Civic Intelligence

New York State Archives Partnership Tr

990 • Fiscal year 2017 • EIN 14-1776509

Apr 01, 2016 to Mar 31, 2017 • Filed on Dec 14, 2017

Organization ProfileWWW.NYSARCHIVESTRUST.ORG
Cultural Education Center No 9c49Albany, NY 12230

(518) 473-7091

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

45th percentile

0.04x

Higher debt load relative to assets than 45% of similar nonprofits.

2017 filings • NTEE A • $1M-$5M nonprofits • Source year 2017

Liabilities / Revenue

71st percentile

0.24x

Higher debt load relative to revenue than 71% of similar nonprofits.

2017 filings • NTEE A • $1M-$5M nonprofits • Source year 2017

Net Margin

63rd percentile

9.7%

Higher net margin than 63% of similar nonprofits.

2017 filings • NTEE A • $1M-$5M nonprofits • Source year 2017

Top Officer Pay

94th percentile

$201,377

Higher top officer pay than 94% of similar nonprofits.

Top officer pay equals 25.0% of source-year revenue.

2017 filings • NTEE A • $1M-$5M nonprofits • Source year 2017

Asset Growth

61st percentile

6.6%

Faster asset growth than 61% of similar nonprofits.

2017 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2016 to 2017

Revenue Growth

76th percentile

26%

Faster revenue growth than 76% of similar nonprofits.

2017 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2016 to 2017

Balance Sheet
Liabilities / Assets45th percentile

Assets

Up

$4,568,288

Up $281,338 (+6.6%) from 2016

Net Assets

Up

$4,377,361

Up $245,851 (+6.0%) from 2016

Liabilities

Up

$190,927

Up $35,487 (+23%) from 2016

Revenue And Expenses
Liabilities / Revenue71st percentileNet Margin63rd percentile

Revenue

Up

$805,559

Up $165,086 (+26%) from 2016

Expenses

Up

$727,050

Up $95,978 (+15%) from 2016

Net Income

Up

$78,509

Up $69,108 (+735%) from 2016

Historical Trend

Balance Sheet Trend

Asset Growth61st percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$6.0M$4.0M$2.0M$0Assets 2011: $3,817,217Liabilities 2011: $246,511Net Assets 2011: $3,570,7062011Assets 2012: $3,743,697Liabilities 2012: $274,749Net Assets 2012: $3,468,9482012Assets 2013: $3,924,864Liabilities 2013: $214,609Net Assets 2013: $3,710,2552013Assets 2014: $4,338,439Liabilities 2014: $195,638Net Assets 2014: $4,142,8012014Assets 2015: $4,456,190Liabilities 2015: $138,906Net Assets 2015: $4,317,2842015Assets 2016: $4,286,950Liabilities 2016: $155,440Net Assets 2016: $4,131,5102016Assets 2017: $4,568,288Liabilities 2017: $190,927Net Assets 2017: $4,377,3612017Assets 2018: $4,796,267Liabilities 2018: $176,563Net Assets 2018: $4,619,7042018Assets 2019: $4,797,580Liabilities 2019: $130,298Net Assets 2019: $4,667,2822019Assets 2020: $4,461,398Liabilities 2020: $73,206Net Assets 2020: $4,388,1922020Assets 2021: $5,756,487Liabilities 2021: $81,079Net Assets 2021: $5,675,4082021Assets 2022: $5,661,589Liabilities 2022: $75,583Net Assets 2022: $5,586,0062022Assets 2023: $5,123,054Liabilities 2023: $131,697Net Assets 2023: $4,991,3572023Assets 2024: $5,819,650Liabilities 2024: $145,891Net Assets 2024: $5,673,7592024Assets 2025: $5,876,834Liabilities 2025: $181,103Net Assets 2025: $5,695,7312025

Highlighted filing

2017

Assets$4,568,288
Liabilities$190,927
Net Assets$4,377,361
Open 2017 Filing

Operations Trend

Revenue Growth76th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KRevenue 2011: $679,641Expenses 2011: $793,071Net Income 2011: -$113,4302011Expenses 2012: $715,1262012Revenue 2013: $668,435Expenses 2013: $694,275Net Income 2013: -$25,8402013Revenue 2014: $755,268Expenses 2014: $580,355Net Income 2014: $174,9132014Revenue 2015: $641,353Expenses 2015: $542,819Net Income 2015: $98,5342015Revenue 2016: $640,473Expenses 2016: $631,072Net Income 2016: $9,4012016Revenue 2017: $805,559Expenses 2017: $727,050Net Income 2017: $78,5092017Revenue 2018: $762,711Expenses 2018: $669,901Net Income 2018: $92,8102018Revenue 2019: $904,790Expenses 2019: $732,711Net Income 2019: $172,0792019Revenue 2020: $1,040,127Expenses 2020: $828,934Net Income 2020: $211,1932020Revenue 2021: $595,410Expenses 2021: $683,923Net Income 2021: -$88,5132021Revenue 2022: $788,400Expenses 2022: $758,663Net Income 2022: $29,7372022Revenue 2023: $792,226Expenses 2023: $880,755Net Income 2023: -$88,5292023Revenue 2024: $1,057,192Expenses 2024: $812,709Net Income 2024: $244,4832024Revenue 2025: $1,133,051Expenses 2025: $856,580Net Income 2025: $276,4712025

Highlighted filing

2017

Revenue$805,559
Expenses$727,050
Net Income$78,509
Open 2017 Filing
Jump To
Filing Snapshot
Filing Period
Apr 1, 2016 to Mar 31, 2017
Signed
Dec 14, 2017
Return Version
2016v3.0
Gross Receipts
$1,322,982
Mission and Program Overview

Mission

To create an endowment to help preserve archival records of the new york state archives and to make them accessible through research, exhibits and public programs.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$3,279,111$3,296,339▲ $17,228
Savings and Temporary Cash Investments$938,674$1,205,583▲ $266,909
Prepaid Expenses and Deferred Charges$5,709$5,709→ $0
Land, Buildings, and Equipment, Net$0$0→ $0
Total Assets$4,286,950$4,568,288▲ $281,338
Other Assets Total$63,456$60,657▼ $2,799
Liabilities
Deferred Revenue$74,992$96,072▲ $21,080
Accounts Payable and Accrued Expenses$80,448$94,855▲ $14,407
Total Liabilities$155,440$190,927▲ $35,487
Net Assets / Fund Balance
Permanently Rstr Net Assets$2,589,768$2,591,088▲ $1,320
Temporarily Rstr Net Assets$1,293,800$1,584,393▲ $290,593
Unrestricted Net Assets$247,942$201,880▼ $46,062
Total Net Assets Fund Balance$4,131,510$4,377,361▲ $245,851
Total Liabilities and Net Assets / Fund Balance$4,286,950$4,568,288▲ $281,338

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$0$33,566$33,566
Equipment$0$27,123$27,123

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2016$3,821,783$1,320▲ $465,372$170,408$4,118,067
2015$4,018,201$1,500▼ $33,486$164,432$3,821,783
2014$3,881,743$25,000▲ $267,230$155,772$4,018,201
2013$3,513,789$5,500▲ $521,721$159,267$3,881,743
2012$3,292,755$25,000▲ $339,704$143,670$3,513,789
Compensation and Service Providers
Top Officer Pay94th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Jill a RydbergAdministrative OfficerFT$79,818$27,297$107,115
Janet B BragaDirectorFT$93,258$8,859$102,117

Board Members and Trustees

NameTitle
Stephen PaganoBoard Chair
George R Hearst IiiBoard Vice-chair
Christine W WardBoard Member
Gary SmithBoard Member
Harold HolzerBoard Member
Harold N IselinBoard Member
James HoehnBoard Member
Jay BuhrBoard Member
Joyce ShenkerBoard Member
Kimberly GilmoreBoard Member
Nedda C AllbrayBoard Member
Patricia FahyBoard Member
Peter MillockBoard Member
Rosemary S VietorBoard Member
Tom BirdseyBoard Member
Bronwyn N HannonBoard Secretary
Barbara a BrinkleyBoard Treasurer
Thomas J RullerExecutive Officer
Revenue and Support

Revenue Composition

Contributions and Grants
$479,440
Program Service Revenue
$17,382
Investment Income
$294,630
Other Revenue
$14,107
All Other Contributions
$135,729
Change in Net Assets
$78,509

Audited Revenue Reconciliation

Revenue per Audited Statements
$805,559
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$265,958
Total Revenue per Audited Statements
$1,071,517
Total Revenue per Form 990
$805,559
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$456,282
Other Expenses$248,650
Total Fundraising Expense$62,170
Grants and Similar Amounts Paid$22,118
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Current Officers, Directors, Trustees, and Key Employees-$197,862-$197,862
Other Employee Benefits$38,076$114,443$16,578$169,097
Fees for Services Other$82,272$2,969$4,573$89,814
Other Salaries and Wages$61,086-$28,237$89,323
Grants to Domestic Individuals$17,618--$17,618
Travel$17,021-$47$17,068
Fees for Services Accounting-$14,031-$14,031
Other Expenses$34,538$7,840$7,672$7,840
Grants to Domestic Orgs$4,500--$4,500
Insurance-$3,904-$3,904
Advertising$3,126--$3,126
All Other Expenses$463$1,235-$1,698
Total Functional Expenses$270,575$394,305$62,170$727,050

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$825,666
Expenses per Audited Statements$727,050
Total Expenses per Form 990$727,050
Expenses Not Reported on Form 990$98,616
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
No
Audit committee
Yes
Backup withholding compliance
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11B

“Form 990 review procedure: the board members receive a draft of the form 990 in advance of filing to give them the opportunity for a comment/question period.”

Form 990, Part VI, Section B, Line 15A

“Compensation procedures: trust staff positions follow state civil service position schedules and salary guidelines. Salary schedules are approved annually by the division of the budget.”

Form 990, Part VI, Section C, Line 19

“Availability to public of organization's information documents: the trust makes its governing documents, conflict of interest policy and financial statements, federal information/tax returns (forms 990/990-t), and new york report/return (forms char500 and ct-13) available to the public upon request and on the trust's website. The form 990 is also available to the public on www.guidestar.org and the char500/form 990 are included in the filings with the new york attorney general's office available on www.charitiesnys.com.”

Filing and Contact Details

Filer

Filer Name
New York State Archives Partnership Tr
EIN
14-1776509
Phone
5184737091
Address
CULTURAL EDUCATION CENTER NO 9C49, ALBANY, NY 12230

Signing Officer

Name
Stephen Pagano
Title
Board Chair
Phone
5184737091
Signed
2017-12-14
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Thomas J Ruller
Formed
1992
Legal Domicile
Ny
Voting Board Members
17
Independent Board Members
17
Employees
4
Volunteers
17

Preparer

Firm
Uhy Advisors Ny Inc
Address
4 TOWER PLACE EXECUTIVE PARK 7TH, FLOOR, ALBANY, NY 12203
Preparer
James P Daniels
Phone
5184493166
Supplemental Narrative

Additional Explanations

Form 990, Part IX, Line 11G

“Other professional fees: program service expenses 82,272. Management and general expenses 2,969. Fundraising expenses 4,573. Total expenses 89,814.”

Financial Statement Notes

PART V, LINE 4:

“Intended uses of endowment funds: to support the mission and purpose of the trust, which is to help preserve the new york state archives and to make them accessible through research, exhibits, and public programs.”

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IRS990/Form990PartVIISectionAGrp/TitleTxt11BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt12BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt13BOARD CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt14BOARD VICE-CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt15BOARD TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt16BOARD SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt17EXECUTIVE OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt18ADMINISTRATIVE OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt19DIRECTOR
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IRS990/GovernmentGrantsAmt0300000
IRS990/GrantAmt022118
IRS990/GrantsToDomesticIndividualsGrp/ProgramServicesAmt017618
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IRS990/GrantsToDomesticOrgsGrp/ProgramServicesAmt04500
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IRS990/GrossReceiptsAmt01322982
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IRS990/LandBldgEquipCostOrOtherBssAmt060689
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IRS990/LessCostOthBasisSalesExpnssGrp/SecuritiesAmt0517423
IRS990/LoanOutstandingInd00
IRS990/LobbyingActivitiesInd00
IRS990/LocalChaptersInd00
IRS990/MaterialDiversionOrMisuseInd00
IRS990/MembershipDuesAmt043711
IRS990/MembersOrStockholdersInd00
IRS990/MethodOfAccountingAccrualInd0X
IRS990/MinutesOfCommitteesInd01
IRS990/MinutesOfGoverningBodyInd01
IRS990/MissionDesc0TO CREATE AN ENDOWMENT TO HELP PRESERVE ARCHIVAL RECORDS OF THE NEW YORK STATE ARCHIVES AND TO MAKE THEM ACCESSIBLE THROUGH RESEARCH, EXHIBITS AND PUBLIC PROGRAMS.
IRS990/MoreThan5000KToIndividualsInd00
IRS990/MoreThan5000KToOrgInd00
IRS990/NetAssetsOrFundBalancesBOYAmt04131510
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IRS990/NetUnrlzdGainsLossesInvstAmt0167342
IRS990/NondeductibleContributionsInd00
IRS990/OfficerMailingAddressInd00
IRS990/OperateHospitalInd00
IRS990/Organization501c3Ind0X
IRS990/OrganizationFollowsSFAS117Ind0X
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IRS990/OtherAssetsTotalGrp/EOYAmt060657
IRS990/OtherChangesInNetAssetsAmt00
IRS990/OtherEmployeeBenefitsGrp/FundraisingAmt016578
IRS990/OtherEmployeeBenefitsGrp/ManagementAndGeneralAmt0114443
IRS990/OtherEmployeeBenefitsGrp/ProgramServicesAmt038076
IRS990/OtherEmployeeBenefitsGrp/TotalAmt0169097
IRS990/OtherExpensesGrp/Desc0NY ART 13 (UBIT) TAX
IRS990/OtherExpensesGrp/Desc1INDIRECT EXPENSES
IRS990/OtherExpensesGrp/Desc2OTHER PROGRAM EXPENSES
IRS990/OtherExpensesGrp/Desc3REPAIRS AND MAINTENANCE
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IRS990/OtherExpensesGrp/FundraisingAmt17672
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt0250
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt147559
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt24212
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt37840
IRS990/OtherExpensesGrp/ProgramServicesAmt011875
IRS990/OtherExpensesGrp/ProgramServicesAmt134538
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IRS990/OtherExpensesGrp/TotalAmt164497
IRS990/OtherExpensesGrp/TotalAmt246422
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IRS990/OtherRevenueMiscGrp/TotalRevenueColumnAmt013325
IRS990/OtherRevenueMiscGrp/TotalRevenueColumnAmt1782
IRS990/OtherRevenueMiscGrp/UnrelatedBusinessRevenueAmt013325
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IRS990/OtherSalariesAndWagesGrp/FundraisingAmt028237
IRS990/OtherSalariesAndWagesGrp/ProgramServicesAmt061086
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IRS990/PayPremiumsPrsnlBnftCntrctInd00
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IRS990/PYTotalExpensesAmt0631072
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IRS990/PYTotalRevenueAmt0640473
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IRS990/ReportOtherLiabilitiesInd00
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IRS990ScheduleA/Form990SchASupportingOrgGrp/ContributionControllerInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/ContributionFamilyInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/ControlledDisqualifiedPrsnInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/DisqualifiedPrsnControllIntInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/DisqualifiedPrsnOwnrIntInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/ExcessBusinessHoldingsRulesInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/ListedByNameGoverningDocInd01
IRS990ScheduleA/Form990SchASupportingOrgGrp/LoanDisqualifiedPersonInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/OrganizationChangeSuprtOrgInd00
IRS990ScheduleA/Form990SchASupportingOrgGrp/PaymentSubstantialContribtrInd00
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IRS990ScheduleA/Form990SchASupportingOrgGrp/SupportedOrgSectionC456Ind00
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IRS990ScheduleA/Form990SchASupportingOrgGrp/SuprtOrgNoIRSDeterminationInd01

Document Assets

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Filings

Displayed year

2017 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$4,568,288
Liabilities
$190,927
Net assets
$4,377,361
Revenue
$805,559
Expenses
$727,050
Net income
$78,509
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$5.88$0.18$5.70$1.13$0.86$0.28
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.82$0.15$5.67$1.06$0.81$0.24
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.12$0.13$4.99$0.79$0.88$0.09
2022Detailed filing. Detailed filing data is available for this year.$5.66$0.08$5.59$0.79$0.76$0.03
2021Detailed filing. Detailed filing data is available for this year.$5.76$0.08$5.68$0.60$0.68$0.09
2020Detailed filing. Detailed filing data is available for this year.$4.46$0.07$4.39$1.04$0.83$0.21
2019Detailed filing. Detailed filing data is available for this year.$4.80$0.13$4.67$0.90$0.73$0.17
2018Detailed filing. Detailed filing data is available for this year.$4.80$0.18$4.62$0.76$0.67$0.09
2017Detailed filing. Detailed filing data is available for this year.$4.57$0.19$4.38$0.81$0.73$0.08
2016Detailed filing. Detailed filing data is available for this year.$4.29$0.16$4.13$0.64$0.63$0.01
2015Detailed filing. Detailed filing data is available for this year.$4.46$0.14$4.32$0.64$0.54$0.10
2014Detailed filing. Detailed filing data is available for this year.$4.34$0.20$4.14$0.76$0.58$0.17
2013Summary only. Only limited summary data is available for this year.$3.92$0.21$3.71$0.67$0.69$0.03
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.74$0.27$3.47$0.72
2011Summary only. Only limited summary data is available for this year.$3.82$0.25$3.57$0.68$0.79$0.11
Peer Organizations

Similar nonprofits based on the same Siviq industry and scale cohort. 2017 filings • 501(c)3 • $1M-$5M nonprofits