Chapin Home for the Aging

“Chapin home for the aging purchases management services its medical director position. The medical director is responsible for overseeing the medical services at chapin home for the aging. No current or former officer, director, key employee was compensated by the management company during the 2013 calendar year.”

“Chapin home is a not for profit membership corporation founded in 1869. Corporate members provide broad support to the corporation. The board of trustees is selected from the corporate members. The board of trustees meet monthly except during the months of july and august. The membership meets annually.”

“The corporation has members that elect the board of trustees. The board of trustees elect, from themselves, the officers of the board.”

“The membership approves all decisions and actions by the board of trustees at the annual meeting.”

“Chapin home's form 990 is prepared by the home's cfo and is then reviewed by the home's independent certified public accounting firm. The 990 is then distributed to the trustees for their review at a board meeting. Trustees are asked to review the form and direct any questions to the cfo for resolution. At the next board of trustees meeting, the trustees vote to approve the form 990. Approval is documented in the minutes of the board of trustees meeting.”

“Chapin home has a conflict of interest policy applicable to all board members and key employees requiring disclosure of all actual and potential conflicts. Trustees and key employees are required to sign a conflict of interest statement annually. There is an obligation for trustees and key employees to remain in compliance with this policy throughout the year. Compliance with the policy is monitored continuously at board meetings throughout the year. The policy is also reviewed annually. If a conflict is disclosed the board decides appropriate action on a case by case basis. The board member with the conflict is excused from voting on the appropriate action that should be taken regarding the conflict.”

“The compensation for the executive vice-president/administrator is determined by the board of trustees based on the results of salary and compensation surveys performed by independent consultants, the nursing home association, and compensation information from 990's filed by comparable nursing facilities. The board also weighs the experience and performance of the executive vice president in arriving at a compensation arrangement. This process is documented and supported by the minutes to the board of trustees' meeting. Annually, the executive vice president/administrator performs a salary review of all union free employees, including the other officers and key employees of the organization. Based on comparable salaries at other nursing homes, form 990's of other nursing homes, current economic conditions, various industry trends and individual employee performance, the executive vice president/administrator determines whether compensation should be adjusted. Based on the executive president's review, her recommendation is presented to the board of trustees for approval.”

“The organization's form 990 is available for inspection during regular business hours and on guide star.”

“Chapin home makes its governing documents, conflict of interest policy form 1023, and financial statements available to the general public upon request. Chapin home also files an annual cost report with new york state department of health which contains financial statements and related note disclosures, which is available to the public upon request.”

“Nursing services: program service expenses 608,185. Management and general expenses 0. Fundraising expenses 0. Total expenses 608,185. Laboratory services: program service expenses 10,543. Management and general expenses 0. Fundraising expenses 0. Total expenses 10,543. Radiology services: program service expenses 11,132. Management and general expenses 0. Fundraising expenses 0. Total expenses 11,132. Pharmacy consultants: program service expenses 16,940. Management and general expenses 0. Fundraising expenses 0. Total expenses 16,940. Dental fees: program service expenses 42,000. Management and general expenses 0. Fundraising expenses 0. Total expenses 42,000. Therapy: program service expenses 921,044. Management and general expenses 0. Fundraising expenses 0. Total expenses 921,044. Activities program fees: program service expenses 2,602. Management and general expenses 0. Fundraising expenses 0. Total expenses 2,602. Food services: program service expenses 8,090. Management and general expenses 0. Fundraising expenses 0. Total expenses 8,090. Grounds and maintenance services: program service expenses 172,726. Management and general expenses 0. Fundraising expenses 0. Total expenses 172,726. Housekeeping: program service expenses 83,100. Management and general expenses 0. Fundraising expenses 0. Total expenses 83,100. Laundry services: program service expenses 104,078. Management and general expenses 0. Fundraising expenses 0. Total expenses 104,078. Security: program service expenses 3,870. Management and general expenses 0. Fundraising expenses 0. Total expenses 3,870. Daycare services: program service expenses 144,784. Management and general expenses 0. Fundraising expenses 0. Total expenses 144,784. Purchased services: program service expenses 0. Management and general expenses 117,111. Fundraising expenses 0. Total expenses 117,111. Audiology: program service expenses 280. Management and general expenses 0. Fundraising expenses 0. Total expenses 280.”

“Chapin home has board members that function as a finance committee which has the responsibility for engaging an independent certified public accounting firm to conduct an audit of the home's financial statements on an annual basis. The committee, through its designation to the home's ceo and cfo, meets with the auditors pre-audit to discuss the scope of services and address potential concerns. The board also meets with the auditors post-audit to receive and review the audited financial statements. The auditors report to the full board and membership the results of their audit and their required communication with those in charge of governance and management comments, if any. This process has been consistently followed year to year.”