Chapin Home for the Aging

“Janet unger and jennifer mcmanaman have a family relationship.”

“Presently, the medical director is an independent contractor and is responsible for medical services at the facility. During 2020 the medical director was paid $128,250 and received no other benefits related to his position. No current or former officer, director, or key employee of chapin home was compensated by the medical director or his affiliates.”

“Chapin home is a not for profit membership corporation founded in 1869. Corporate members provide broad support to the corporation. The board of trustees is selected from the corporate members. However, the covid 19 pandemic precluded the board of trustees from adhering to this schedule in 2020. Several trustees required technology upgrades delaying the ability to conduct meeting virtually. To ensure proper continuity of governance, the administrator/ executive vice president communicated with the officers bi-weekly and distributed reports and other relevant information to trustee via us mail and fed ex.”

“The corporation has members that elect the board of trustees. The board of trustees elect, from themselves, the officers of the board.”

“The membership approves all decisions and actions by the board of trustees at the annual meeting.”

“The form 990 is prepared by the cfo of the organization. It is sent to an independent accounting firm to review and make any additional changes. After the return is filed with the irs, the board of directors reviews the 990 to approve. If any changes are needed from the board's approval, an amendment will be made.”

“Chapin home has a conflict of interest policy applicable to all board members and key employees requiring disclosure of all actual and potential conflicts. Trustees and key employees are required to sign a conflict of interest statement annually. There is an obligation for trustees and key employees to remain in compliance with this policy throughout the year. Compliance with the policy is monitored continuously at board meetings throughout the year. The policy is reviewed annually. If a conflict is disclosed to the board, the board deliberates on an appropriate resolution on a case by case basis. The board member with the conflict is excused from voting on the appropriate action contemplated by the board.”

“Compensation for the executive vice-president/ administrator and chief financial officer is determined by the board of trustees based on the results of salary and compensation surveys performed by independent advisors. The board considers other factors such as years of service, experience, performance in arriving at a final compensation level. The process is reflected in the minutes of the board meeting. Annual, compensation of union free staff is evaluated by the administrator based on discussions and recommendations with the chief financial officer and director of human resources. Current financial position and current financial outlook are key determinants. All other employees are subject members of 1199 seiu whose economic terms of employment are negotiated and contained in the collective bargaining agreement.”

“The organization's form 990 is available for inspection during regular business hours and is posted on guide star (www.guidestar.org).”

“The organizations governing documents, conflict of interest policy, form 1023 and financial statements available to the general public upon request. Chapin home also files an annual cost report with new york state department of health (rhcf-4). This report contains very detailed financial information and financial statement data with related footnote disclosures, which is also available to the public upon request.”

“Consulting services: program service expenses 17,804. Management and general expenses 0. Fundraising expenses 0. Total expenses 17,804. Dental fees: program service expenses 42,000. Management and general expenses 0. Fundraising expenses 0. Total expenses 42,000. Grounds and maintenance services: program service expenses 143,039. Management and general expenses 0. Fundraising expenses 0. Total expenses 143,039. Nursing services: program service expenses 1,005,036. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,005,036. Purchased services: program service expenses 1,505,912. Management and general expenses 375,800. Fundraising expenses 0. Total expenses 1,881,712. Security: program service expenses 5,532. Management and general expenses 0. Fundraising expenses 0. Total expenses 5,532. Therapy: program service expenses 1,100,843. Management and general expenses 0. Fundraising expenses 0. Total expenses 1,100,843.”

“The finance committee is comprised of trustees and is responsible for engaging the certified public accounting firm for the annual examination. Through the delegation of this responsibility, the executive vice president and cfo meet with the engagement team for an interim audit meeting to discuss the scope of the audit, concerns and related services, and the fee. At the conclusion of the audit the financial statements are presented to the full board of trustees at a schedule monthly meeting. The accountants discuss audit results which include the required communications and issuance and review of the management letter. This process has been consistently followed on an annual basis.”