executive staff for 2013.”

“The board of trustee's secretary maintains the organization's form 1023 document. The board of trustee's treasurer maintains the organization's form 990. Public access to these documents is available upon request.”

“The board of trustee's secretary maintains all of the organization's governing documents, including the conflict of interest policy, in a secure location. Public access to these documents is available upon request. The board of trustee's treasurer maintains the organization's financial information supporting the form 990. Public access to these documents is available upon request.”

“The courthouse legacy foundation has an executive committee consisting of the officers of the corporation and one ex-officio member of the board. The executive committee shall have the general supervision of the affairs of the corporation between regular business meetings of the board, make recommendations to the board, and perform such other duties as are specified in these bylaws. The executive committee shall be subject to the orders of the board. The executive committee shall fix the hour and place of its meetings. Special meetings of the executive committee may be called by the president and shall be called upon the written request of three (3) members of the executive committee. The committee met 5 times during the year.”

“Project contractors: program service expenses 53,721. Management and general expenses 0. Fundraising expenses 0. Total expenses 53,721.”