Capital District Library Council for Reference & Research Resources

“Article ii: membership: removed reference to associate and affiliate categories. Under membership meetings, quorum from 1/2 membership to at least 10 percent. Article iii: board of trustees: under general management, added role of executive director. Clarified mandated vs. At-large positions. Under nominations, clarified that mandated trustee positions for public library systems and the largest academic institution shall be appointed by the represented institution. Under eligibility for nomination, re-phrased so that the nominee does not need to be a head librarian and must have authorization from their institution to serve as a trustee. Under vacancies, clarified process for mandated and at-large positions. Under meetings, added clause about annual organizational meeting and clause about option to participate virtually if needed. Article iv: board of trustees officers: a slate of officers will be presented by the nominating committee at the june meeting. Term of office for all officers shall be one year. No trustee shall serve as president for more than three consecutive terms. No trustee shall serve as treasurer for more than five consecutive terms. More clearly defined officer duties. Revised secretary duties. Treasurer will serve on and chair the finance committee. Article v: committees-new section added to define the roles of the committees of the board, committees of the corporation, and ad-hoc committees. Article vii: conflict of interest- references conflict of interest policy. Article x: amendments to the bylaws: removed voting by proxy or absentee.”

“The executive director and finance committee review the form 990. The form 990 is then approved by the board of trustees prior to filing.”

“All of the board members review and sign the conflict of interest policy at the september meeting.”

“The executive director's compensation is based on a comparable salary range for similar positions. The compensation is first approved by the executive commitee and then the board of trustees.”

“Governing documents, conflict of interest policy, and financials statements are made available to the public upon written request.”

“The finance committee assumed responsibility for the selection of a new independent accountant and oversight of the review of the financial statements.”