Affinity Health Plan Inc

“Affinity has its form 990 prepared by an outside accounting firm and has established the following review process to ensure that the information reported is complete and accurate. When the form 990 has been prepared, reviewed by management and is ready to be filed with the internal revenue service, it is electronically sent to the board for approval. Once the board has approved the return it is filed with the internal revenue service.”

“Loyalty to affinity's mission requires that board members, officers, and key persons affirm their duty to act in ways that promote the mission of affinity and to abide by the conflict of interest and standards of conduct policy. Each board and committee member, officer, and key person will prior to his or her initial election or appointment, as applicable, and annually thereafter sign a statement that affirms that such person: i) has received a copy of the conflict of interest and standards of conduct policy, ii) has read and understands the policy; iii) has agreed to comply with it; and iv) understands that affinity is a charitable corporation and that, in order to maintain its federal tax exemption, must engage primarily in activities that accomplish one or more of its tax-exempt purposes. After disclosure of a specific actual or potential conflict of interest and all material facts and, after any discussion between the board and the interested person, the interested person must leave the board meeting while a determination of conflict of interest is discussed and voted upon. The remaining board members will decide if a conflict of interest exists. If no conflict of interest exists, the interested person may return to participate in discussions and voting on the matter. No interested person may attempt to influence the deliberation or voting on the matter giving rise to a conflict of interest. An interested person may make a presentation or otherwise participate at the board meeting. After such presentation, however, the person shall leave the meeting during the discussion of and vote on the proposed policy, transaction, or arrangement.”

“The process for determining compensation for executive director and cfo included review and approval by a compensation committee (the "committee") comprised of independent directors charged with this responsibility, consideration of comparability data and contemporaneous substantiation and documentation of the deliberation and decision. This process is done on an annual basis and was last undertaken in 2024.”

“The organization makes its form 990 available for public inspection as required under section 6104 of the internal revenue code. The return is also posted on guidestar.org and other similar types of websites. The organization's financial statements, conflict of interest policy, articles of incorporation and bylaws are available upon written request.”

“The board trustees were compensated during the year for services provided to the board, not as independent contractors.”

“The organization has a committee that assumes responsibility for oversight of the audit of the organization's financial statements and selection of an independent accountant. This process did not change from the prior year.”