Immigration Equality

“The form 990 was prepared by the outside accountants and reviewed by senior management. It was then provided to the finance and audit committees in an electronic format for review. After an adequate review period, there was a conference call with all the committee members and management to discuss any issues, concerns or recommendations regarding the completion of the 990. Once all parties were in agreement, the final form 990 was provided to the full board and then filed with the irs.”

“All directors, officers and employees must disclose to the board of directors the existence of any material financial interest in any entity with which he or she knows or has reason to know that the organization has or is negotiating a transaction or arrangement. Each director, officer and employee must also disclose any fiduciary duty to a person or entity other than the organization that might jeopardize the director's, officer's or employee's ability to exercise independent judgment and act in the best interests of the organization. In addition to when he/she joins the organization, each director, officer, and employee must annually review the policy and sign documentation that he/she has reviewed and is in compliance with the policy. The board determines whether or not a disclosed financial interest or fiduciary duty creates a conflict of interest. The interested director, officer or employee does not participate in or hear the board's discussion of the matter, except to disclose all material facts and to respond to questions. Such person does not attempt to exert his or her personal influence with respect to the matter. If the board determines that a conflict of interest exists, it ensures that the interested director, officer or employee does not participate in final decision making with regard to the transaction. The board may consider and approve the transaction or arrangement if: (1) the interested director, officer or employee is recused from all consideration and deliberation of the matter; and (2) the board determines that the transaction or arrangement is: (a) in the organization's best interests and for its own benefit; (b) fair and reasonable to the organization; and (c) the most advantageous transaction or arrangement the organization can obtain with reasonable efforts under the circumstances. If a director, officer or employee violates this conflict of interest policy, the board, in order to protect the organization's best interests, takes appropriate disciplinary action against the interested person. Such action may include formal reprimand, cancellation of the transaction or arrangement generating the conflict, suspension of employment, and/or removal from the board.”

“The process for determining the executive director's compensation is: the nominating and governance committee meets to discuss the executive director's performance, evaluating progress on past goals and setting new performance goals; a written report is created and then forwarded to the executive committee; the executive committee considers this written report, along with its review of peer and position-specific benchmarking data from multiple independent sources, when it determines executive director compensation; and the committees keep contemporaneous notes of their deliberations and decisions. This process was last completed in february 2016.”

“The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request.”