Civic Intelligence

New York State Archives Partnership Tr

990 • Fiscal year 2016 • EIN 14-1776509

Apr 01, 2015 to Mar 31, 2016 • Filed on Oct 20, 2016

Organization ProfileWWW.NYSARCHIVESTRUST.ORG
Cultural Education Center No 9c49Albany, NY 12230

(518) 473-7091

Siviq Scores

Precomputed percentiles for this filing year versus similar nonprofits in the same peer cohort.

Liabilities / Assets

43rd percentile

0.04x

Higher debt load relative to assets than 43% of similar nonprofits.

2016 filings • NTEE A • $1M-$5M nonprofits • Source year 2016

Liabilities / Revenue

70th percentile

0.24x

Higher debt load relative to revenue than 70% of similar nonprofits.

2016 filings • NTEE A • $1M-$5M nonprofits • Source year 2016

Net Margin

47th percentile

1.5%

Higher net margin than 47% of similar nonprofits.

2016 filings • NTEE A • $1M-$5M nonprofits • Source year 2016

Top Officer Pay

87th percentile

$144,251

Higher top officer pay than 87% of similar nonprofits.

Top officer pay equals 22.5% of source-year revenue.

2016 filings • NTEE A • $1M-$5M nonprofits • Source year 2016

Asset Growth

27th percentile

-3.8%

Faster asset growth than 27% of similar nonprofits.

2016 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2015 to 2016

Revenue Growth

47th percentile

-0.1%

Faster revenue growth than 47% of similar nonprofits.

2016 filings • NTEE A • $1M-$5M nonprofits • Annualized from 2015 to 2016

Balance Sheet
Liabilities / Assets43rd percentile

Assets

Down

$4,286,950

Down $169,240 (-3.8%) from 2015

Net Assets

Down

$4,131,510

Down $185,774 (-4.3%) from 2015

Liabilities

Up

$155,440

Up $16,534 (+12%) from 2015

Revenue And Expenses
Liabilities / Revenue70th percentileNet Margin47th percentile

Revenue

Down

$640,473

Down $880 (-0.1%) from 2015

Expenses

Up

$631,072

Up $88,253 (+16%) from 2015

Net Income

Down

$9,401

Down $89,133 (-90%) from 2015

Historical Trend

Balance Sheet Trend

Asset Growth27th percentile

The highlighted filing sits inside the broader history for assets, liabilities, and net assets.

$6.0M$4.0M$2.0M$0Assets 2011: $3,817,217Liabilities 2011: $246,511Net Assets 2011: $3,570,7062011Assets 2012: $3,743,697Liabilities 2012: $274,749Net Assets 2012: $3,468,9482012Assets 2013: $3,924,864Liabilities 2013: $214,609Net Assets 2013: $3,710,2552013Assets 2014: $4,338,439Liabilities 2014: $195,638Net Assets 2014: $4,142,8012014Assets 2015: $4,456,190Liabilities 2015: $138,906Net Assets 2015: $4,317,2842015Assets 2016: $4,286,950Liabilities 2016: $155,440Net Assets 2016: $4,131,5102016Assets 2017: $4,568,288Liabilities 2017: $190,927Net Assets 2017: $4,377,3612017Assets 2018: $4,796,267Liabilities 2018: $176,563Net Assets 2018: $4,619,7042018Assets 2019: $4,797,580Liabilities 2019: $130,298Net Assets 2019: $4,667,2822019Assets 2020: $4,461,398Liabilities 2020: $73,206Net Assets 2020: $4,388,1922020Assets 2021: $5,756,487Liabilities 2021: $81,079Net Assets 2021: $5,675,4082021Assets 2022: $5,661,589Liabilities 2022: $75,583Net Assets 2022: $5,586,0062022Assets 2023: $5,123,054Liabilities 2023: $131,697Net Assets 2023: $4,991,3572023Assets 2024: $5,819,650Liabilities 2024: $145,891Net Assets 2024: $5,673,7592024Assets 2025: $5,876,834Liabilities 2025: $181,103Net Assets 2025: $5,695,7312025

Highlighted filing

2016

Assets$4,286,950
Liabilities$155,440
Net Assets$4,131,510
Open 2016 Filing

Operations Trend

Revenue Growth47th percentile

Revenue, expenses, and net income across loaded years, with this filing highlighted.

$1.5M$1.0M$500K$0-$500KRevenue 2011: $679,641Expenses 2011: $793,071Net Income 2011: -$113,4302011Expenses 2012: $715,1262012Revenue 2013: $668,435Expenses 2013: $694,275Net Income 2013: -$25,8402013Revenue 2014: $755,268Expenses 2014: $580,355Net Income 2014: $174,9132014Revenue 2015: $641,353Expenses 2015: $542,819Net Income 2015: $98,5342015Revenue 2016: $640,473Expenses 2016: $631,072Net Income 2016: $9,4012016Revenue 2017: $805,559Expenses 2017: $727,050Net Income 2017: $78,5092017Revenue 2018: $762,711Expenses 2018: $669,901Net Income 2018: $92,8102018Revenue 2019: $904,790Expenses 2019: $732,711Net Income 2019: $172,0792019Revenue 2020: $1,040,127Expenses 2020: $828,934Net Income 2020: $211,1932020Revenue 2021: $595,410Expenses 2021: $683,923Net Income 2021: -$88,5132021Revenue 2022: $788,400Expenses 2022: $758,663Net Income 2022: $29,7372022Revenue 2023: $792,226Expenses 2023: $880,755Net Income 2023: -$88,5292023Revenue 2024: $1,057,192Expenses 2024: $812,709Net Income 2024: $244,4832024Revenue 2025: $1,133,051Expenses 2025: $856,580Net Income 2025: $276,4712025

Highlighted filing

2016

Revenue$640,473
Expenses$631,072
Net Income$9,401
Open 2016 Filing
Jump To
Filing Snapshot
Filing Period
Apr 1, 2015 to Mar 31, 2016
Signed
Oct 20, 2016
Return Version
2015v2.1
Gross Receipts
$1,192,672
Mission and Program Overview

Mission

To create an endowment to help preserve archival records of the new york state archives and to make them accessible through research, exhibits and public programs.

Balance Sheet Detail
LineBeginningEndChange
Assets
Investments in Publicly Traded Securities$3,475,918$3,279,111▼ $196,807
Savings and Temporary Cash Investments$905,830$938,674▲ $32,844
Prepaid Expenses and Deferred Charges$5,633$5,709▲ $76
Land, Buildings, and Equipment, Net$0$0→ $0
Total Assets$4,456,190$4,286,950▼ $169,240
Other Assets Total$68,809$63,456▼ $5,353
Liabilities
Accounts Payable and Accrued Expenses$52,319$80,448▲ $28,129
Deferred Revenue$86,587$74,992▼ $11,595
Total Liabilities$138,906$155,440▲ $16,534
Net Assets / Fund Balance
Permanently Rstr Net Assets$2,588,268$2,589,768▲ $1,500
Temporarily Rstr Net Assets$1,497,309$1,293,800▼ $203,509
Unrestricted Net Assets$231,707$247,942▲ $16,235
Total Net Assets Fund Balance$4,317,284$4,131,510▼ $185,774
Total Liabilities and Net Assets / Fund Balance$4,456,190$4,286,950▼ $169,240

Asset Categories

AssetBook ValueDepreciationBasis
Other Land Buildings$0$33,566$33,566
Equipment$0$27,123$27,123

Endowment Activity

PeriodBeginningContrib.Gain/LossOther UsesEnd
2015$4,018,201$1,500▼ $33,486$164,432$3,821,783
2014$3,881,743$25,000▲ $267,230$155,772$4,018,201
2013$3,513,789$5,500▲ $521,721$159,267$3,881,743
2012$3,292,755$25,000▲ $339,704$143,670$3,513,789
2011$3,476,426$27,000▲ $52,443$138,365$3,292,755
Compensation and Service Providers
Top Officer Pay87th percentile

Employees

NameTitleFull / Part TimeBaseOtherTotal
Thomas J RullerExecutive OfficerPT-$144,251$144,251
Jill a RydbergAdministrative OfficerFT$76,730$26,927$103,657
Janet B Braga From May 2015DirectorFT$49,912$6,727$56,639

Board Members and Trustees

NameTitle
Stephen PaganoBoard Chair
George R Hearst IiiBoard Vice-chair
Christine W WardBoard Member
Gary SmithBoard Member
Harold HolzerBoard Member
Harold N IselinBoard Member
James HoehnBoard Member
Jay BuhrBoard Member
Joyce ShenkerBoard Member
Kathy AhearnBoard Member
Kimberly GilmoreBoard Member
Nedda C AllbrayBoard Member
Pamela H BrownBoard Member
Patricia FahyBoard Member
Peter MillockBoard Member
Rosemary S VietorBoard Member
Tom BirdseyBoard Member
Bronwyn N HannonBoard Secretary
Barbara a BrinkleyBoard Treasurer
Revenue and Support

Revenue Composition

Contributions and Grants
$454,278
Program Service Revenue
$14,530
Investment Income
$156,561
Other Revenue
$15,104
All Other Contributions
$116,900
Change in Net Assets
$9,401

Audited Revenue Reconciliation

Revenue per Audited Statements
$640,473
Revenue Not Reported on Financial Statements
$0
Revenue Not Reported on Form 990
$-53,420
Total Revenue per Audited Statements
$587,053
Total Revenue per Form 990
$640,473
Expenses and Functional Allocation

Major Expense Lines

Line ItemAmount
Salaries, Compensation, and Employee Benefits$360,189
Other Expenses$255,049
Total Fundraising Expense$45,620
Grants and Similar Amounts Paid$15,834
Professional Fundraising Fees$0

Functional Expense Allocation

Line ItemProgramManagementFundraisingTotal
Current Officers, Directors, Trustees, and Key Employees-$169,364-$169,364
Other Employee Benefits$18,840$97,837$11,897$128,574
Fees for Services Other$94,330$3,063$4,382$101,775
Other Salaries and Wages$40,960-$21,291$62,251
Travel$13,834$4,644$79$18,557
Fees for Services Accounting-$12,600-$12,600
Grants to Domestic Individuals$11,361--$11,361
Grants to Domestic Orgs$4,473--$4,473
Advertising$4,200$265-$4,465
Insurance-$3,804-$3,804
Other Expenses$142$2,160$3,926$2,302
Total Functional Expenses$237,333$348,119$45,620$631,072

Audited Expense Reconciliation

Line ItemAmount
Total Expenses per Audited Statements$772,827
Expenses per Audited Statements$631,072
Total Expenses per Form 990$631,072
Expenses Not Reported on Form 990$141,755
Expenses Not Reported on Financial Statements$0
Fundraising, Events, and Gaming
Fundraising activities
No
Gaming activities
No
Professional fundraiser used
No

Fundraising and Gaming Totals

Line ItemAmount
Professional Fundraising Fees$0
Political and Lobbying Activity
Political campaign activity
No
Lobbying activity
No
Subject to proxy tax
No
Governance and Compliance

Governance Checklist

Compiled or reviewed by an accountant
No
Annual disclosure for covered persons
No
Audit committee
Yes
Business relationship with family members
No
Business relationship with organization members
No
Material changes to governing documents
No
Compensation from other sources disclosed
No
CEO compensation reviewed
Yes
Other officer compensation reviewed
No
Conflict-of-interest policy
Yes
Audited financial statements prepared
No
Key decisions subject to board approval
No
Management duties delegated
No

Governance Explanations

Form 990, Part VI, Section B, Line 11

“Form 990 review procedure: the board members receive a draft of the form 990 in advance of filing to give them the opportunity for a comment/question period.”

Form 990, Part VI, Section B, Line 15A

“Compensation procedures: trust staff positions follow state civil service position schedules and salary guidelines. Salary schedules are approved annually by the division of the budget.”

Form 990, Part VI, Section C, Line 19

“Availability to public of organization's information documents: the trust makes its governing documents, conflict of interest policy and financial statements, federal information/tax returns (forms 990/990-t), and new york report/return (forms char500 and ct-13) available to the public upon request and on the trust's website. The form 990 is also available to the public on www.guidestar.org and the char500/form 990 are included in the filings with the new york attorney general's office available on www.charitiesnys.com.”

Filing and Contact Details

Filer

Filer Name
New York State Archives Partnership Tr
EIN
14-1776509
Phone
5184737091
Address
CULTURAL EDUCATION CENTER NO 9C49, ALBANY, NY 12230

Signing Officer

Name
Stephen Pagano
Title
Board Chair
Phone
5184737091
Signed
2016-10-20
Discuss with paid preparer
Yes

Organization Details

Principal Officer
Thomas J Ruller
Formed
1992
Legal Domicile
Ny
Voting Board Members
19
Independent Board Members
19
Employees
4
Volunteers
0

Preparer

Firm
Uhy Advisors Ny Inc
Address
4 TOWER PLACE EXECUTIVE PARK 7TH, FLOOR, ALBANY, NY 12203
Preparer
Xiaoqiang Zhang
Phone
5184493166
Supplemental Narrative

Additional Explanations

Form 990, Part IX, Line 11G

“Other professional fees: program service expenses 94,330. Management and general expenses 3,063. Fundraising expenses 4,382. Total expenses 101,775.”

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IRS990/Form990PartVIISectionAGrp/ReportableCompFromOrgAmt150
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IRS990/Form990PartVIISectionAGrp/TitleTxt4BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt5BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt6BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt7BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt8BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt9BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt10BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt11BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt12BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt13BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt14BOARD MEMBER
IRS990/Form990PartVIISectionAGrp/TitleTxt15BOARD CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt16BOARD VICE-CHAIR
IRS990/Form990PartVIISectionAGrp/TitleTxt17BOARD TREASURER
IRS990/Form990PartVIISectionAGrp/TitleTxt18BOARD SECRETARY
IRS990/Form990PartVIISectionAGrp/TitleTxt19EXECUTIVE OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt20ADMINISTRATIVE OFFICER
IRS990/Form990PartVIISectionAGrp/TitleTxt21DIRECTOR
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IRS990/Form990TFiledInd01
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IRS990/GrantsToDomesticOrgsGrp/ProgramServicesAmt04473
IRS990/GrantsToDomesticOrgsGrp/TotalAmt04473
IRS990/GrantsToIndividualsInd01
IRS990/GrantsToOrganizationsInd00
IRS990/GrantToRelatedPersonInd00
IRS990/GrossAmountSalesAssetsGrp/SecuritiesAmt0537453
IRS990/GrossReceiptsAmt01192672
IRS990/GroupReturnForAffiliatesInd00
IRS990/IncludeFIN48FootnoteInd00
IRS990/IndependentAuditFinclStmtInd01
IRS990/IndependentVotingMemberCnt019
IRS990/IndivRcvdGreaterThan100KCnt00
IRS990/IndoorTanningServicesInd00
IRS990/InfoInScheduleOPartIXInd0X
IRS990/InfoInScheduleOPartVIInd0X
IRS990/InsuranceGrp/ManagementAndGeneralAmt03804
IRS990/InsuranceGrp/TotalAmt03804
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IRS990/InvestmentIncomeGrp/TotalRevenueColumnAmt0171307
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IRS990/InvestmentsPubTradedSecGrp/BOYAmt03475918
IRS990/InvestmentsPubTradedSecGrp/EOYAmt03279111
IRS990/IRPDocumentCnt014
IRS990/IRPDocumentW2GCnt00
IRS990/LandBldgEquipAccumDeprecAmt060689
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IRS990/LandBldgEquipBasisNetGrp/EOYAmt00
IRS990/LandBldgEquipCostOrOtherBssAmt060689
IRS990/LegalDomicileStateCd0NY
IRS990/LessCostOthBasisSalesExpnssGrp/SecuritiesAmt0552199
IRS990/LoanOutstandingInd00
IRS990/LobbyingActivitiesInd00
IRS990/LocalChaptersInd00
IRS990/MaterialDiversionOrMisuseInd00
IRS990/MembershipDuesAmt037378
IRS990/MembersOrStockholdersInd00
IRS990/MethodOfAccountingAccrualInd0X
IRS990/MinutesOfCommitteesInd01
IRS990/MinutesOfGoverningBodyInd01
IRS990/MissionDesc0TO CREATE AN ENDOWMENT TO HELP PRESERVE ARCHIVAL RECORDS OF THE NEW YORK STATE ARCHIVES AND TO MAKE THEM ACCESSIBLE THROUGH RESEARCH, EXHIBITS AND PUBLIC PROGRAMS.
IRS990/MoreThan5000KToIndividualsInd00
IRS990/MoreThan5000KToOrgInd00
IRS990/NetAssetsOrFundBalancesBOYAmt04317284
IRS990/NetAssetsOrFundBalancesEOYAmt04131510
IRS990/NetGainOrLossInvestmentsGrp/ExclusionAmt0-14746
IRS990/NetGainOrLossInvestmentsGrp/TotalRevenueColumnAmt0-14746
IRS990/NetUnrelatedBusTxblIncmAmt00
IRS990/NetUnrlzdGainsLossesInvstAmt0-195175
IRS990/NondeductibleContributionsInd00
IRS990/OfficerMailingAddressInd00
IRS990/OperateHospitalInd00
IRS990/Organization501c3Ind0X
IRS990/OrganizationFollowsSFAS117Ind0X
IRS990/OtherAssetsTotalGrp/BOYAmt068809
IRS990/OtherAssetsTotalGrp/EOYAmt063456
IRS990/OtherChangesInNetAssetsAmt00
IRS990/OtherEmployeeBenefitsGrp/FundraisingAmt011897
IRS990/OtherEmployeeBenefitsGrp/ManagementAndGeneralAmt097837
IRS990/OtherEmployeeBenefitsGrp/ProgramServicesAmt018840
IRS990/OtherEmployeeBenefitsGrp/TotalAmt0128574
IRS990/OtherExpensesGrp/Desc0INDIRECT EXPENSES
IRS990/OtherExpensesGrp/Desc1OTHER PROGRAM EXPENSES
IRS990/OtherExpensesGrp/Desc2REPAIRS AND MAINTENANCE
IRS990/OtherExpensesGrp/Desc3MATERIALS AND SUPPLIES
IRS990/OtherExpensesGrp/FundraisingAmt04045
IRS990/OtherExpensesGrp/FundraisingAmt13926
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt042548
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt13717
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt28117
IRS990/OtherExpensesGrp/ManagementAndGeneralAmt32160
IRS990/OtherExpensesGrp/ProgramServicesAmt06939
IRS990/OtherExpensesGrp/ProgramServicesAmt142254
IRS990/OtherExpensesGrp/ProgramServicesAmt2142
IRS990/OtherExpensesGrp/TotalAmt053532
IRS990/OtherExpensesGrp/TotalAmt149897
IRS990/OtherExpensesGrp/TotalAmt28117
IRS990/OtherExpensesGrp/TotalAmt32302
IRS990/OtherRevenueMiscGrp/BusinessCd0541800
IRS990/OtherRevenueMiscGrp/BusinessCd1900004
IRS990/OtherRevenueMiscGrp/Desc0ADVERTISING REVENUE
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IRS990/OtherRevenueMiscGrp/TotalRevenueColumnAmt014250
IRS990/OtherRevenueMiscGrp/TotalRevenueColumnAmt1854
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IRS990/OtherRevenueTotalAmt015104
IRS990/OtherSalariesAndWagesGrp/FundraisingAmt021291
IRS990/OtherSalariesAndWagesGrp/ProgramServicesAmt040960
IRS990/OtherSalariesAndWagesGrp/TotalAmt062251
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IRS990/PermanentlyRstrNetAssetsGrp/EOYAmt02589768
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IRS990/PrepaidExpensesDefrdChargesGrp/EOYAmt05709
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IRS990/PYBenefitsPaidToMembersAmt00
IRS990/PYContributionsGrantsAmt0418302
IRS990/PYExcessBenefitTransInd00
IRS990/PYGrantsAndSimilarPaidAmt024836
IRS990/PYInvestmentIncomeAmt0197278
IRS990/PYOtherExpensesAmt0185783
IRS990/PYOtherRevenueAmt025773
IRS990/PYProgramServiceRevenueAmt00
IRS990/PYRevenuesLessExpensesAmt098534
IRS990/PYSalariesCompEmpBnftPaidAmt0332200
IRS990/PYTotalExpensesAmt0542819
IRS990/PYTotalProfFndrsngExpnsAmt00
IRS990/PYTotalRevenueAmt0641353
IRS990/QuidProQuoContributionsInd00
IRS990/RcvFndsToPayPrsnlBnftCntrctInd00
IRS990/ReconcilationRevenueExpnssAmt09401
IRS990/RegularMonitoringEnfrcInd00
IRS990/RelatedEntityInd01
IRS990/RelatedOrganizationCtrlEntInd00
IRS990/ReportInvestmentsOtherSecInd00
IRS990/ReportLandBuildingEquipmentInd01
IRS990/ReportOtherAssetsInd00
IRS990/ReportOtherLiabilitiesInd00
IRS990/ReportProgramRelatedInvstInd00
IRS990/RevenueAmt015384
IRS990/SavingsAndTempCashInvstGrp/BOYAmt0905830
IRS990/SavingsAndTempCashInvstGrp/EOYAmt0938674
IRS990ScheduleA/Form990SchASupportingOrgGrp/Contribution35ControlledInd00

Document Assets

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Filings

Displayed year

2016 • Form 990Detailed filing. Detailed filing data is available for this year.

Open filing
Assets
$4,286,950
Liabilities
$155,440
Net assets
$4,131,510
Revenue
$640,473
Expenses
$631,072
Net income
$9,401
Balance SheetOperations
YearAssetsLiabilitiesNet AssetsRevenueExpensesNet Income
2025Detailed filing. Detailed filing data is available for this year.$5.88$0.18$5.70$1.13$0.86$0.28
2024XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.82$0.15$5.67$1.06$0.81$0.24
2023XML pending. An XML filing is linked for this year, but detailed extraction is still pending.$5.12$0.13$4.99$0.79$0.88$0.09
2022Detailed filing. Detailed filing data is available for this year.$5.66$0.08$5.59$0.79$0.76$0.03
2021Detailed filing. Detailed filing data is available for this year.$5.76$0.08$5.68$0.60$0.68$0.09
2020Detailed filing. Detailed filing data is available for this year.$4.46$0.07$4.39$1.04$0.83$0.21
2019Detailed filing. Detailed filing data is available for this year.$4.80$0.13$4.67$0.90$0.73$0.17
2018Detailed filing. Detailed filing data is available for this year.$4.80$0.18$4.62$0.76$0.67$0.09
2017Detailed filing. Detailed filing data is available for this year.$4.57$0.19$4.38$0.81$0.73$0.08
2016Detailed filing. Detailed filing data is available for this year.$4.29$0.16$4.13$0.64$0.63$0.01
2015Detailed filing. Detailed filing data is available for this year.$4.46$0.14$4.32$0.64$0.54$0.10
2014Detailed filing. Detailed filing data is available for this year.$4.34$0.20$4.14$0.76$0.58$0.17
2013Summary only. Only limited summary data is available for this year.$3.92$0.21$3.71$0.67$0.69$0.03
2012Facts available. Structured filing facts are available, but richer extracted sections are limited.$3.74$0.27$3.47$0.72
2011Summary only. Only limited summary data is available for this year.$3.82$0.25$3.57$0.68$0.79$0.11