Lower East Side Harm Reduction Inc

“Leshrc has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management, and ready to be filed with the internal revenue service, it is electronically sent to the board members of the organization for any comments. Any comments are then grouped, summarized and provided to the outside accountants. Each issue documented and addressed until the return is finalized and approved for filing.”

“The conlict of interest policy is applicable to all employees, board members, and officers. In the engagement of consultants, we would, prior to any engagement, attempt to determine is any conlict of interest existed. In any case, consultant agreements provide for the non-disclosure of confidential information. The policy relative to conflict of interest is detailed in the by laws for directors and officers as well as in the employee handbook for staff. Currently, the policy requests disclosure from the party who may have a conflict of interest circumstance. Thus, the policy is monitored on a case-by-case basis as the need arises. There is not, for example, an annual re-affirmation required of board of directors, officers, or staff. A member of the board shall disclose the conduct or potential conflict as soon as he/she recognizes the conflict. If self-disclosure is not made, the board chair or any member of the board of directors can, prior to voting on a specific matter in which a potential conflict of interest exists, inquire whether any member of the board desires to abstain from voting because of a conflict of interest. If no conflict of interst is disclosed, but the chair or any other member of the board is aware of one and the potential conflicted board member refuses to abstain from the deliberations or voting as requested, the chair shall immediately call for a vote of the directors to determine whether the challenged director is in a conflict position. If a majority of the directors present vote to require the abstention of the challenged director, that director shall not be permitted to vote.”

“An annual standardized performance review in areas of financial management, leadership, development, and supervision, to assess competence and achievement of expected outcomes is conducted. Board members, leadership team, staff, and funders complete the confidential survey. Post analysis, the board shares the aggregated findings with the executive director and determines the compensation based on whether the deliverables are met. The review is then placed in the exectuive director's personnel file.”

“Copies of internal policies and financial statements are available upon request at the offices during regular business hours. The form 990 is available upon request at the offices during regular business hours, on the website of the office of attorney general of the state of ny, and at www.guidestar.org.”

“The process by which the organiztion selects an independent accountant has not changed since the prior year.”