The Quebec-Labrador Foundation Inc

“Director bayard brokaw and founding chairman, robert bryan have a family relationship.”

“During the fiscal year, the by-laws of the organization were amended. Significant changes to the by-laws include: creating the office of vice-chairman and revising the audit committee charter to require final approval of auditor appointment by the full board, on the recommendation of the audit committee.”

“The form 990 is reviewed by management and then, separately, by the audit committee. The organization emails all of its governing body members a link to a password-protected board website on which the form 990 (with schedule b redacted to protect donor identity) can be viewed, and notes in the email that the form 990 is available for a review on that site.”

“For purposes of this provision, the term "interest" shall include personal interest, interest as a director, officer, member, stockholder, shareholder, partner, manager or beneficiary of any concern or having an immediate family member who holds such an interest in any concern. The term "concern" shall mean any corporation, association, trust, partnership, limited liability entity, firm, person or other entity other than quebec-labrador foundation, inc. (the organization"). No director, officer or key employee of the organization shall be disqualified from holding any office or post in the organization by reason of any interest in any concern. A director, officer or key employee of the organization shall not be disqualified from engaging, either as vendor, purchaser or otherwise, or contracting or entering into any transaction with the organization or with any entity of which the organization is an affiliate, provided, however, that the following precautions are undertaken: 1. The interest of such director, officer or key employee is fully disclosed to the board of directors prior to its entering into the transaction. 2. No interested director, officer or key employee may vote or lobby on the matter or be counted in determining the existence of a quorum at the meeting of the board of directors at which such matter is voted upon. 3. Any transaction in which a director, officer or key employee has an interest shall be duly approved by the disinterested board members as being in the best interests of the organization. 4. Payments to the interested director, officer or key employee shall be reasonable and shall not exceed fair market value. 5. The minutes of meetings at which such votes are taken shall record such disclosure, abstention, and rationale for approval. The foregoing procedures shall not be required if the interest of the affected director, officer or key employee consists of direct or indirect ownership of 1% or less of public traded securities of the concern or if the transaction is de minimis in relation to the organization's assets or revenues. Directors, officers and key employees are required to disclose their interests that could give rise to conflicts of interest at least annually. The conflict of interest policy and annual disclosure statements are mailed to the board of directors, officers, and key employees of the quebec-labrador foundation. The signed disclosure statements are collected and reviewed by the executive vice president of the organization, elizabeth alling.”

“Compensation is reviewed by the members of the executive compensation committee with a periodic review done by an external third party. The compensation of the president and executive vice president are reviewed and approved by the full board of directors, and periodically compared to comparable data at similar organizations.”

“Governing documents, governance reference manual, conflict of interest policy, and financial statements are posted on the qlf website. The governance reference manual includes by-laws, members of the governing boards, board committees and corresponding board charters, staff, and policies of the quebec-labroador foundation to include: conflict of interest, whistleblower policy, document retention and destruction policy, compensation setting policy, and the joint venture polcy.”

“Program budget and finance consulting fees: program service expenses 65,775. Management and general expenses 0. Fundraising expenses 0. Total expenses 65,775. Website design fees: program service expenses 2,047. Management and general expenses 0. Fundraising expenses 6,233. Total expenses 8,280. Photography and design fees: program service expenses 48,542. Management and general expenses 0. Fundraising expenses 0. Total expenses 48,542. Program mapping fees: program service expenses 28,029. Management and general expenses 0. Fundraising expenses 0. Total expenses 28,029. Strategic planning fees: program service expenses 48,080. Management and general expenses 0. Fundraising expenses 0. Total expenses 48,080. Communications and marketing fees: program service expenses 10,265. Management and general expenses 0. Fundraising expenses 0. Total expenses 10,265. Program planning fees: program service expenses 9,596. Management and general expenses 0. Fundraising expenses 0. Total expenses 9,596. Program delivery fees: program service expenses 61,140. Management and general expenses 0. Fundraising expenses 0. Total expenses 61,140. Program consulting fees: program service expenses 23,253. Management and general expenses 0. Fundraising expenses 0. Total expenses 23,253.”