Harlem Educational Activities Fund Inc.

“Joanna s. Rose and daniel rose have a family relationship. Benjamin k. Semel and joanna s. Rose have a family relationship.”

“Beginning in 2018, the organization began using adp totalsource, a professional employer organization ("peo"). As a peo, totalsource provides professional employer services to heaf. In the peo relationship totalsource and heaf share certain responsibilities and allocate other employer responsibilities between each other. Heaf remains an employer of the worksite employees and totalsource is a co-employer of heaf's employees. Heaf has: - direction and control over employees as is necessary to conduct its business, discharge and fiduciary responsibility it may have, or comply with any applicable licensure, regulatory or statutory requirement of heaf. - control over the day to day job duties of employees and over the job sites at which, or from which employees perform services. - responsibility over the professional and licensed activities of employees including ensuring that employees are supervised by licensed individuals as required by law and for determining whether an applicant or employee meets heaf's hiring criteria and is qualified to safely and completely perform his or her job. - totalsource reserves a right of direction and control over employees as is necessary to fulfill its obligations and provide its services under an agreement between heaf and totalsource. Adp totalsource and heaf each have right to hire, discipline, and terminate employees as defined by each one's employment relationship with employees. Total amount of fee paid to peo in fy20 was $60,690.”

“A draft of the form 990 is shared electronically with the chair, treasurer and president for review and approval. Prior to filing, the draft form 990 is emailed to the board of directors, giving them an opportunity to review, ask questions, and provide final approval. The form 990 is then filed electronically with the irs.”

“The organization requires that all directors, officers, key employees and board members annually disclose in writing if they or any member of their immediate families or any organization with which they are affiliated, presently transact business with heaf. An affiliation with an organization is considered to exist when the interest person or a member of his /her immediate family is an officer, director trustee, partner, employee or agent of the organization; or owns five percent of the voting stock or controlling interest in the organization. The interest person with such relationships is not eligible to vote on matters directly pertaining to the business to be transacted. Minutes of corresponding meetings reflect disclosures made and that the interest person abstained from voting, and was not counted for the purpose of determining a quorum.”

“Heaf's compensation policy for the organization's president / ceo and the cfo is determined by the experience, education levels as well as comparability data of similar organizations. The executive committee and/or a search committee secure data that documents compensation levels and benefits for similarly qualified indivdiuals in comparable positions at similar organizations. To approve the compensation for the executive director (and other highly compensated employees and consultants) the board or committee documents how it reached its decision, including the data on which it relied. All members of the committee are free of any conflict of interest. This process was most recently used to establish compensation for the ceo and cfo in july 2019.”

“Heaf makes its annual report and form 990 available for public inspection as required under section 6104 of the internal revenue code by posting it on its website. The form 990 is also available on guidestar.org and other similar websites. In addition, form 1023, the organization's governing documents, conflict of interest policy, and financial statements are available upon written request at 2090 adam clayton powell blvd. 10th floor, new york, ny 10027 or by calling the organization directly at 212-663-9732.”

“Loss on uncollectible pledges -11,150.”

“The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year.”